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Recruiting Coordinator

| Chicago

Be the support needed to fuel our growthThe opportunity:

As the Recruiting Coordinator, you will work closely with a national team of recruiters in a fast-paced recruiting organization. Our Recruiting Coordinators are key partners in managing recruiting activities and building candidate relationships. You will provide candidates with their first impression of Flexport by being the face of Recruiting to both remote and onsite candidates curating their candidate experience. You should possess phenomenal communication skills, collaborate with internal and external clients and candidates, have excellent organizational skills, and the ability to think on your feet. We are looking for an applicant that is excited by the prospect of building an incredible organization of talented individuals.

Our team values candor, long-term thinking, and teamwork. The recruiting team is growing rapidly and will provide many opportunities for ownership and development.

You will:

  • Be the first person G&A, Supply, and Demand representative that candidates meet when they visit our Chicago office and serve as the primary candidate liaison, providing the best candidate experience possible
  • Troubleshoot any issues that arise and make the process seem seamless
  • Manage recruiting operations in close partnership with Recruiters and the Recruiting Operations team. This includes coordination, scheduling and managing the interview process
  • Coordinate on-sites for G&A, Supply and Demand candidates
  • Schedule phone / video / onsite interviews, initial phone screens, and provide follow-up correspondence to candidates on recruiting status via phone and email. When required, you will assist with travel arrangements
  • Use our applicant tracking system to build and maintain reports for the Recruiting team, update candidate information, job descriptions and job postings on various job boards
  • Build out interview processes within the ATS in partnership with your Recruiting partners, along with building out interview kits in GoodTime, and will attend interview briefing meetings as needed to establish those interview processes
  • Work quickly to interface with internal and external stakeholders across time zones and from locations all over the world. You won’t just keep the trains running on time, you’ll speed them up
  • Work with senior leadership and executive level candidates
  • Help build and promote the Flexport employer brand

You should have:

  • BA/BS and at least 1 year of experience in Recruiting Operations, Client Service, Sales, or Marketing
  • Excellent written and oral communication skills
  • Calendar management skills
  • Detail orientation and excellent organization with the ability to multitask and prioritize daily tasks
  • Proficiency with MS Word, Excel and PowerPoint and Google Applications
  • Strong experience scheduling or using an ATS, and arranging candidate travel
  • Fanatical levels of attention to detail
  • Adaptability & Initiative: you’re always looking to try new things and you welcome feedback about your work
  • Humility. No task is too big or too small
  • Positivity. We work awfully hard and we’re having a blast doing it. What we’re doing is changing the world for the better, and we play to win

About Flexport:

We believe global trade can move the human race forward. That’s why it’s our mission to make global trade easier for everyone. We aim to do this by building the Operating System for Global trade - a strategic model combining advanced technology and data analytics, logistics infrastructure, and supply chain expertise. Flexport today connects almost 10,000 clients and suppliers across 109 countries, including established global brands like Georgia-Pacific as well as emerging innovators like Sonos. Started in 2013, we've raised over $1.3B in funding from SoftBank Vision Fund, Founders Fund, GV, First Round Capital and Y Combinator. We’re excited about the three big ways we’re moving forward after our recent $1B investment from SoftBank Vision Fund in February 2019.

Worried about not having any freight forwarding experience?

  • Don’t be! We’re building the first Operating System for Global Trade. That’s why it’s incredibly important for us to bring people from diverse backgrounds and experiences together with our industry veterans to help move the freight forwarding industry forward.
  • What’s freight forwarding and why does it matter? Freight forwarding is the coordination and shipment of goods from one place to another and it’s what makes global trade possible. Flexport is on a mission to make global trade easier for everyone because we believe it can help connect the world and break down economic barriers.
  • We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • ReactLibraries
    • ReduxLibraries
    • Ruby on RailsFrameworks
    • Google AnalyticsAnalytics
    • PeriscopeAnalytics
    • AsanaManagement
    • ConfluenceManagement
    • TrelloManagement
    • MailChimpEmail

Location

Come be a part of the founding team in our newest U.S. office! We're located near tons of restaurants and only a 10-minute walk from 3 parks!

An Insider's view of Flexport

What are some social events your company does?

We have a lot! In-house trivia nights, monthly team lunch outings, and TedTalk Tuesdays are some. Our office has good vibes all around.

JIllian

Global Operations Associate

What's the biggest problem your team is solving?

We are solving the extreme complexity and opacity of trucking coordination and execution in international supply chains. We bring visibility and control to our customers while also reducing operational overhead.

Uri

Senior Engineering Manager

What makes someone successful on your team?

Ownership. Our company is growing quickly and the surface area of our product is growing quickly as well. The strongest contributors identify important projects and see them through completely. They are proactive from the initial research and design phases to the post-launch productive monitoring. As Flexport grows, they emerge as natural leaders.

Max

Staff Engineer

How does your team reward individual success?

The squad model makes every team member's accomplishments integral to his/her peers success which, in turn, stimulates each us to celebrate each others wins through shoutouts on slack, nominations for projects and applause at team meetings.

Ellen

Global Operations Associate

What are Flexport Perks + Benefits

Flexport Benefits Overview

Flexport is an employee forward company. We know that life comes first and want you to take the time you need with our flexible paid time off program. We offer 100% covered health, vision, and dental insurance, 401K, performance bonuses, stock with a 10-year tax option, commuter benefits, a generous maternity (18 weeks with a phase back program that offers reduced hours and flexible schedule during their first month back) and paternity leave (8 weeks), free lunch and snacks, dog-friendly offices, pay equity, career advancement, and more.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Vacation & Time Off Benefits
Unlimited Vacation Policy
Flexport's flexible PTO policy allows employees to take as many days off as they need, providing they get manager approval.
Paid Volunteer Time
Flexport encourages employees to give back with paid volunteer time off up to 10 hours per year.
Paid Holidays
Flexport gives all full-time employees paid time off to observe all major holidays.
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Flexport offers pre-tax commuter benefits for all full-time employees.
Company Outings
Free Daily Meals
Flexport provides catered lunches Monday - Friday and stocks our kitchen with breakfast foods for employees to enjoy in the morning.
Stocked Kitchen
Happy Hours
Pet Friendly
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Diversity Program

Additional Perks + Benefits

We're proud that we collectively speak over 40 languages and live on 3 continents. We strive to create a workplace where candidates, employees, and all community members within Flexport’s ecosystem of connected organizations are encouraged to share their stories, celebrate their cultures, and learn from one another. Joining Flexport means joining a truly global community.

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