We here at Jellyvision are the proud parents of ALEX®, an interactive employee communications platform that happens to share some DNA (and a sense of humor) with the smash-hit trivia video game YOU DON’T KNOW JACK®, created by Jellyvision's founder. ALEX makes navigating tricky decisions—like choosing and using employee benefits or improving your financial wellness—easier, faster, and more helpful, not to mention entertaining. The success of the ALEX platform has exceeded our wildest dreams, (except for the part right before we woke up where our mom was riding a giraffe), which is why we need talented folks like you to help us help ALEX take over the world…er…continue to grow and succeed.
                                
THAT’S LOVELY… BUT WHAT’S THE JOB?
We’re looking for a top notch Coordinator to join our People team, to support all aspects of our recruiting and onboarding operations – scheduling interviews, taking care of candidates who come in to the office, creating onboarding schedules once folks are hired, tying balloons to the chairs of new hires, and a bunch of other fun stuff.  The gig also involves assisting with event planning and special projects for everyone at the company.  And when interviews, events, or other plans change at the last minute (as they tend to do at times), you’ll be the one who rearranges everything with a smile on your face so that all folks involved never knows that it took any effort to accommodate. 
 
WHAT KIND OF SKILLS SHOULD YOU HAVE?
To do all that, we need someone who is whip-smart, super organized, detail oriented, diplomatic, quick-witted, able to multi-task and a true joy to communicate with – in person, on the phone and by email.  More specifically, the gig entails…

• Playing a “Cruise Director” role with our candidates:  You’ll be an important point of contact for candidates applying to Jellyvision.  This includes communicating with candidates about the status of their applications (especially when we’re taking longer than we wish we were!), scheduling and confirming interviews, sending out and confirming receipt of audition materials, giving candidates directions on how to get to our office, greeting them when they arrive for their interviews (assuming your directions were any good), giving tours of the office as you get them settled in their interview rooms, and ensuring that whatever tech is necessary to be up and running on the interview room computer is actually up and running when the interview needs to start. 
• Wait, what was that about auditions?  Don’t worry, no tap dancing required.  We create an audition for every role at Jellyvision – a skills test that allows candidates to show us, rather than tell us, how good they are at the things each job requires.  Many of these auditions are written, some require coding, others require preparing a presentation – each audition is keyed to the job in question.  As part of the team, you will know what each candidate needs to receive to complete the audition, when they should be returning audition materials to us, and how to identity-redact the auditions when they’re returned (we identity redact auditions before sending them to the hiring teams so that they can make unbiased decisions based on the work product).  The identity redacting process means that you dole out candidate aliases on a daily basis, so start thinking of categories you can pull names from – obscure crew members from the Starship Enterprise, beat poets, reality tv stars, whatever floats your boat.
• More on scheduling interviews.  For candidates early in the recruiting process, you’ll set up phone screens for recruiters and hiring managers, and for folks later in the process you’ll set up full round final interviews for entire hiring teams.  We generally have a dozen searches or more open at a time, so you need to be incredibly organized to keep track of all the candidates moving through our process.  And you’ll need to enjoy a lot of back and forth emailing and phone calling to get the interviews set up.  The good news is that our candidates tend to be really amazing people, and Jellyvision’s recruiting process tends to be more fun than most, so the back and forth is often accompanied by witty banter, true expressions of gratitude and the occasional cupcake. 
• Managing communication with applicants in a personable, “real” way.  We are grateful when people take the time to apply to Jellyvision, so we try to communicate in an upfront and friendly way with everyone, including those who won’t be moving forward.  We want all that back and forth emailing and phone calling to be pleasant enough way that they’ll remember us fondly in case there’s a better fit in the future. 
• Posting jobs.  You’ll help keep our job postings current on our website, as well as a variety of job boards.  This takes more skill than it might at first appear, as the html in our postings translates differently on different posting sites, so you’ll need to be good at cleaning up any postings that get ugly when you pull them out of their happy home environment and send them out into the world.
• Onboarding.  Once we’ve hired someone new, there’s a lot of behind the scenes work that goes into bringing them on board.  You’ll help ensure that all the checkboxes that need checking get checked: getting new hires set up with computers and workstations, assigning them “buddies” for coffee over their first few months, working with the hiring managers to get orientation schedules created and sent out, etc., etc. You will also be a resource for new hires – and we welcome you to come up with great new ideas for how to make joining Jellyvision even more delightful.
• Fun employee stuff.  After all that work to attract amazing people to Jellyvision, we do our best to keep them happy and healthy once they’re here.  That means that the People team plans lots of internal and external events and wellness perks.  You’ll support our Manager of People Operations in getting this stuff planned and executed – and your ideas for how to make working at Jellyvision even more enjoyable will be very appreciated.
• Helping top executives with scheduling and other admin needs. A few of our senior executives could use some extra support – things like scheduling meetings, processing expenses, making travel plans, etc. You’ll pitch in as necessary to help make their lives easier and keep things running smoothly for the folks who need to get time with them.
• Generally pitching in when folks need help.  The great thing about the People team is that we get to work with every department in the company, which means we find all kinds of opportunities to pitch in.  And our team includes an amazing Office Coordinator at the front desk – who can use someone to spell him from time to time when he needs a break.  So we’re looking for someone who relishes the idea of “other duties as assigned” and will take it one step further to proactively find ways to be helpful across the organization. 

