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Salesforce Administrator

| Chicago

About the Company

Civis Analytics helps businesses use data to gain a competitive advantage in how they identify, attract, and engage loyal customers and employees. With an interdisciplinary team of data scientists, developers, and survey science experts, Civis works with Fortune 500 companies, the country’s largest nonprofits, and all levels of government to make data-driven decision-making essential to how the world’s best organizations operate.

Civis embraces the individuality of our employees and we celebrate each other's differences. Our products, services, and culture benefit from and thrive on the unique perspectives brought by each person in our Civis community. We're proud to be an equal opportunity workplace, and we are committed to equal employment opportunity regardless of race, age, sex, color, ancestry, religion, national origin, sexual orientation, gender identity, citizenship, marital status, disability, or Veteran status. If you have a disability or special need that requires accommodation, please let us know.

Learn more about Civis at www.civisanalytics.com.

About the Role

The Salesforce Administrator will lead the ongoing development of our Salesforce.com Lightning Enterprise Sales Cloud instance. The administrator will work closely with multiple functional leaders, departments, and subject matter experts to identify, develop and deploy new business processes. This role is part technical administrator and part sales and marketing operations manager. The Salesforce Administrator will be responsible for executing on the day-to-day configuration, support, maintenance and improvement of our CRM platform, as well as providing accurate business performance metrics and managing lead funnel operations. The success of this role is dependent on someone who can bring their own ideas and solutions to the business’ problems while managing their work efficiently and collaboratively. This role is on the Sales Operations team and reports to the Manager, Sales Operations & Enablement.

Responsibilities

System Administration & Development

  • Serve as primary system administrator for the Salesforce.com environment with 75+ users, including user account maintenance, profiles, and roles, with an immediate need focused on permissions clean up
  • Develop automation and process improvement opportunities through tasks, process builder workflows, validation rules or alerts to improve the usability of Salesforce for efficiently managing business continuity
  • Provide daily administration and support of Salesforce, including customization of objects, fields, record types and page layouts
  • Independently evaluate, develop, test and launch new development requests to meet business needs
  • Provide training, technical support, maintenance, day-to-day guidance and troubleshooting for Salesforce users to maintain adoption and satisfaction

Sales & Marketing Operations

  • Develop, maintain and perform processes to continuously monitor data quality and integrity; conduct regular audits to ensure data accuracy, and update information in batches
  • Provide regular cadences of reporting on business processes, state of the sales pipeline, user activities, contracts, contacts, accounts and leads to the sales organization and executive team
  • Build and maintain custom dashboards for automated reporting on business forecasting, goal attainment, and other KPIs
  • Utilize Google Sheets for custom reporting elements with advanced formula use
  • Support sales and marketing initiatives and lead funnel management with operational support across integrated applications

Integration Support

  • Effectively act as the technical Salesforce liaison between our users, our cross-departmental application leads, and external vendors
  • Develop and document requirements for configuring, testing, launching, maintaining and improving integrations and API connections with:
    • Pardot inbound lead and email marketing automation (lead: Marketing & SFDC Admin)
    • GrowLabs outbound lead outreach (lead: Sales Development)
    • Slack and Troops messaging and alerts (lead: SFDC Admin)
    • Einstein for Salesforce Inbox (lead: SFDC Admin)
    • Ironclad contract lifecycle management with DocuSign (lead: Compliance)
    • NetSuite finance and invoicing integration (lead: Finance)
    • Mavenlink project management software (lead: Business Operations)
    • our own Civis Platform
    • and others

Qualifications

  • Salesforce Administrator Certification required
  • Bachelor’s degree or higher
  • 4+ years of demonstrated success in Salesforce administration, with 5+ years of related sales and marketing operations or business analyst experience
  • SQL or other query language knowledge a big plus
  • Process-driven self-starter with solid organizational and planning skills
  • Analytical and forward-thinking data lover who likes to learn
  • Excellent interpersonal and communication skills, including written and verbal communications with internal and external stakeholders
Read Full Job Description

Technology we use

  • Engineering
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • ReactLibraries

Location

"With a central location in Chicago’s Loop, our newly renovated office depicts glass conference rooms named after famous scientists!"

An Insider's view of Civis Analytics

What's something quirky about your company?

One of my favorite parts about Civis is the culture of learning—talking about academic papers is encouraged as well as sharing weird facts about things people are interested in. I also love the people at Civis because they genuinely care about each other and also serving the wider world.

Evelyn

Software Engineer

What does your typical day look like?

Even though our department has the primary responsibility for our customers' success, we work with people from every single department to make it happen. Helping our clients succeed is something that every department actively wants to be involved in.

Sean

Team Lead, Solutions Architects

What are some things you learned at the company?

At Civis, I get to use my interest and abilities in science to solve real problems that matter to real people. I get to learn from my colleagues every day, and often get to teach in the places where I'm the one with expertise. There's a real diversity of backgrounds, interests, and experiences.

Katie

Director of Data Science

What are Civis Analytics Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Open door policy
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Acme employees can contribute up to $2700 annually to their FSA.
Disability Insurance
Disability insurance covers 60% of annual salary up to $6000 monthly maximum payout.
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Life insurance is equal to 50000 times an employee's annual salary.
Pet Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Acme Co. provides employees with a 401(k) matching plan managed by [provider]. We match 1% of contributions up to 100% of an employee's annual gross pay.
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 12 weeks of parental leave for the primary caretaker. Acme Co. also provides 8 weeks of leave for the secondary caretaker.
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Our employees receive 4 hours per year of paid volunteer time.
Paid Holidays
Paid Sick Days
Civis believes that if you are sick you should stay home. We have a flexible sick policy with no stated limits.
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Happy Hours
Professional Development Benefits
Job Training & Conferences
Acme Co. offers employees professional development opportunities like The ability to attend job related conferences and seminars.
Lunch and learns
Cross functional training encouraged
Promote from within

Additional Perks + Benefits

Parental Leave. Short & Long Term Disability + Life Insurance. Halloween Costume Contest, Monthly Birthday Celebrations, Happy Hours, & Other Fun Events!

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