AP/AR Coordinator

| Chicago
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AR/AP Coordinator

The Company:

Elevate K-12 is changing the way classrooms work through live, online, real-time instruction to K-12 schools. Our two main focuses are to give students the best quality instructors and get them ready for the world of the future and to give instructors, especially women, work opportunities, irrespective of zip codes. We are the new way to the classroom!

The Person:

We are currently looking for an AP/AR Coordinator who can be a part of our finance team with proven experience and knowledge in accounting and bookkeeping. The successful candidate will be responsible for applying principles of accounting to record, reconcile, analyze and monitor financial information and other projects as needed. This person should be comfortable with working in a fast-paced, rapid growth environment and show great initiative and ownership for taking on new roles and responsibilities. 

The Job:

 Accounts Receivable:

  • Responsible for tallying the daily cash receipts against the daily bank statements
  • Review the A/R aging reports and coordinate billing and collections to manage timely resolution of outstanding balances and processing checks against A/R
  • Entering the cash receipt into ERP accounting system
  • Record all variances (bank charges, transactional, etc.) to tie to total cash received
  • Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up to date
  • Communicating with clients and customers to request, arrange payments and execute collection efforts
  • Prepare weekly and monthly bank reconciliations. Prepare a variance analysis and resolve any issues
  • Invoice customers for the services provided under the contract
  • Respond to customer inquiries
  • Process manual checks and deposit them to bank

Accounts Payable:

  • Ensure vendor invoices and credits are entered in a timely manner
  • Review AP entries to ensure proper GL accounts are impacted.
  • Reconcile payable reports each month to confirm that all amounts paid were accurate.
  • Responsible for vendor set up process, collecting W-9 forms, exemption certificates and ensuring vendor is set up on payment platform
  • Ensuring all vendor invoices have proper approvals
  • Manage AP mailbox and respond to field and vendors as requested, including processing all attached vendor invoices

Other Duties:

  • Assist in preparation for annual audit.
  • Prepare A/P and A/R forecasting reports to ensure cash flow analysis is updated.
  • Assist in calculating and analyzing monthly accruals and balance sheet reconciliations

What you will need: 

  • Bachelor’s degree in accounting or relevant experience 
  • At least 3-4 years of accounting experience 
  • Ability to manage multiple, concurrent projects and initiatives
  • Outstanding verbal and written communication skills
  • Excellent organizational skills with the ability to handle and prioritize multiple projects
  • Driven team player that is motivated to take responsibility and ensure successful outcomes across activates
  • Good Knowledge of Excel
  • Knowledge of QuickBooks, Expensify, Bill.com and Salesforce will be added advantage
  • Ability to work under tight deadlines with short turnarounds in a fast-paced working environment
  • Very detailed oriented and client focused mindset
  • Flexible towards the work timings and tasks allocated

This position is required to work out of our downtown Chicago office at least one day a week. 

Be Part Of Our Story:

Elevate K-12 is tasked with an important mission: change the way K-12 classrooms and teaching work. Our organization is a radically open-minded company that is scaling fast. We are a team focused on high performance, dynamism and embodying a collaborative culture at all levels. Our teammates are able to have open, honest discussions that drive us toward our mission. Elevate K-12 is in a stage of hyper growth that will continue to open up new challenges and opportunities for our team. 

We are an equal opportunity employer. Qualified candidates are considered for employment without regard to race, color, religion, gender (including gender identity, gender expression, change of sex, and transgender status), sexual orientation, national origin, ancestry, age, military or veteran status, physical or mental disability, medical condition, pregnancy, marital status, genetic information, or any other characteristic protected by applicable law.  If you need assistance or an accommodation during the application process because of a disability, it is available upon request.

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We are located in the River North neighborhood of Chicago, a few blocks east of the Chicago brown line

An Insider's view of Elevate K-12

What are some social events your company does?

We have the typical happy hours and company outings but we also have an event committee that is made up of employees from different teams to help drive events that folks want to see!


Talent Lead

What's the biggest problem your team is solving?

The Educational Partnerships team at ElevateK-12 is helping school district teams learn about and strategize new, innovative ways to combat the teacher shortage crisis; while providing districts with solutions when it comes to human capital challenges.


Educational Account Executive

How has your career grown since starting at the company?

I have learned how important it is to be passionate about the mission of the company, especially at a startup. I've also had the opportunity to build an entire sales team from the ground up and work alongside very smart people.


Inside Sales Manager

What’s the vibe like in the office?

Our office is fast-paced, creative, and collaborative! Across our different teams, all of our employees are extremely passionate about our mission of providing low-income students with access to high-quality education.


Human Resources Manager

What are Elevate K-12 Perks + Benefits

Elevate K-12 Benefits Overview

Elevate K-12 provides competitive benefits plans for employees!

Eat lunch together
Intracompany committees
Funvengers is our intracompany culture and fun committee that manage events and programs from our holiday parties to company retreats.
Open door policy
Open office floor plan
Dedicated Diversity/Inclusion Staff
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Retirement & Stock Options Benefits
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Perks & Discounts
Casual Dress
Company Outings
Some Meals Provided
Happy Hours
Pet Friendly
Professional Development Benefits
Promote from within
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