Recruitment Coordinator

| Chicago

Job Description

Why you?
You are looking for something more from your job. Maybe a bigger problem to solve with both immediate and long-term impact, or perhaps you just need a mission you can believe in every day. You are scrappy and collaborative while looking to join a supportive culture with a bias for action. You dig balanced startup life and can wrestle challenges with grace. You love big, interesting problems and bringing solutions to the masses while making sure it feels personal, authentic and connected. If this sounds like you, we'd like to talk.

Why us?
Our team is growing as we push to rewrite the narrative for working women at every life stage. We believe women should be able to choose both a successful family life AND career aspirations without sacrificing one over the other.

We are a marketplace and community that matches companies with diverse talent. This critical match drives businesses forward, while expanding professional opportunities for women.

We're just getting started. Join us in building the future of work. We need all hands on deck, your journey starts now....

The Role:
We are seeking an individual to provide administrative and operational support to our MSP channel, which partners with large corporate customers. This is an exciting opportunity to join a high-growth startup and make an immediate impact. This is a fast-moving role which requires a high level of attention to detail, flexibility, and the ability to adapt to constant change.

If you have coordination experience with a strong eye for detail, are passionate about connecting diverse talent with rewarding opportunities, and are energized about building a workplace that is reflective of the changing nature of work, we’d love to meet you!

Responsibilities:
● Support administration and operations of full deal lifecycle - acting as an intermediary between internal and external customers.
● Receive, review, update, and post job descriptions within our internal marketplace while working in tandem with our Talent Managers to ensure all requirements are captured appropriately.
● Submit identified candidates within various MSP programs and VMS technologies as directed by Talent Managers
● Identify and follow customer specific processes and ensure compliant delivery
● Coordinate and confirm interview requests
● Obtain and confirm first day reporting information for talent selected to start assignments
● Initiate and manage background & drug testing process through completion
● Collect, review, and house all other required onboarding paperwork based on specific MSP engagement
● Assist with the offboarding of talent
● Build communication templates for each stage of the recruitment life-cycle
● Create and update various SOPs, workflows, client profiles, and processes
● Attend weekly status report calls for various customers and provide direct updates to Talent Managers and leadership
● Assist with market area research as requested
● Other duties as assigned

Pre-Requisites:
● 3+ years’ experience in a coordination type role, driving efficient processes and responsible for a high transaction volume.
● 3+ years’ experience within a Human Resources department, or a staffing firm, in a high-volume environment is of immense benefit.
● Strong experience in MS Suite or Google Suite, with advanced skills in formulas & pivot tables
● Demonstrated ability to move quickly without compromising intuition and quality
● Proven success delivering results in a fast-paced, demanding, high growth, yet collaborative environment. Must be highly comfortable working under pressure.
● Exceptional verbal and written communication skills
● Strong passion for process improvement and obsessive attention to detail
● Previous experience in working with MSPs and/or VMS technologies is a huge plus

The Perks:
● WFH Fridays
● Cold brew flows freely!
● Company lunches 2x/week
● Work on an incredible, growing team to build something that matters

Hours & Location:
● Monday through Friday, 9:00 – 5:00pm. Flexibility to work from home when needed.

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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavascriptLanguages
    • RubyLanguages
    • SqlLanguages
    • ReactLibraries
    • Ruby on RailsFrameworks
    • MySQLDatabases
    • Google AnalyticsAnalytics
    • HubSpotCRM
    • SalesforceCRM
    • MailChimpEmail
    • SendGridEmail

Location

Being in the Fulton Market neighborhood, we're surrounded by some of Chicago's best restaurants and fellow tech startups.

An Insider's view of The Mom Project

What's something quirky about your company?

It's a dog-eat-dog world around here... but in the best way possible. We love our furry friends! The more, the merrier.

Katie

Marketing & Partnerships

What projects are you most excited about?

I wouldn't say there is just one type of project I am most excited about (mostly because we have so many!). I will say that it's truly rewarding to be a sounding board for the women in our community looking for jobs. Some of them have never before been able to discuss their families while in the midst of their job search.

Mandy

Talent Success Manager

What makes someone successful on your team?

Someone who is organized, driven, action-oriented and able to multitask like a boss can be successful on our team. Also, if you can communicate well with your teammates and celebrate their wins with them, you can be successful at The Mom Project!

Lara

Sr. Manager, Talent Success

How do you empower your team to be more creative?

I encourage my team to be creative by taking short spans (2-3 days) where we completely step out of our day-to-day work and focus on larger ideas. By unshackling from the "to-do" list and flexing our brains in a different way, we come up with incredibly interesting and creative solutions that we may not have if we were stuck to a meeting agenda.

Colleen

Head of Community & Marketing

How does the company support your career growth?

After my youngest turned four, I started to think about going back to work. I wasn't sure of the opportunities that would be available to me after a break in employment. The Mom Project provided me with an opportunity to get back in the game. And now I get to help other women do the same!

Megan

Talent Success Manager

What are The Mom Project Perks + Benefits

The Mom Project Benefits Overview

At The Mom Project, we work hard to live the mission and emphasize respect and flexibility. We all have lives outside of work, and our employees don't need to compartmentalize or pretend that life doesn't exist from 9 to 5. Our benefits and perks are guided our values and include things like paid parental leave, employee equity, adoption assistance, 401K, regular team lunches, dog-friendly offices, cold brew on tap and more. There's also the intangible feel-good benefits of knowing that the work we are doing can deeply effect a woman's life and the lives of everyone around her.

Culture
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Diversity
Documented equal pay policy
Highly diverse management team
Diversity manifesto
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Stocked Kitchen
Some Meals Provided
Employees get $10 towards lunch provided by Fooda on Tuesdays & Thursdays.
Happy Hours
Pet Friendly
Acme Co.'s pet policy is dog friendly daily.
Professional Development Benefits
Job Training & Conferences
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Online course subscriptions available
Customized development tracks
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