Human Resources Coordinator
Chicago, IL
PHMG is recruiting a friendly, welcoming, and professional individual to take the position of Human Resources Coordinator. This individual will play a vital role in ensuring a smooth coordination of our operations within the office. This individual will be responsible for supporting key elements of the Human Resources offering including employee on-boarding, managing records, fielding employee questions, and building and maintaining our HR technology.
This is a great role for an individual looking to gain a strong HR foundation. If you are energetic, driven, and hungry to learn, we want to hear from you!
What you will be doing:
- Assist with on-boarding and off-boarding employees
- Create and maintain all active and terminated employee files
- Maintain employee information by entering and updating employee and status-changes in HRIS
- Assist with new hire paperwork, including I-9s and ensure new employees are appropriately set up for payroll and benefits
- Input PTO requests and monitor balances
- Respond to employee questions regarding accessing and updating their information
- Reconcile benefit invoices
- Respond to notifications from various state entities related to employment and data submission requirements
- Process department invoices
- Partner with L&D, Office Management, and Marketing functions on various initiatives and projects
What we look for:
- 1+ years of experience in an administrative, data-entry HR role
- Strong organizational, time management and computer skills
- Approach daily work with a positive outlook and exude a personal brand, to those internal and external to the organization, anchored on responsiveness, relatability and problem solving.
- Adapt to changing priorities with ease and composure while continuing to meet established deadlines
- Ability to self-motivate and work independently as well as enjoy working collaboratively with team members and other departments
- Outstanding communication skills, with the confidence and ability to express ideas, problems, and solutions with clarity
- Strong computer skills, including experience with the Microsoft Office suite
- A strong sense of discretion, professionalism, and good judgment to work with confidential and sensitive information
Perks of working at PHMG:
- 18 days PTO, 2 VTO days, plus 7 federal holidays, and half day following your birthday
- Complete health benefits package including employer sponsored life insurance
- 401k with company matching
- Ventra Transit Benefit program
- Exciting social scene and lively atmosphere (intramurals, happy hours, )
- On-site barber
- Free onsite gym membership
Company profile:
Established in 1998 in the UK, PHMG has become the world’s leading audio branding agency – and is now a company in hyper-growth. From our North American HQ in a prime North Michigan Avenue location, we’re expanding across the continent and beyond, making us one of Chicago’s fastest growing media companies.
We work with 36,000 clients in 39 countries across the globe, and this expansive client list includes household names of the caliber of Samsung, Audi and Adidas, as well as SMEs in every sector of the global market.
We give each of them a stellar production that combines creative copy, world-class voice artistry and an exclusive Brand-Sound-Track™ - strengthening their business identity in the most memorable, emotive way.
We do all we can to make PHMG the best place to be, so we offer all our staff a complete portfolio of PH Perks. This extensive list of benefits includes free gym membership, subsidized travel, CSR initiatives and many more exciting rewards. Our commitment to giving something back to our staff has earned us multiple awards:
- A Chicago Tribune Top Workplace (2018 and 2019)
- Best and Brightest Companies to Work For (2018 and 2019)
- Great Place to Work certified company, earned following an in-depth survey of our staff (2019)
PHMG is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.
All applicants must possess current US work authorization.
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