Uptake is a platform of answers built for industry, with industry. We are looking for smart, curious and insanely talented people who can help us break into new territory, take on massive problems and build fast. If that sounds like you, we’d like to hear from you.

Executive Assistant at Uptake

What We Do:

Uptake is a Chicago-based predictive analytics SaaS platform provider that empowers major industry leaders to optimize performance, reduce asset failures and enhance safety. At Uptake, we combine our strengths—machine learning, analytics, data visualization and software development—with the expertise of our industrial partners. The result is enormous savings in development time and resources for Uptake’s partners and a proven industrial grade software platform that delivers value to partners and their end customers.

What You Do:

We are looking for an exceptional Executive Assistant (EA) to provide personalized administrative support in a well-organized and timely manner for a senior executive and immediate team. This EA will work on a team basis on a variety of tasks assisting with expenses and booking international travel for the team, and organizing the executive and team calendars. The successful candidate must be an independent thinker, able to prioritize, and be proactive in managing the executive’s tasks and experienced with Microsoft Office Suite and Google Docs. (Gmail/Docs, Word, PowerPoint, Excel).

Responsibilities: 

  • Act as the point of contact between the executive and team. Undertake the tasks of receiving calls, taking messages, routing correspondence, and handling requests and queries appropriately.
  • Be proactive in maintaining executive’s calendar appointments by planning and scheduling meetings, conferences, teleconferences, and travel. Be very familiar with global timelines to facilitate this effort.
  • Collaborate with multiple stakeholders to keep the team accountable to executing on deadline
  • Develop and carry out an efficient documentation and electronic filing system
  • Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Maintain customer confidence and protect operations by keeping information confidential.
  • Complete projects directly or by assigning to the executive’s leadership team and follow up on results.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Develop and utilize historical information; and provide retrieval of information. Record meeting discussions and provide minutes. Take notes and enter data as appropriate. 

Qualifications:

  • B.S. in Management or related field
  • 3+ years administrative support or executive assistance
  • Strong ability and willingness to work in a dedicated and expanded team environment
  • Discretion and confidentiality
  • Proven experience as an executive assistant or in other executive support positions
  • Full comprehension of office management systems and procedures
  • Google docs, calendar and gmail proficiency 
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level organizing, planning, oral, and written communications skills
  • Problem solving ability
  • Independent thinker and ability to self-manage

Company Reviews

It’s inspiring to see, in real time, how our collaborative work is impacting people for the better.
Jess Sattell
Writer
at Uptake
What binds us is a passion for tackling hard problems and having a lot of fun along the way.
Nick Singh
UX Researcher
at Uptake
I love it here because I get to lead by example. I believe in our vision and our mission, and I get to share it everyday, both internally and externally.
Nusreth Baig
Business Development Manager
at Uptake
We have access to resources the moment we need them, and we can tap into an amazing talent pool at a moment’s notice.
Brad Nicholas
Lead Innovation Architect
at Uptake
I loving being the first person who welcomes new employees to the team and answer any and all of their immediate questions.
Bridget McInerney
Office Manager
at Uptake
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Perks & Benefits
Health/dental/vision coverage
401(k) match
Open PTO policy
Parental leave
Commuter benefits
Philosophy class
Speaker series
Lunch stipend
Catered Friday lunch
Winter party
Happy hours

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