AP Coordinator at Elevate K-12

| Chicago
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Who we are

Elevate K-12 is changing the way classrooms work through live, online, real-time instruction to K-12 schools. We bring live high-quality teaching through our platform to schools in zip codes that cannot find a high-quality teacher. Our few main focuses are to give students the highest quality instruction and access to classes they couldn’t have before, getting them ready for the world of the future; and to give instructors, especially women, work opportunities from home irrespective of their zip code. We are the new way to the classroom!

What we offer

  • Competitive Salary
  • Unlimited PTO & 12 Company Paid Holidays  
  • Strong High-Performance Based Culture with High Growth Potential
  • Team Focused Culture – Team Events, Outings, Happy Hours & Recognition 
  • Full Benefits – Medical, Dental & Vision / 401k Plan
  • Our Team of Elevaters are: Problem Solvers, Passionate, Motivated, Thirsty for Knowledge & Mission Driven

What you will be doing 

We are currently looking for an AP Coordinator who can be a part of our finance team with proven experience and knowledge in accounting and bookkeeping. The successful candidate will be responsible for applying principles of accounting to record, reconcile, analyze and monitor financial information and other projects as needed. This person should be comfortable with working in a fast-paced, rapid growth environment and show great initiative and ownership for taking on new roles and responsibilities.

Responsibilities 

  • Ensure vendor invoices and credits are entered in a timely manner.
  • Review AP entries to ensure proper GL accounts are impacted.
  • Reconcile payable reports each month to confirm that all amounts paid were accurate.
  • Responsible for vendor set up process vendor master file, collecting W-9 forms, exemption certificates and ensuring vendor is set up on payment platform.
  • Review Open A/P to determine what should be paid on the weekly Friday check run.
  • Ensuring all vendor invoices have proper approvals.
  • Distribute invoices through bill.com for departmental approval and check/validate account coding.
  • Manage AP mailbox and respond to field and vendors as requested, including processing all attached vendor invoices.
  • Review and generate employee expense reimbursements from Expensify.
  • Analyze vendor files and prepare 1099’s for review and annual submission.
  • Reconcile monthly corporate card accounts. 
  • Assist the managers with questions about invoices and payment.
  • Assist in preparation for annual audit.
  • Prepare A/P forecasting reports to ensure cash flow analysis is updated.
  • This position is not remote.  You will need to commit to working at least 1 day a week in our River North office in Chicago, IL.

Who you Are  

  • Bachelor’s degree in accounting or relevant experience 
  • At least 3-4 years of accounting experience 
  • Ability to manage multiple, concurrent projects and initiatives
  • Outstanding verbal and written communication skills
  • Excellent organizational skills with the ability to handle and prioritize multiple projects
  • Driven team player that is motivated to take responsibility and ensure successful outcomes across activates
  • Good Knowledge of Excel
  • Knowledge of NetSuite, Expensify, Bill.com and Salesforce will be added advantage
  • Ability to work under tight deadlines with short turnarounds in a fast-paced working environment
  • Very detailed oriented and client focused mindset
  • Flexible towards the work timings and tasks allocated

Our story 

Elevate K-12 is tasked with an important mission: change the way K-12 classrooms and teaching work. Our organization is a radically open-minded company that is scaling fast. We are a team focused on high performance, dynamism and embodying a collaborative culture at all levels. Our teammates are able to have open, honest discussions that drive us toward our mission. Elevate K-12 is in a stage of hyper-growth that will continue to open up new challenges and opportunities for our team. 

We are an equal employment opportunity employer. Qualified candidates are considered for employment without regard to race, color, religion, gender (including gender identity, gender expression, change of sex, and transgender status), sexual orientation, national origin, ancestry, age, military or veteran status, physical or mental disability, medical condition, pregnancy, marital status, genetic information, or any other characteristic protected by applicable law.  If you need assistance or an accommodation during the application process because of a disability, it is available upon request


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Technology we use

  • Product
  • Sales & Marketing
    • Google AnalyticsAnalytics
    • BalsamiqDesign
    • IllustratorDesign
    • PhotoshopDesign
    • AsanaManagement
    • WordpressCMS
    • HubSpotCRM
    • SalesforceCRM

Location

We are located in the River North neighborhood of Chicago, a few blocks east of the Chicago brown line

An Insider's view of Elevate K-12

What are some social events your company does?

We have the typical happy hours and company outings but we also have an event committee that is made up of employees from different teams to help drive events that folks want to see!

Mary

Senior People Specialist

What's the biggest problem your team is solving?

The Educational Partnerships team at ElevateK-12 is helping school district teams learn about and strategize new, innovative ways to combat the teacher shortage crisis; while providing districts with solutions when it comes to human capital challenges.

Allie

Senior Educational Account Executive

How has your career grown since starting at the company?

I have learned how important it is to be passionate about the mission of the company, especially at a startup. I've also had the opportunity to build an entire sales team from the ground up and work alongside very smart people.

Patrick

Senior Inside Sales Manager

What’s the vibe like in the office?

The Regional Operations team is a fast-paced, high energy, collaborative work environment. Our team has amazingly talented people and decisions have to be made quickly. We work with various schools and students across the US, we wear multiple hats and are always in constant communication with each other to ensure every program is successful.

Ashley

Regional Operations Director

What are Elevate K-12 Perks + Benefits

Elevate K-12 Benefits Overview

Elevate K-12 provides competitive benefits plans for employees!

Culture
Eat lunch together
Intracompany committees
Funvengers is our intracompany culture and fun committee that manage events and programs from our holiday parties to company retreats.
Open door policy
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
401(K)
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Some Meals Provided
Happy Hours
Pet Friendly
Professional Development Benefits
Promote from within
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