Accounting & Administrative Services Manager at NowPow

| Chicago
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Position Summary:

Position Title: Accounting & Administrative Services Manager

Position Type: Full-Time

Reports to: Finance & Business Development Director

Collaborates with: All NowPow departments, Chief Executive Officer, customers, and select third party vendors
 

Position Description:

The Accounting & Administrative Services Manager plays an important role at NowPow by ensuring the smooth functioning of NowPow’s day-to-day operations. This Manager will act as the primary liaison between NowPow’s internal finance department and the Company’s external accounting firm. This position is primarily for someone with previous bookkeeping or accounting experience who is excited to take on additional operational duties within a rapidly growing, mission-based start-up. This individual will collaborate with NowPow’s senior leadership, manage the company’s executive calendar, oversee revenue & expense tracking, and assist NowPow’s Finance Director with financial modeling, business metrics reporting, and other key operational duties. Additionally, the Accounting & Administrative Services Manager will function as the CEO’s executive assistant.

 

 

Responsibilities:

  • Execute on all monthly Accounts Receivable / Accounts Payable tasks to ensure NowPow’s invoicing and billing procedures are carried out accurately and on-time
  • Interact with NowPow’s external accounting team to assist with proper accounting of deferred revenue and prepaid expenses
  • Monitor AR / AP aging summaries, working directly with NowPow’s customers and vendors to ensure timely payment of all outstanding obligations
  • Manage NowPow’s CEO’s executive calendar and coordination of NowPow events
  • Maintain NowPow’s financial models, including revenue forecasts, projection analyses, business metrics, and key performance indicators (KPIs)
  • Perform office management functions, including maintaining office supplies inventory, managing cleaning services, new employee on-boarding tasks and interacting with building management and services
  • Maintain a strong understanding of NowPow’s customer and vendor agreements, to understand their implications on NowPow’s financial statements and key business metrics

 

Qualifications:

Required

  • Previous bookkeeping, accounting and/or operational experience
  • Strong working knowledge and experience with Microsoft Office products, particularly Excel, Word, and PowerPoint
  • Able to adhere to strict confidentiality guidelines
  • Comfort working in a start-up environment
  • Extremely detail-oriented with outstanding written and verbal communication skills
  • Excellent multi-tasking; staying organized under pressure and the ability to reprioritize daily
  • Can-do, positive attitude when it comes to taking on new or unfamiliar challenges
  • The ability to be candid and forthright and conduct oneself with maturity and integrity in all situations
  • Engaging attitude and willingness to work on a dynamic mixture of tasks no matter how big or small
  • Ability to work independently under minimal supervision and strong record of accomplishment of setting and meeting delivery commitments

 

Preferred

  • Bachelor’s Degree
  • Commitment to social impact initiatives and helping underserved communities
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • ASP.NETFrameworks
    • Handlebar.jsFrameworks
    • SASSFrameworks
    • Microsoft SQL ServerDatabases
    • IllustratorDesign
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    • Adobe XDDesign
    • AsanaManagement
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    • InsightlyCRM
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Location

We call Hyde Park home. With the gorgeous lakefront steps away, great food, and public transit options, you’re sure to fall in love with it too.

An Insider's view of NowPow

What does your typical day look like?

I kick off the day with our team stand-up and spend the rest of the day focusing on our integration projects, working with both our Engineering and Implementation teams. The collaborative atmosphere at NowPow encourages team members to work closely on tasks and ensure that we create seamless and quality integrations with our customers.

Sophia

Software Engineer

What are NowPow Perks + Benefits

NowPow Benefits Overview

We also take great care of our NowPow community!

Competitive Benefits. We offer comprehensive health insurance for our team and their dependents—and there’s no waiting period to enroll. We also offer parental leave, dental and vision coverage, as well as health savings and flexible spending accounts. Want to contribute to your 401K? We’ll match it.

Generous Time Off. We have generous paid time off (PTO) days and celebrate 10 paid holidays a year. On top of that, we offer “Life Time Hours” for events that can’t be scheduled outside of regular working hours and additional paid “Self Care Days.” We don’t just preach self-care, we practice it.

Remote Work & Casual Dress. Every day is a casual dress at NowPow, but especially Wednesdays. That’s our company-wide remote workday. We believe the option to telework once a week improves your productivity, creativity, and morale.

A Culture of Innovation & Collaboration. NowPowers are smart and passionate about our mission, and we encourage everyone to contribute to our company’s continuous innovation. Our NewPow Innovation Challenge has fabulous prizes, too.

A Committed & Connected Community. Our Culture Club represents every department and is dedicated to planning game nights, contests, community volunteering, and other fun activities. We also host News & Nosh every Friday—a Happy Hour where we reflect on the week and enjoy snacks and drinks (from our always-stocked kitchen).

Culture
Volunteer in local community
NowPow Gives Back is a group dedicated towards advancing our social mission by providing opportunities for staff to donate time, money, or effort to causes in our communities.
Friends outside of work
Eat lunch together
Intracompany committees
NowPow has a Culture Club that is an interdepartmental group of NowPow team members dedicated to strengthening company culture and engaging employees in making NowPow a great place to work.
Daily stand up
Open door policy
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
NowPow's health insurance policy covers 80% of the monthly premium.
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
NowPow provides employees with a 401(k) matching plan managed by Guideline. We match 100% of contributions up to 1% of an employee's annual salary.
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 12 weeks of parental leave. Of the 12 weeks, 10 weeks shall be compensated at the employee’s regular, biweekly pay.
Remote Work Program
Remote Work is an opportunity to work away from the office. NowPow offers 1 common remote workday every week on Wednesdays.
Family Medical Leave
Employees who have been with the company for 12 months are eligible for 12 weeks of family medical leave.
Vacation & Time Off Benefits
Generous PTO
NowPow employees receive between 10 and 20 days per year of paid time off based on years of service.
Paid Holidays
Paid Sick Days
Employees receive 5 days per year for Self Care Days. Self Care Days can be used for self-care of any kind, including personal development, volunteering, or physical and/or mental rejuvenation.
Perks & Discounts
Casual Dress
Stocked Kitchen
NowPow has a fully stocked kitchen including unlimited snacks, coffee, tea and of course, lots of LaCroix.
Happy Hours
We like to end each week on a good note. Every Friday from 4-5pm different departments take turns hosting “Nosh,” an hour of hanging out, reflecting on the week, and enjoying snacks and drinks.
Parking
We offer employees a parking subsidy.
Recreational Clubs
Professional Development Benefits
Lunch and learns
Brown Bag Lunches occur once a month and highlight the many interests of our employees. Brown Bags are an opportunity during the workday to learn about a new skill or topic from your colleagues.
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