Proposal Writer at CityBase

| Chicago
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What we are looking for:

CityBase is looking for someone who can contribute to our success by supporting our proposal team. Working with our Proposal Coordinator on the Marketing team, this person will review, analyze, research, and answer Requests for Proposals (RFPs) from local governments and utilities, in collaboration with Sales.

You should be able to present CityBase's capabilities in a way that differentiates us from competition. The position performs the appropriate investigation, analysis, and production necessary to respond to large, complex government RFPs using a number of tools. You must be able to move quickly, manage many concurrent work streams, and have meticulous attention to detail. Someone who is a fast learner and has comfort in learning technical concepts and translating them into compelling content will have success in this position.

This is a highly collaborative role, and this person should have the interpersonal skills to work with people throughout every level of the organization. It’s an opportunity to learn the ins and outs of the company and our product offerings, and to make a meaningful contribution that directly impacts our client base.

Responsibilities:

  • Write original new content, and update and groom a proposal content library
  • Work collaboratively with the Sales team and other subject matter experts throughout the company to develop proposal materials in support of products, programs, and services
  • Research bidding agencies and competitors to ensure proposal is competitive
  • Work with Sales teams to support proposal needs outside of formal RFPs
  • Collaborate with the Proposal Coordinator to maintain the proposal process and lead process improvements
  • Communicate effectively with internal staff throughout the organization
  • Collaborate with the Design team to amplify our message in proposals
  • Stay abreast of internal and external deadlines
  • Train Sales staff on proposal best practices
  • Edit and tailor existing written material 
  • Maintain big picture goals while staying attentive to details
  • Assist Proposal Coordinator with project management

Qualifications:

  • Bachelor's Degree
  • 2+ years of related experience
  • RFP process experience
  • Excellent writing and editing skills
  • Excellent attention to detail
  • Research experience
  • Project management experience in a collaborative setting, with the ability to manage multiple deadlines and tight timelines
  • Must be comfortable with changing requirements and priorities, with a willingness to jump in where needed
  • Must be able to proactively communicate status and identify risks

Benefits

  • Comprehensive benefits package including health, dental, vision, 401(k) (currently no match)
  • Flexible Spending Account, Dependent Flexible Spending Account, Pre-tax Commuter Program, company-paid short-term and long-term disability and life insurance
  • Unlimited PTO
  • Paid parental leave
  • A multitude of snacks and beverages

About CityBase:

CityBase makes government and utility technology that modernizes and unifies the way people find, apply for, and pay for services. CityBase works with local governments, agencies, and utilities to integrate payment functionality, business processes, and communications onto a central, cloud-based platform that consumers can access through the web, mobile, kiosk, IVR, or point of sale.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • RubyLanguages
    • ElixirLanguages
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks
    • PhoenixFrameworks
    • PostgreSQLDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • SketchDesign
    • UXPinDesign
    • AbstractDesign
    • InDesignDesign
    • VizzloDesign
    • AsanaManagement
    • JIRAManagement
    • TrelloManagement
    • WordpressCMS
    • GraphCMSCMS
    • SalesforceCRM
    • PardotCRM
    • PardotEmail
    • Power AlmanacLead Gen
    • TwitterLead Gen
    • LinkedIn Campaign ManagerLead Gen
    • Google AdWordsLead Gen

Location

A central downtown Chicago Loop location close to all major CTA lines, in a high-rise office with spectacular views of the city and Lake Michigan.

An Insider's view of CityBase

How does your team reward individual success?

We have an awesome rewards platform called Bonusly that allows us to give points to our peers for helping out with things like code reviews,  organizing office events or volunteering for a good cause. The cool thing is we can convert our points into things like Amazon and Chipotle gift cards. 

Gabriel

Director of Engineering

How do you collaborate with other teams in the company?

We believe in being accessible to one another: if you have a question or need help from the development, support, or hardware teams, you can always ask and expect their support. We have an easygoing vibe. People don't micro-manage. This atmosphere has allowed me to own my projects and to really grow.

Allen

Field Technician

How has your career grown since starting at the company?

It’s been a great opportunity to grow my career within a growing company. I started at CityBase as a manager and am now a director. I’ve learned new skills on the job while collaborating with every team in the organization. Working in a lean and growing team means that every role in the organization can make valuable contributions to our future.

Elizabeth

Marketing Director

What is your vision for the company?

We make government easier for everyone. Offering a single platform that gives cities everything they need to deliver services. We give businesses and residents a single experience so they don't have to waste time context-switching. This also creates unique, emergent benefits, such as helping cities use data to deliver a more personalized service.

Jason

VP of Product

What are some social events your company does?

Before Covid, we would have an annual family picnic and a winter holiday party, as well as events such as Cinco de Mayo, LGBTQIA Pride Day, Saint Patrick’s Day, a Lollapalooza party, etc. Now that we are remote, we’ve had virtual scavenger hunts, trivia, book club, yoga and mindfulness classes, and other creative ways to keep connected to the team.

Catherine

HR Manager

What are CityBase Perks + Benefits

CityBase Benefits Overview

At CityBase, we value benefits that offer flexibility and improve work-life balance. That includes flexible hours, more work-from-home options, and unlimited vacation time.

Culture
Volunteer in local community
Care4Friends, The Giving Tree, Letters to Santa for local CPS schools.
Partners with Nonprofits
CityBase has partnered with Feeding America, Chicago Public Schools, iPaintMyMind, etc.
Friends outside of work
Eat lunch together
Intracompany committees
We have a volunteer culture committee called Build the Base dedicated to planning events, parties and celebrations for CityBase.
Daily stand up
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Team workouts
Virtual Yoga, and mindfulness (meditation).
Mental Health Benefits
Free counseling sessions, dedicated mental health awareness month, additional mental health resources provided by Human Resources upon request. Reimbursement of mental health expenses amid COVID.
Retirement & Stock Options Benefits
401(K)
Facilitated by Human Interest
Company Equity
CityBase offers stock options through its employee profit-sharing program, including vesting over a three-year period
Child Care & Parental Leave Benefits
Child Care Benefits
Dependent FSA that can go towards child-care expenses.
Generous Parental Leave
We provide up to 12 weeks of parental leave for the primary caretaker. CityBase also provides 4 weeks of leave for the secondary caretaker. Not only for childbirth, but also for adoption and fostering
Flexible Work Schedule
CityBase provides employees with a flexible work schedule that includes Summer hours, flexible start and end times.
Remote Work Program
Our remote work program includes work from home Full-time remote for all positions. As well as, working remotely on occasion as needed.
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 months of family medical leave.
Company sponsored family events
CityBase sponsors family oriented events Semi-annually, including our Summer picnic and Holiday party.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
CityBase employees receive 400 hours per year of paid sick leave per year.
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
CityBase offers pre-tax commuter benefits for all employees.
Company Outings
Game Room
Our game room includes Ping Pong.
Stocked Kitchen
Some Meals Provided
Happy Hours
Happy hours are hosted On occasion .
Parking
Employees can contribute monthly towards parking expenses via our Flex commuter benefits.
Recreational Clubs
CityBase book club, Audiophile enthusiasts, interest-groups via Slack.
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
CityBase offers employees professional development opportunities like LinkedIn learning, ITA1871. Software-focused conferences such as INBOUND, Elixir-Conf, etc.
Lunch and learns
Acme Co. hosts lunch and learn meetings on occasion.
Promote from within
Mentorship program
Time allotted for learning
Online course subscriptions available

Additional Perks + Benefits

Paid Parental Leave. Competitive Pay & Stock Options.

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