AND WHAT KIND OF EXPERIENCE SHOULD YOU HAVE?

• Ideally, at least 2 years of experience in a coordinator or administrative role
• Prior experience with scheduling (and if you are an MS Outlook whiz, that’s a bonus)
• Experience interacting and communicating with all types of people  at all levels in an organization 

ANYTHING ELSE?  We share a commitment to excellence and a desire to work in a comfortable, friendly atmosphere, so we only hire nice, bright, funny people who are willing to work hard.  Our credo is a simple one: be helpful. And we think we can be most helpful if our workforce is as diverse in thought, perspective, and culture as the people who use our products. We are looking to add amazing folks to our team who will bring diversity across many lines, including race, ethnicity, religion, sexual orientation, age, marital status, disability, gender identity, sex, and country of origin.

ARE THERE ANY PERKS? Yes, we love perks. 

• Competitive pay, 401(k) with matching, stock options and benefits. We pay 100% of the cost of premiums for medical, dental, vision, disability and life insurance for our employees (as long as you qualify for our tobacco-free discount; if you’re a tobacco user, your medical premiums will be higher than $0). We also cover a really nice chunk of the cost of premiums for spouse/dependent medical, dental and vision insurance.
• Casual dress and a flexible schedule. Come in a sweatshirt, jeans, whatever, like everyone else here.
• Creative work environment. We are lucky to work in a place that is full of intelligent, talented and innovative folks. Although most hours the place is deathly quiet (we're a focused bunch), this is punctuated with hilarious outbursts and general merriment, which makes a nice way to spend the day.
• Free food. Every week, we stock our kitchen with free healthy snack foods, and we have a catered lunch every other week to give people a reason to hang out and eat together.
• Easy transportation and lots of love for folks who bike to work. We’re really close to the North/Clybourn red line stop and the Halsted (#8) bus (right by the Apple Store and Mega Whole Foods too), and we have a transit FSA that allows you to dedicate pre-tax dollars to public transportation expenses. A number of our employees like to bike to work, so we also have bike storage, showers and lockers in the office. And for those without their own bike in the city, we offer free divvy memberships – complete with Jellyvision bike helmets you can borrow from the office.
• Did we mention our yoga class? We bring a pro instructor right to the office. Fully subsidized by Jellyvision and fully optional, btw.
• Oh! And we have a massage chair. Not just any massage chair, my friend. It’s the HumanTouch HT 5320 WholeBody™ Massage Chair. Feeling a little stiff? Sit down. Relax. Feel better? Good. Okay, back to work. 

AND HOW DO I APPLY?
We look forward to hearing about you and what you do. Make sure your application includes:

• A cover letter that highlights three reasons you think you’d be great for the gig, focusing on how your past experience has prepared you for this kind of position. Writing is key to all we do, and we weigh cover letters heavily. We love a cover letter that really shows us your personality (check out our company bios to see the wide range of personalities we’ve already got in house), but don’t stress if you’re not a comedian. You don’t have to be funny. Just be yourself. We’re mostly interested in learning who you are, what you love to do, and why you’d love to do it here with us.
• Your resume 

 
You will receive an auto-reply confirming that we've received your application.
 
Please know that every single application we receive is read by a real live human being. However that kind of thoughtful review takes time, so it may take us a little while to get back to you (but we will, we promise). In the meantime, NO FOLLOW UP PHONE CALLS OR EMAILS, PLEASE. It’s not that we don’t love hearing from you. It’s just that time spent responding to follow ups could be spent…well…reading your application. Please rest assured that if you received a confirmation from Recruiting Robot, we’ve got your application, and will get back to you really soon. We knew you’d understand.
 
If you still have pressing questions in the meantime, please feel free to check out our handy-dandy FAQ page!
 
Thanks for your interest in Jellyvision!