Human Resources & Recruiting Coordinator Intern

Vail Systems has an internship opportunity for students currently enrolled in Bachelor's or Master's degree programs in Human Resources, Industrial & Organizational Psychology, Business Administration or related fields starting in January, 2020. We're looking for a detail-oriented student that is passionate about recruiting to help grow Vail's highly-technical, engineering employee population. Although recruiting will be the main focus of the internship, there will be plenty of opportunities to help out and get exposure to the many diverse aspects of Human Resources. This internship will primarily be based out of our office in Chicago, but occasional travel to our office in Deerfield may be required.

Primary responsibilities include:

• Assisting the lead recruiter with the administrative tasks involved in the full recruiting Lifecyle including:
  
  • Posting jobs and moving candidates through the recruiting workflow in our applicant tracking system (ATS) Jobvite
  • Sourcing passive candidates on various job sites like LinkedIn and Stack Overflow
  • Screening resumes in database for best-fit candidates
  • Conducting candidate outreach via phone and email (sometimes cold calling)
  • Developing relationships with colleges
  • Coordinating recruiting event logistics (career fairs, tech talks, etc.)
  • Completing onboarding paperwork for employee files ensuring legal requirements are met
  • Maintaining seating and organizational charts
• Scheduling various interview types including:
  
  • Initial phone screens for the lead recruiter (eventually conduct these yourself)
  • Follow-up phone interviews for the hiring managers
  • Technical assessments using various platforms including CoderPad and Microsoft Teams
  • In-person interviews at various locations
  • Remote video interviews
  • Debriefs with interview teams to determine next steps
  • New-hire check-ins after first 45 days of employment
  • Exit interviews

Other opportunities include:

• ­Employee Relations
  
  • Assist employees with their day-to-day requests
  • Communicate company policies
  • Build relationships with management
  • Plan events for employee engagement and recognition
  • Provide feedback
• Project Management
  
  • Coordinate various Human Resources initiatives for organizational development, performance management, recognition/rewards, training/education, standardized procedure development and documentation
• Benefits
  
  • Assist in answering questions regarding insurance, 401(k), PTO, payroll etc.
• Compensation
  
  • Track and analyze salary and bonus data to determine appropriate compensation for employees and new-hires
• Branding
  
  • Create content for the company website, blogs, career fair materials, employee communications and social media

To be considered for this position you must:

• Currently be pursuing a Bachelor's or Master's degree in Human Resources, Industrial & Organizational Psychology, Business Administration or another related field

Other qualifications include:

• Excellent verbal communication, both in-person and over-the-phone
• Excellent written communication skills
• Extremely detail-oriented
• Ability to multi-task and remain organized in a fast-paced environment
• Ability to work independently with limited supervision (follow-through skills)
• Strong computer skills including Microsoft Office Suite (Outlook, Word, Excel and PowerPoint)
• Experience using an applicant tracking system (Jobvite)
• Interest in technology, software, telecommunications/telephony

Vail Systems Company Profile

The human voice is capable of conveying nuances and meaning that just can't be expressed through clicks and text messages. And for that reason, voice interactions have always had a special power to shape your perception and experiences. At Vail, we believe in the unique power of voice interactions to create more expressive, more intimate, and more efficient interpersonal interactions. Our experts work with Fortune 500 companies to help them serve their customers more efficiently and effectively through the use of various voice technologies. From basic network services, to state-of-the-art IP telephony, to cutting edge real-time analytics, Vail technology makes millions of voice interactions better every day.