Executive Assistant

Company Description

R24_0012189

At NIQ, we deliver the most complete and clear understanding of consumer buying behavior that reveals new pathways to growth. We are looking to hire an Executive Assistant to support the President, North America. 

This is a hybrid position based in our Chicago office.

Job Description

As an Executive Assistant you will take on the key role as the primary support to the President, North America, right from the heart of NIQ's vibrant Chicago office.

Responsibilities:

• Coordinate scheduling and preparation of all internal/external C-Suite engagement opportunities.
• Arrange complex, detailed (domestic and international) travel plans, itineraries, agendas, and compile all necessary documents for travel-related meetings. 
• Other day-to-day administrative responsibilities as required, including supporting team activities and internal events (create meeting agenda, prepare meeting space, order catering, lead day-of execution of events, etc.).
• Serve as a strategic partner to the President, with a deep understanding of business priorities to effectively manage time, filter communications, and prioritize tasks based on impact. 
• Organize and manage email communications, distilling information to ensure clarity and quick decision-making. 
• Develop and align agendas and meeting materials to focus on immediate business needs, facilitating productive, outcome-driven meetings. 
• Maintain a comprehensive understanding of the organization’s calendar, including key business cycles and board responsibilities, ensuring all engagements are seamlessly integrated. 
• Demonstrate adaptability in a fast-paced environment, proactively managing the President’s schedule and commitments to optimize productivity. 
• Provide efficient flow of documentation requiring approval as needed. 
• Prepare and submit monthly travel and expense reports as well as all necessary invoices for payment.
• Provide extensive calendar management for all internal and external request. 

Qualifications

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Presidents time and office. Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures. 

• Strong work tenure: 5 to 10 years of experience supporting Senior Executives, including organizing events and executive-led meetings (both internal and external). 
• Meticulous attention to detail, strong multitasking, and problem-solving skills.
• Thrives in a fast-paced, high-pressure environment and enjoys being challenged. 
• Strong interpersonal and verbal/written communication skills. 
• Professional demeanor and ability to interact with senior executives. 
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. 
• Expected to be present in the Chicago office (a couple days a week when President is not traveling).
• Highly Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint).

Additional Information

US Benefits

• Comprehensive healthcare plan (medical, Rx, dental and vision).
• Flexible spending accounts and Health Savings Account (including company contributions).
• Life and AD&D insurance.
• 401(k) retirement plan including company matching contributions.
• Disability insurance.
• Tuition Reimbursement.
• Discretionary paid time off program and 11 paid holidays.

Our Benefits

• Flexible working environment
• Volunteer time off
• LinkedIn Learning
• Employee-Assistance-Program (EAP)

About NIQ

NIQ is the world’s leading consumer intelligence company, delivering the most complete understanding of consumer buying behavior and revealing new pathways to growth. In 2023, NIQ combined with GfK, bringing together the two industry leaders with unparalleled global reach. With a holistic retail read and the most comprehensive consumer insights—delivered with advanced analytics through state-of-the-art platforms—NIQ delivers the Full View™. NIQ is an Advent International portfolio company with operations in 100+ markets, covering more than 90% of the world’s population.

For more information, visit NIQ.com

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Our commitment to Diversity, Equity, and Inclusion

NIQ is committed to reflecting the diversity of the clients, communities, and markets we measure within our own workforce. We exist to count everyone and are on a mission to systematically embed inclusion and diversity into all aspects of our workforce, measurement, and products. We enthusiastically invite candidates who share that mission to join us. We are proud to be an Equal Opportunity/Affirmative Action-Employer, making decisions without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, protected veteran status or any other protected class. Our global non-discrimination policy covers these protected classes in every market in which we do business worldwide. Learn more about how we are driving diversity and inclusion in everything we do by visiting the NIQ News Center: https://nielseniq.com/global/en/news-center/diversity-inclusion