Human Resources Shared Services Specialist

| West Suburbs


Good people, working with good people, for our common good.

Sound good?

KeHE-a natural, organic, specialty and fresh food distributor-is all about "good" and is growing, so there's never been a more exciting time to join our team. If you're enthusiastic about working in an environment with a people-first culture and an organization committed to good living, good food and good service, we'd love to talk to you!

Primary Responsibilities

The Human Resources Shared Services Specialist, reporting to the HR Shared Services Manager, supports the Corporate and Commercial Sales HR Teams with general human resources tasks. The HR Shared Services Specialist is considered a cultural champion and like all other positions within KeHE, supports and is guided by the mission, vision, and core values of the Company.

Essential Functions

  • Responsible for all data entry into the HRIS system, including but not limited to new hires, terminations, salary changes, and all other employee information.
  • Completes data integrity audits and makes corrections as needed.
  • Maintains employee personnel records with a focus on HIPAA and record retention compliance.
  • Assists in the maintenance and auditing of I-9s.
  • Responds to general inquiries regarding HR-related policies, procedures, and programs as needed.
  • Ensures safeguards are in place for confidential company information.
  • Assist with various HR-related projects as needed.
  • Other duties as assigned.

Minimum Requirements, Qualifications, Additional Skills, Aptitude

      • Microsoft office experience a must. Proficient in Word, Excel, Power Point and Outlook.
      • Basic knowledge of General Human Resources discipline.
      • Demonstrated ability to communicate effectively, both orally and in writing. Listens and checks for understanding. Articulates messages is a way that is broadly understandable.
      • Demonstrated high proficiency in attention to accuracy and detail.
      • Ability to take on new opportunities and tough challenges with a sense of urgency, high energy and enthusiasm.
      • Know and utilize the most effective and efficient processes to get things done, with a focus on ongoing improvement.
      • Demonstrated ability to work productively and effectively as part of a team.

      Qualifications / Additional Skills / Aptitude:

      • High school diploma or general education degree (GED); some college preferred.
      • MUST have a minimum of one (1) to three (3) years administrative experience, specifically in Human Resources, or equivalent combination of education and experience.
      • Must have experience with electronic HR systems, preferably UltiPro.
      • Knowledge of California employment law a plus.
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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • JavascriptLanguages
    • PythonLanguages
    • SqlLanguages
    • DB2Databases
    • Microsoft SQL ServerDatabases
    • PostgreSQLDatabases
    • RedisDatabases


Easy commute off of I-88 | Walking distance to variety of cuisine options | LA Fitness in the complex (where you get a major discount) | ample parking

What are KeHE Distributors Perks + Benefits

Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Dedicated Diversity/Inclusion Staff
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
Company Equity
What is an ESOP? An ESOP is a retirement plan known as an “employee stock ownership” plan. Under this type of Plan, the Company makes contributions into employees’ accounts.
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Ample parking at HQ location in Naperville.
Fitness Subsidies
Gym discounts nationwide.
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
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