Talent Coordinator

| Chicago

At VillageMD, we are committed to helping patients achieve greater health by delivering the most effective, accessible and efficient healthcare in the world through partnership with primary care physicians. Our recruiters are building the team that enables our organization to be on the leading edge of change in healthcare and to make analytical, data-driven decisions. We're in a position to impact everyone in primary care from independent, family-owned practices to world-class health systems and are growing rapidly to achieve these goals.

We are adding to our talent team and looking for an experienced coordinator to join us in our mission. You’ll be a valued partner to our talent acquisition, talent development, and talent operations teams and will drive key initiatives fostering a best-in-class experience for candidates and employees alike throughout their VillageMD journey. This person will be heavily involved in supporting the execution of new employee onboarding, employee engagement activities, learning and development initiatives, and event planning and coordination. As an essential contributor to our team, the talent coordinator will work across the talent team to provide the support needed to deliver on critical initiatives. You’ll be trusted to own a variety of projects and drive process improvement with a focus on our core values of Getting Stuff Done, Innovation, and Building Relationships.  

We are looking for someone who will demonstrate a track record of building meaningful relationships across the organization including exercising discretion and maintaining confidentiality with sensitive matters. We need to be able to depend on you to get the job done, deliver on time, and to make sure the quality of our work is unmatched. Being highly organized and attentive to details and deadlines is a must, along with curiosity and innovation as our team always wants to know how we can do things better or do things we haven’t done before.

Some examples of work you will own as the Talent Coordinator at VillageMD:

  • Planning and managing complex candidate interview scheduling for the talent acquisition team, which will require extensive coordination across multiple geographies and interviewers
  • Communicating interview and travel arrangements with candidates in a timely, enthusiastic, and hospitable manner always with a focus on excellent candidate experience
  • Collaborating with the talent team to create, implement, organize and maintain process documentation including process flows, project plans, training materials, job descriptions, templates, etc.
  • Identifying areas of process improvement, efficiencies, and generating new, innovative ideas to help the team function at its highest capacity – if it can be better, make it better!
  • Supporting new employee onboarding to ensure a smooth transition from candidate to new-hire and coordinating with hiring managers throughout onboarding experience
  • Assisting with event planning for any talent or company events and coordination for campus recruiting efforts
  • Managing ad hoc reporting requests and collaborating with talent operations to support regular talent reporting requirements
  • Researching potential events, groups, websites and sources that will lead the team to the best talent
  • Being proactive and assisting the team with a wide variety of administrative tasks to allow them to them to maximize their time on critical business initiatives

What will make you successful here?

  • A high service orientation while championing an outstanding process experience for candidates and our business partners
  • Proven project management skills evidenced by the ability to effectively coordinate multiple candidates and interviews, internal client relationships, meeting deadlines and adhering to established budgets
  • Able to handle and respect confidential material with absolute discretion
  • Demonstrated organizational skills and the ability to multi-task and deliver quality outcomes while effectively managing multiple competing priorities
  • Collaborating effectively across the organization to continuously earn trust and establish strong relationships that position talent as a critical partner
  • Strong communication skills with a focus on consistent and timely follow-up and follow-through, and an innate ability to build rapport with candidates
  • A desire to be accountable for owning problems from design to implementation
  • You have an unparalleled sense of urgency and commitment to getting stuff done without sacrificing quality or experience
  • You are highly organized, detail-oriented, and can manage multiple competing priorities while continuing to advance critical initiatives
  • You are self-assured and have a high tolerance for ambiguity and shifting priorities in a fast-paced environment

What you bring to VillageMD:

  • A minimum of three years of coordinator or executive administrative support experience including heavy candidate scheduling, interview and travel coordination
  • Excellent ability to relate to both candidates and employees focusing on personal interests and technical experience and capabilities
  • Excitement and passion for technology and being part of a close-knit, entrepreneurial team
  • An aptitude for analyzing data and preparing executive-facing reports in support of advancing talent initiatives with the business
  • Experience in an early stage or growth technology company preferred
  • Extreme flexibility and the desire to be a key contributor to an energetic and passionate team
  • A low ego and humility; an ability to gain trust through effective communication and doing what you say you will do
  • Previous experience with Greenhouse or similar ATS preferred
  • Bachelor’s Degree required

At VillageMD, we see diversity and inclusion as a source of strength in transforming healthcare. We believe building trust and innovation are best achieved through diverse perspectives. To us, acceptance and respect are rooted in an understanding that people do not experience things in the same way, including our healthcare system. Individuals seeking employment at VillageMD are considered without regard to race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • ReactLibraries
    • FlaskFrameworks
    • Node.jsFrameworks
    • Microsoft SQL ServerDatabases
    • Neo4jDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • TeradataDatabases


We are in the heart of downtown Chicago - accessible to all trains and plenty of food/drink options nearby!

An Insider's view of VillageMD

What's the biggest problem your team is solving?

Aggregating disparate data into one consumable interface is difficult. We constantly think about how to solve it faster and better while keeping it flexible and scalable.


Principal Software Engineer

What makes someone successful on your team?

It’s an individual’s willingness to get into the details, fully understand the current health care delivery , and think critically about the problems that face primary care providers today, that will make them successful at VillageMD.


Director, Product Development

What’s the vibe like in the office?

The office vibe is centered on holding our work to high standards while maintaining an environment focused on fun and . My coworkers and I will often be working on completely unrelated projects, but when we hit a roadblock we step back and ask each other for feedback and help. That’s usually when we find the best solution to .


Healthcare Informatics Analyst

What are VillageMD Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
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