Human Resources Coordinator at Vail Systems, Inc.

| Chicago
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 Human Resources Coordinator


Vail Systems Company Profile


The human voice is capable of conveying nuances and meaning that just can't be expressed through clicks and text messages. And for that reason, voice interactions have always had a special power to shape your perception and experiences. At Vail, we believe in the unique power of voice interactions to create more expressive, more intimate, and more efficient interpersonal interactions. Our experts work with Fortune 500 companies to help them serve their customers more efficiently and effectively through the use of various voice technologies. From basic network services, to state-of-the-art IP telephony, to cutting edge real-time analytics, Vail technology makes millions of voice interactions better every day.


Human Resources Coordinator


Vail Systems has an opportunity for a Human Resources Coordinator. We'd like to know if you think you fit the bill.  You will if you:

  • Thrive in a collaborative environment
  • Are able to pick up new concepts quickly
  • Can keep an open mind to new ideas
  • Don't mind using those skills to share your best ideas
  • Aren't afraid of ambiguity and can problem solve with little direction
  • Have a positive, can-do attitude
  • Really want to learn new things


What you can expect to be doing:


  • Payroll/Compensation: Assists with payroll administration to include but not limited to assuring accurate record of hourly pay, vacation and sick leave.
  • Talent Acquisition: Participates in the full life cycle of recruiting, including but not limited to posting on job boards, telephone screening and interview coordination.
  • Employee Benefits: Assists with onboarding and offboarding of applicable employee benefits, including administering Open Enrollment and reviewing employer benefit statements to ensure accuracy for payment.
  • Employer Branding: Coordinate with hiring managers to create web page content, job fair materials, employee communications, and social media pages.
  • New Hire Onboarding: Supports the new hire onboarding process, including but not limited to assuring that all applicable documentation from candidates is received and provides follow up to new employees to complete the process.
  • Process Improvement: Analyze company policies and procedures regarding Human Resources and assist with developing documentation and policy implementation and administration.
  • Office Management: Coordinates various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, maintaining office supplies, and managing the employee snack program and special events.
  • Basic Accounting: Reviews monthly invoices and prepares them for payment, maintains and files documentation, create ad hoc accounting reports.


To be considered for this position you must have:


  • A Bachelor's degree in Human Resources or other related field
  • 1-3 years of relevant work experience in an Administrative or Human Resources support role
  • A strong interest in Human Resources as a career
  • Excellent verbal and written communication skills
  • Strong attention to detail
  • Ability to multi-task, remain organized and work independently in a fast-paced environment
  • Good follow-through skills
  • Ability to perform mathematical computations quickly and accurately
  • Knowledge of basic accounting principles
  • Strong computer skills including Microsoft Office Suite (Word, Excel and PowerPoint).
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Technology we use

  • Engineering
    • C#Languages
    • C++Languages
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • AngularJSFrameworks
    • DjangoFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • TensorFlowFrameworks
    • CassandraDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases


We are located on the Chicago River, next to Ogilvie and Union Station for easy commuting and there are hundreds of restaurants to choose from.

What are Vail Systems, Inc. Perks + Benefits

Partners with Nonprofits
We partner with the Seneca Foundation and Chicago Public Schools to educate Black and Latinx recent Chicagoland high school graduates with paid software development training opportunities.
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Group brainstorming sessions
Pair programming
Open office floor plan
Unconscious bias training
We provide training to all employees who participate in our interview process on unconscious biases and interview best practices.
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Onsite Gym
Team workouts
Mental Health Benefits
Access to an EAP
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
We provide up to 12 weeks of parental leave for the primary caretaker and 2 weeks of leave for the secondary caretaker.
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Recreational Clubs
Vail Systems sponsors a summer softball league and triathlon team.
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

Employee Referral Bonuses. Gym Memberships. Collaborative Work Space. Competitive Pay.

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