Accounting & Administrative Services Manager

| Chicago
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Position Summary:

Position Title: Accounting & Administrative Services Manager

Position Type: Full-Time

Reports to: Finance & Business Development Director

Collaborates with: All NowPow departments, Chief Executive Officer, customers, and select third party vendors

Position Description:

The Accounting & Administrative Services Manager plays an important role at NowPow by ensuring the smooth functioning of NowPow’s day-to-day operations. This Manager will act as the primary liaison between NowPow’s internal finance department and the Company’s external accounting firm. This position is primarily for someone with previous bookkeeping or accounting experience who is excited to take on additional operational duties within a rapidly growing, mission-based start-up. This individual will collaborate with NowPow’s senior leadership, manage the company’s executive calendar, oversee revenue & expense tracking, and assist NowPow’s Finance Director with financial modeling, business metrics reporting, and other key operational duties. Additionally, the Accounting & Administrative Services Manager will function as the CEO’s executive assistant.




  • Execute on all monthly Accounts Receivable / Accounts Payable tasks to ensure NowPow’s invoicing and billing procedures are carried out accurately and on-time
  • Interact with NowPow’s external accounting team to assist with proper accounting of deferred revenue and prepaid expenses
  • Monitor AR / AP aging summaries, working directly with NowPow’s customers and vendors to ensure timely payment of all outstanding obligations
  • Manage NowPow’s CEO’s executive calendar and coordination of NowPow events
  • Maintain NowPow’s financial models, including revenue forecasts, projection analyses, business metrics, and key performance indicators (KPIs)
  • Perform office management functions, including maintaining office supplies inventory, managing cleaning services, new employee on-boarding tasks and interacting with building management and services
  • Maintain a strong understanding of NowPow’s customer and vendor agreements, to understand their implications on NowPow’s financial statements and key business metrics




  • Previous bookkeeping, accounting and/or operational experience
  • Strong working knowledge and experience with Microsoft Office products, particularly Excel, Word, and PowerPoint
  • Able to adhere to strict confidentiality guidelines
  • Comfort working in a start-up environment
  • Extremely detail-oriented with outstanding written and verbal communication skills
  • Excellent multi-tasking; staying organized under pressure and the ability to reprioritize daily
  • Can-do, positive attitude when it comes to taking on new or unfamiliar challenges
  • The ability to be candid and forthright and conduct oneself with maturity and integrity in all situations
  • Engaging attitude and willingness to work on a dynamic mixture of tasks no matter how big or small
  • Ability to work independently under minimal supervision and strong record of accomplishment of setting and meeting delivery commitments



  • Bachelor’s Degree
  • Commitment to social impact initiatives and helping underserved communities
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • ASP.NETFrameworks
    • Handlebar.jsFrameworks
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    • Microsoft SQL ServerDatabases
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    • AsanaManagement
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We are located in the historic Hyde Park neighborhood on the South Side of Chicago and easily accessible by public transportation.

An Insider's view of NowPow

What does your typical day look like?

I kick off the day with our team stand-up and spend the rest of the day focusing on our integration projects, working with both our Engineering and Implementation teams. The collaborative atmosphere at NowPow encourages team members to work closely on tasks and ensure that we create seamless and quality integrations with our customers.


Software Engineer

What are NowPow Perks + Benefits

Volunteer in local community
NowPow Gives Back is a group dedicated towards advancing our social mission by providing opportunities for staff to donate time, money, or effort to causes in our communities.
Friends outside of work
Eat lunch together
Intracompany committees
NowPow has a Culture Club that is an interdepartmental group of NowPow team members dedicated to strengthening company culture and engaging employees in making NowPow a great place to work.
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Health Insurance Benefits
NowPow's health insurance policy covers 80% of the monthly premium.
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
NowPow provides employees with a 401(k) matching plan managed by Guideline. We match 100% of contributions up to 1% of an employee's annual salary.
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 10 weeks of paid parental leave for employees who have worked at NowPow for 1 year.
Remote Work Program
Our remote work program includes once a month company wide remote day and 2 personal remote days per year.
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Generous PTO
NowPow employees receive between 10 and 20 days per year of paid time off based on years of service.
Paid Holidays
Paid Sick Days
Employees receive 4 days per year for Self Care Days. Self Care Days can be used for self-care of any kind, including personal development, volunteering, or physical and/or mental rejuvenation.
Perks & Discounts
Casual Dress
Stocked Kitchen
NowPow has a fully stocked kitchen including unlimited snacks, coffee, tea and of course, lots of LaCroix.
Happy Hours
We like to end each week on a good note. Every Friday from 4-5pm different departments take turns hosting “Nosh,” an hour of hanging out, reflecting on the week, and enjoying snacks and drinks.
Recreational Clubs
Professional Development Benefits
Lunch and learns
Brown Bag Lunches occur once a month and highlight the many interests of our employees. Brown Bags are an opportunity during the workday to learn about a new skill or topic from your colleagues.
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