Who We Are
The Options Clearing Corporation (OCC) is the world's largest equity derivatives clearing organization. Founded in 1973, OCC is dedicated to promoting stability and market integrity by delivering clearing and settlement services for options, futures and securities lending transactions. As a Systemically Important Financial Market Utility (SIFMU), OCC operates under the jurisdiction of the U.S. Securities and Exchange Commission (SEC), the U.S. Commodity Futures Trading Commission (CFTC), and the Board of Governors of the Federal Reserve System. OCC has more than 100 clearing members and provides central counterparty (CCP) clearing and settlement services to 19 exchanges and trading platforms. More information about OCC is available at www.theocc.com.
What We Offer
A highly collaborative and supportive environment developed to encourage work-life balance and employee wellness. Some of these components include:
A hybrid work environment, up to 3 days per week of remote work
Tuition Reimbursement to support your continued education
Student Loan Repayment Assistance
Technology Stipend allowing you to use the device of your choice to connect to our network while working remotely
Generous PTO and Parental leave
Competitive health benefits including medical, dental and vision
What You’ll Do
The Legal Assistant and Contracts Administrator provides administrative support for a wide variety of functions within the Legal Department and supports the transactional team by developing and managing the contracts review process, evaluating company contracts, and administering the contracts program within the company.. The administrative support includes preparation of correspondence, memoranda and emails. In addition, filing documents electronically and in hard copy in the Department’s Team Drive and providing administrative support for special projects is also required.
A successful candidate will demonstrate a strong attention to detail along with the ability to discover potential risks for the company. Additionally, a successful candidate will need to ensure all deadlines within the company’s contract are met.
Primary Duties and Responsibilities:
To perform this job successfully, an individual must be able to perform each primary duty satisfactorily.
Prepare correspondence and memoranda including drafting documents and proofing materials for the Legal department.
Assist in the maintenance of the department's records management program and be the primary manager for all records related to contracts and authorizations made in accordance with company policies.
Assist in the maintenance of the contract administration program including managing the contracts review process, preparing contracts and proofing documents, and proactively maintaining the department agreement tracker and company executed contracts. This includes managing the expiration dates within contracts and other terms of company agreements including the company’s valuable material agreements related to its technology and regulatory obligations.
Prepare contract briefs and revision summarizing contractual requirements and budgets and prepare and disseminate information to employees regarding contract status.
Process Legal department invoices and assist with Legal department budget.
Provide back-up assistance for other administrative staff including for examination management and Board of Directors support.
Perform other duties as assigned.
The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.
Excellent customer service skills.
Ability to quickly service and administer multiple projects in response to changing priorities.
Self-motivated with ability to manage assignments with little to no supervision.
Excellent proof reading and formatting skills.
Excellent listening skills.
Able to learn, understand and utilize new Legal and Office software programs and technologies.
Knowledge of administrative and clerical procedures.
Experience with Microsoft Office systems, Adobe, Oracle, and ServiceNow.
Education and/or Experience:
5 or more years of experience supporting senior executives.
Experience working within a legal department preferred.
Certificates or Licenses: