Office Administrator
We’re proud to be a 2016 Built in Chicago Moxie Award winner for Best B2B Company and an Illinois Technology Association CityLIGHTS Award winner for Outstanding Technology Development. We continue to grow quickly, and we’re looking to hire people who believe nothing is impossible, love to learn and be curious, can be accountable for success, always enjoy the journey and will own their personality. If this is you, come grow your career with Yello.
The Office Administrator is one of the keepers of culture at Yello, ensuring that every call and every office guest receive with a warm Yello welcome. This position is the first point of contact for the office and positively reflects the Yello brand to all guests and employees. The Office Administrator is responsible for the smooth day to day operations of the office. The role will include daily tasks such as answering calls, greeting guests, stocking supplies, and completing expense reports as well as larger projects such as event planning and coordinating meetings and travel.
- Greet guests and employees
- Field and answer a high volume of calls and voicemails
- Manage conference rooms, maintaining a tidy presentation of all meeting spaces
- Receive and distribute mail/deliveries; manage shipping accounts (FedEx, UPS, etc)
- Maintain the office appearance, cleanliness and order
- Manage daily, weekly and monthly office events
- Maintain a customer service-centered attitude
- Manage executive and corporate expense reports
- Coordinate meetings, conference calls and travel
- Keeper of culture at Yello- always thinking of new ways to delight our employees
- Assist with other projects as needed
- 2+ years of experience working in an office
- Know when to manage problems and when to escalate them
- Customer-service attitude with a focus on responsiveness, follow up and follow through
- Exceptional communication and organizational skills are a must
- Ability to quickly learn new tools and technologies
- Experience working with sensitive and confidential information
- This role frequently moves/lifts/carries boxes, equipment, etc up to 25 lbs
- Must be able to sit or stand for continuous periods of time
- This role frequently communicates/interacts with individuals, must have strong written and oral communication skills
- Yello reserves the right to assign or reassign the responsibilities and requirements to this job post at any time.
You will be an essential member of the operations team, the backbone of the company, which strives to deliver quality to our customers—our employees. As Yello continues to grow and thrive, there will be opportunities for new experiences and exciting projects, which you will have the opportunity to directly impact.
At Yello, we work together to improve the hiring experience and power recruitment programs. Every Yello team member is empowered to grow each day and achieve new career accomplishments, and we always make time to celebrate team members’ successes. Our Loop office is steps away from public transportation, overlooks Lake Michigan and our open concept office offers plenty of space to collaborate with colleagues, or to work independently. We offer health, dental and vision insurance, a competitive 401k match, a reimbursement for fitness memberships and support for ongoing learning. Above all, we look forward to coming to work each day to solve interesting problems and make the impossible, possible.
- Yello is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
- Candidates local to Chicago are preferred.
- You must be authorized to work in the United States.
