The Event Marketing Coordinator should have a passion for creating and customizing experiences that help drive transformation across event marketing efforts. This is someone who thrives in a collaborative environment and has a proven track record of working successfully in a team environment.

This position is a key member of the event marketing team and reports directly to the Director, Event Marketing.

Principle Duties and Responsibilities:

• Support event marketing team with the full life cycle of event marketing programs
• Seek out and recommend new and innovative ways to engage consumers, prospects, partners and employees through our experiences
• Research, recommend and contract with venues, caterers, audio visual, transportation
• Assist in developing detailed event marketing proposals
• Oversee full life event cycle for small to medium scale events
• Attend events when assigned to provide onsite direction and execution of logistics
• Manage event specific materials including inventory monitoring, shipment of materials and recommending
• Oversee hotel execution including managing room blocks, tracking deliverables and deadlines with lead event manager
• Create and manage event registration sites and other event technologies including attendee registration/requests
• Assist with creative assets of event related materials including invitations, signage, décor and collateral
• Track event expenses, invoices and payments to ensure accurate spend for events
• Oversee premium inventory both on and offsite
• Maintain comprehensive event calendar for event marketing team and help communicate event details to internal and external stakeholders
• Reconcile event attendance and contribute to ROI analysis
• Collaborate with legal and finance on budget approvals and contract processing
• Keep educated in the industry and on the latest technologies, especially those applicable for events to identify trends and provide fresh ideas

• Action-Oriented: Detail-oriented, tenacious, passionate, energized, curious, enthusiastic, self-motivated, flexible and driven with a desire to work in a fast-paced department.
• Communication: Excellent written and verbal communications skills
• Approachability: Ability to work with a variety of partners both internally and externally.
• Peer Relationships: Eagerness and willingness to work effectively, respectfully and efficiently with all team members.
• Problem Solving: Critical thinker with ability to “think on your feet” to manage challenging situations
• Process Management: Ability to prioritize and deliver against multiple, concurrent programs. Complete tasks and projects within tight deadlines with limited supervision.
• Planning & Organizing: Excellent organizational and planning skills with the ability to successfully prioritize and manage projects simultaneously with good follow through capabilities
• Composure: Ability to work with all levels in the organization. Ability to maintain composure in difficult situations.
• Dealing with Ambiguity: Effectively copes with change and can shift gears comfortably. Ability to handle risk and uncertainty.
• Functional & Technical: Strong proficiency in MS Office, especially PowerPoint and Excel & takes initiative pioneering in new process and technologies/event platforms (ie. Registration Platform, Event App, SalesForce, Pardot)
• Willing and Able to Travel: Approximately 10-15% travel required; travel can increase during peak event season. Work weekends and odd hours for on-site events, as needed.
• Applicable Industry Knowledge: Event Marketing, Communications, Automotive, Media, Advertising, Tech 

• A. degree in marketing or equivalent related experience
• 1-3+ years professional work experience in event roles with a proven track record delivering outstanding results.