Payroll Specialist at Maven Wave, an Atos Company

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Who We Are!

At Maven Wave, we are relentless in hiring the industry’s top talent. Each employee is hand-picked not only for their skills, but for their personality and broad expertise. We are looking for this rare combination of talent that sets us apart in the industry.

Maven Wave helps leading companies make the shift to digital and shorten the fuse to innovation. We combine the expertise of top-tier consulting with the agility of a cutting-edge technology firm. This multidisciplinary blend of skills allows us to create unique digital advantages for our clients. Maven Wave’s digital solutions are agile, mobile, rooted in analytics, and built in the cloud.

Maven Wave, Google, and YOU: 

This position will ensure the accurate and timely payment to employees, and the system-wide implementation of best practices, process improvements, and payroll system efficiencies. This position is responsible for ensuring U.S. and Canada payroll is in compliance with Maven Wave’s policies and all applicable regulatory requirements.

Your Life As A Maven:

  • Analyze, audit, reconcile and resolve payroll processing and employee payroll issues to ensure smooth payroll processing under only general supervision
  • Ensure accurate calculation of wages, tax withholdings, garnishments/liens and company deductions
  • Performs gross-to-net payroll calculation and the release and distribution of payroll checks
  • Reconcile reimbursable expenses to general ledger accounts,  and project management system
  • Generates special “off-cycle” payroll runs for bonus checks and “ad-hoc” payments as required
  • Reconcile and maintain all journal entries between ADP system and accounting system,
  • Reconciliation of outbound cash draws to ADP with the cash flow from the company’s bank accounts,
  • Generates, reviews, audits and analyzes ad-hoc reports as needed by management and the operations teams. 
  • Process independent contractor payments, reconciliations and reporting including year end 1099 reporting.
  • Serves as key employee contact to resolve issues regarding payroll, leave accruals, wage deductions, fringe benefits, and other pay related issues
  • Researches current and pending regulations affecting payroll and advises management of any changes required; assists in ensuring payroll practices remain compliant with all federal, state, and location regulations
  • Further develop global/regional payroll strategy, to ensure effectiveness, process efficiency, and financial Improvements
  • Act as admin for 401(k) including filing of Form 5500, maintaining distribution requests, managing annual testing and compliance notifications and coordination of audit.
  • Key owner of headcount reporting across the NA cloud practice using multiple data points.
  • Responsible for auditing benefit bills and reconciliation based on headcount in arrears. 

The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.

Your Expertise:

  • 5+ years of work experience and extensive background and knowledge of full cycle payroll process
  • Ability to work independently and adopt a proactive approach to resolving complex payroll issues
  • High degree of customer service focus experience
  • Ability to perform under pressure in meeting payroll deadlines
  • Functional knowledge of Human Resource business process of payroll, benefits, compensation, and employee relations
  • Strong oral and written communication skills, including the ability to communicate effectively with all levels of personnel
  • Experience with workforce reporting using Excel or Google Sheets
  • Experience with HRIS and payroll processing systems, preferably ADP WorkforceNow or similar. 
  • Excellent ability to maintain confidentiality
  • Bachelor’s degree preferred, not required

Your X-Factor:

  • Aptitude - You have an innate capacity to transition from project to project without skipping a beat.
  • Communication - You have excellent written and verbal communication skills for coordination across projects and teams.
  • Impact - You are a critical thinker with an emphasis on creativity and innovation.
  • Passion - You have the drive to succeed paired with a continuous hunger to learn.
  • Leadership - You are trusted, empathetic, accountable, and empower others around you.

Why We’re Proud To Be Mavens!

  • Google Cloud North America Services Partner of the Year 2019, 2018, 2017
  • #21 Best Workplaces in Chicago, FORTUNE, 2018
  • Great Place To Work Certification, Great Place to Work, 2017 & 2018
  • Fast Fifty, Crain's Chicago Business
  • 101 Best and Brightest Companies to Work For, National Association for Business Resources (NABR)
  • Top Google Cloud Partner, Clutch
  • Fastest Growing Consulting Firms in North America (#11, #37)Consulting Magazine
  • Top IT Services Companies, Clutch
  • Google Global Rising Star Partner of the Year

Ready to Learn More?

  • Digital Transformation at Maven Wave
  • Check out our Corporate Team
  • See what Glassdoor has to say
  • Real Customer Stories
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • ScalaLanguages
    • SqlLanguages
    • AngularJSFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • TensorFlowFrameworks
    • DB2Databases
    • MongoDBDatabases
    • MySQLDatabases
    • OracleDatabases
    • SAP HANADatabases
    • TeradataDatabases
    • BigQueryDatabases
    • Google AnalyticsAnalytics
    • SketchDesign
    • WordpressCMS
    • HubSpotCRM

Location

Located in the Chicago Loop.

An Insider's view of Maven Wave, an Atos Company

What are some social events your company does?

Each month, we host a company-wide event sponsored by a member of the leadership team. Recent "First Friday" events include a shuffleboard tournament, Kentucky Oaks themed social, workshop at The Second City, and Roaring 20s holiday party. These events provide time outside of the office for employees to get to know each other.

Kaira

Brand Strategist

What's the biggest problem your team is solving?

Understanding client objectives and steering the direction of the team to meet those objectives. It is important to balance the details and nitty-gritty aspects of a project with the big picture and understanding of how we are serving the desired business outcome. I am responsible for keeping an eye on what has to happen next.

Scott

Senior Consultant

What makes someone successful on your team?

A skill or quality that is critical to possess in my role on the operations team is curiosity. I am always asking why? Why do we have a certain process in place? How can we improve them or create efficiencies?

Danielle

Senior Sales Operations Specialist

What’s the vibe like in the office?

Energetic. The people at Maven Wave have an energy about them that comes from enjoying the work we do and the people we work with - it can’t be replicated elsewhere and makes MW a unique place to work or do business.

Courtney

Sr. Principal Consultant

What are Maven Wave, an Atos Company Perks + Benefits

Maven Wave, an Atos Company Benefits Overview

Benefits:
- Paid vacation and holidays
- Competitive salary
- 401K plans
- Medical and dental
- Subsidized public transportation
- Personal and professional development
- Great people to work with
- Company outings and social events
- ITA Membership

Culture
Volunteer in local community
Chase Corporate Challenge, Ronald McDonald House, etc.
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily sync
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Someone's primary function is managing the company’s diversity and inclusion initiatives
Mean gender pay gap below 10%
Diversity Employee Resource Groups
We have many groups that help promote diversity and inclusivity such as Women At Maven Wave and Wavelength, our LGBTQ+ group.
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401K safe harbor contribution!
Performance Bonus
Match charitable contributions
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Fitness Subsidies
Gym membership discount.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

We are a product of our people. We hire the best, and work hard to keep our employees happy and engaged for a long, successful career at Maven Wave!

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