Payroll Coordinator

| Chicago

THE OPPORTUNITY:

VelocityEHS is looking for an enthusiastic, dependable, detail-oriented team-player who is well organized and has the skills required to assist in all aspects of payroll in a fast-paced environment.  The ideal candidate will have the ability to work both independently and in a team environment and have the communication abilities to work across multiple departments.  

 

PRIMARY DUTIES AND RESPONSIBILITIES:

Key tasks and responsibilities include but are not limited to:

  • Responsible for inputting & processing payroll using Ultipro for US (semi-monthly/multi-state) and Canadian (monthly) employees
  • Ensure accuracy and compliance within the payroll database including new hires and changes relating to pay rates, deductions, tax withholding and reporting, W2s, garnishments, direct deposits, electronic payroll feeds, etc.
  • Establish and maintain all relevant state/provincial/local accounts, withholdings and required filings
  • Responsible for completing verifications of employment, wage verifications and support orders
  • Assist employees with payroll related inquires
  • Responsible for generating and distributing all payroll/employee related reports both internally and to external agencies
  • Prepare and file Canadian tax filings and payments on a timely basis
  • Reconcile and verify tax returns on a quarterly and annual basis.
  • Prepares annual reports and verifies W-2’s/T-4's
  • Assist with Sales Incentive calculations.
  • Reconcile monthly billing statements against payroll deductions 
  • Provide other support to Finance and HR as assigned

 

SKILLS/QUALIFICATIONS:

Minimum Skills & Qualifications

  • 2+ years or more experience processing multi-state US and/or Canadian payroll
  • Team player with a positive attitude towards contributing and learning.
  • Strong verbal/written communication skills
  • Highly skilled in use of excel spreadsheets
  • Self-directed, highly motivated and able to work with minimal supervision
  • Demonstrated ability to maintain a high-level of confidentiality concerning employees, business and other sensitive data
  • Strong sense of ownership on issues and following through to completion.

 

Preferred Skills & Qualifications

  • Experience with Ultipro HRIS full product suite including Cognos reporting
  • Bachelor’s degree
  • Certified Payroll Professional (CPP) strongly preferred
  • Advanced MS Excel skills

 

COMPANY DESCRIPTION:

At VelocityEHS (formerly MSDSonline) we’re all about helping companies around the world promote a safer work environment for their employees. We develop innovative on-demand (cloud-computing technology) safety and compliance management solutions that enable our customers, environmental health and safety (EHS) professionals in a wide range of industries, to work faster and more cost-effectively in administering their overall safety compliance programs.

Headquartered in the heart of downtown Chicago, VelocityEHS is much more than just a place to work. VelocityEHS has cultivated a unique environment where success is both a journey and an everyday occurrence. We work hard and play hard because we love what we do. We also have the best office in the city, complete with a rooftop and game room. We place a high value on teamwork, and at the same time, look for individuals who are self-motivated and willing to take risk to help the company advance.

VelocityEHS offers many benefits, including:  paid time off, health/dental insurance, 401(K) plan, casual dress, transit benefit program and more. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability. We welcome and encourage diversity in the workplace.

 

Read Full Job Description
Apply now

Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages

Location

VelocityEHS is located in the heart of downtown Chicago's River North neighborhood. Enjoy shopping, bars and restaurants all along the Riverwalk!

An Insider's view of VelocityEHS

What’s the vibe like in the office?

Electric. Recognition for good work in this office is contagious and once the ball starts rolling you can’t stop it. Everyone wants to see each other succeed. And if you need to decompress after a hectic day you can either go to the game room with your friends or head to the roof to enjoy the Chicago summer.

Vito

Sales Associate

What does your typical day look like?

My typical day involves a mix of internal meetings, client calls, and a lot of emails! On the Customer Success team, we aim to add value and deliver outcomes for our clients, so there is always a new problem to solve. I strategize and collaborate with teams across the organization to ensure we all work together for the success of our clients.

Lauren

Customer Success Manager

What does career growth look like on your team?

Career growth is very important for us. We try to find new openings and opportunities that allow employees to grow within VelocityEHS. This practice has opened many doors, and allowed the company and teams to grow over the last few years. With the amazing team members we work with, there is no shortage of great talent to fill those open spots.

Maya

Senior Director of Software Engineering

How do you make yourself accessible to the rest of the team?

While most people have an open door policy, I take it a step further and also make sure I know EVERY sales person and their name. And every year I set aside August to be my month to do 30 minute 1:1s with anyone on the sales team that wants to meet.

Le

Vice President of Sales

What is your vision for the company?

Our focus is not to be the first or most innovative, but on being the best by truly understanding the obstacles our customers’ face and delivering solutions that help them be more effective. We've already changed the industry – we now look forward to continuing to help lead the digital revolution in health, safety and environmental sustainability.

Glenn

CEO

What are VelocityEHS Perks + Benefits

VelocityEHS Benefits Overview

Here at VelocityEHS, we place a high value on teamwork and understands that a great culture and work environment help to generate innovative ideas. Our employees are self-motivated, hard-working, enthusiastic and enjoy a great work-life balance.

Culture
Volunteer in local community
VelocityEHS partners with local nonprofits to create volunteer opportunities for our employees, who all have up to 2 days volunteer time to use each year.
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Open office floor plan
Diversity
Unconscious bias training
Mean gender pay gap below 10%
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Acme employees can contribute up to $2750 annually to their FSA.
Disability Insurance
Disability insurance covers 60% of annual salary up to $6000 monthly maximum payout.
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Life insurance is equal to 1 times an employee's annual salary.
Pet Insurance
Our pet insurance policy covers up to 80% of out of pocket expenses.
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Remote Work Program
Family Medical Leave
Company sponsored family events
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
All employees start with 1 day of paid volunteer time per year. This increases to 2 days after 3 years of employment.
Paid Holidays
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong, Pool Table, Foosball, Shuffle Board, Video Games, Darts.
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available

Additional Perks + Benefits

-Roof top deck overlooking the river for summer lunches!
-Summer hours!
-Game room: Including XBox, PlayStation, Pool Table, Nascar Racing, Pin Ball, Ping Pong, Hoop Shot!
-Pre-tax FSA!
-Great culture!

More Jobs at VelocityEHS2 open jobs
All Jobs
Finance
Operations
Operations
new
Chicago
Finance
new
Chicago