About CityBase: 

CityBase is a govtech startup, headquartered in the Loop of Chicago. We are a team of more than 40 people who are curious, driven and forward-thinking.

CityBase creates technology to make government more personal and responsive. We work with municipalities, agencies, and utilities to integrate their business processes and citizen interactions onto a central, cloud-based platform accessible through multiple channels, including web, mobile, kiosk, and point-of-sale.

What we are looking for:

We are looking for an experienced Executive Assistant (EA) who is excited to work with a growing technology company! This person will be working closely with the CEO, but also the entire company. The successful candidate must be able to prioritize, and be proactive in managing the executive’s tasks. If you are experienced with Microsoft Office Suite and Google Docs. (Gmail/Docs, Word, PowerPoint, Excel) that's a plus!

Responsibilities: 

• Act as the point of contact between the executive and team. Undertake the tasks of receiving calls, taking messages, routing correspondence, and handling requests and queries appropriately.
• Be proactive in maintaining executive’s calendar appointments by planning and scheduling meetings, conferences, teleconferences, and travel.
• Collaborate with multiple stakeholders to keep the team accountable to executing on deadline
• Develop and carry out an efficient documentation and electronic filing system
• Conserve executive's time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; initiating telecommunications.
• Other duties as assigned

Qualifications:

• B.S. in Management or related field
• 3+ years administrative support or executive assistance
• Discretion and confidentiality
• Proven experience as an executive assistant or in other executive support positions
• Full comprehension of office management systems and procedures
• Google docs, calendar and gmail proficiency 
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level organizing, planning, oral, and written communications skills
• Problem solving ability
• Independent thinker and ability to self-manage