McDonald's Global Technology
McDonald's feeds and fosters communities in more than 100 countries worldwide.
Chicago, IL
Hybrid

Legal Administrative Assistant

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Job Description

 

Position Purpose

 

Under limited direction, anticipates and executes administrative deliverables of department.  Performs advanced administrative functions that support the needs of internal and external customers.

 

 

 

Principal Accountabilities

 

In addition to following McDonald’s policies and procedures, principal accountabilities include, but are not limited to:

 

 

 

Provide full suite of administrative support to Corporate VP – IDLBFC, including but not limited to:

 

·Travel arrangements – flight, accommodation, land transport, meeting agenda, travel itinerary, visas

 

·Calendar and address book management

 

·Prepare expense reports

 

·Vet all expense reports that require VP’s approval

 

·Communications – assist to distribute emails/information to relevant stakeholders as and when required

 

·Prepare meeting materials/folders as and when required

 

Provide administrative support to Directors/Senior Directors:

 

·Arrange for local and overseas airport transfers

 

Meeting Coordination:

 

·Schedule regular team virtual meetings among team members located in multiple locations and time zones

 

·Prepare meeting agenda and distribute agenda prior to meetings

 

·Attend and facilitate virtual team meetings

 

·Full administrative support for face-to-face team meetings – venue, attendance, agenda, materials, meals, technology and other logistical matters

 

Team Budget/Financials:

 

·Process invoices for payment

 

·Verify expenses claimed on vendor invoices against receipts

 

·Track spend on team budget, and external legal spend charged to projects and markets

 

·Track and report on savings

 

·Reconcile actuals on a regular basis, in particular the areas of external legal fees, travel and mobile/conference call charges

 

·Following directions of VP and in consultation with team members, assist with year-end accruals, budget projections and reviews

 

·Follow up closely with vendors on accurate and timely billing

 

·Be familiar with invoicing/payment system and budgeting online tool

 

Compliance Screening – assist in providing information to Global Compliance for compliance screenings

 

 

 

Reports – collate and coordinate completion of various periodic reports:

 

·Monthly legal report

 

·Quarterly Litigation Due Diligence and Sub-certifications

 

Systems and technology:

 

·Act as the SME and knowledge source to the team for various systems and new programs deployed, such as Skype for Business, online expense/invoice tool, online travel booking tool, Sharepoint, conferencing tools, etc.

 

Other general administrative duties:

 

·Maintain team calendar

 

·Order office supplies via receptionist as and when needed

 

·Distribution of mail and meal vouchers

 

·Maintain and update department organizational chart and contact lists

 

Responsibilities

 

   Critical Global Competencies:

 

 

 

·Able to work and communicate effectively with professional-level individuals based in different locations and time zones.

 

·Able to balance conflicting priorities.

 

·Uses technology appropriately.

 

·Understands team's goals, contributes to the team's success by being an active participant and promotes a shared responsibility for achieving results.

 

·Assists the team in identifying opportunities to improve communication within and outside the group.

 

·Participates in the training of new employees within the department.

 

·Leads the team in the use of and application of software programs such as Word, Excel, PowerPoint, Team Connect, Virtual Premise etc.

 

 

 

Critical Legal Competencies:

 

 

 

·Demonstrates professional integrity. Exercises good judgment in handling sensitive information.

 

·Maintains knowledge of appropriate software packages.

 

·Communicates information effectively in a clear and concise manner.

 

 

 

Reporting:

 

 

 

·This position will report to the Corporate VP - IDLFBC

 

Minimum Requirements

 

Minimum Requirements:

 

 

 

Please Note:  For this role, we will not be able to offer relocation assistance or immigration sponsorship

 

·High School or equivalent experience required, including typing and other business related courses.

 

·Minimum of five years prior administrative experience required (legal experience and project management experience a plus).

 

·Proven ability managing a busy calendar.

 

·Experience coordinating travel.

 

 

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What are McDonald's Global Technology Perks + Benefits

McDonald's Global Technology Benefits Overview

McDonald's benefits and compensation program is designed to attract, retain, and engage talented people who will deliver strong performance, and help McDonald's achieve our business goals and objectives.

Our team members enjoy:
- Vacation days, personal time and holidays
- Medical, dental and vision coverage, plus other insurance options
- Annual and long-term incentive programs
- Summer hours
- Sabbatical program
- 401K program with company match

Culture
Volunteer in local community
Partners with nonprofits
OKR operational model
Open office floor plan
Flexible work schedule
McDonald's provides employees with a flexible work schedule that includes Summer hours, Core hours, Compressed week, Flexible start and end times.
Remote work program
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Diversity manifesto
Diversity employee resource groups
We believe in a seismic and bold value proposition where every individual feels their culture, identity, and experiences are valued and respected in our 10 Employee Business Networks.
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Disability insurance
McDonald's provides both short and long term disability benefits at no cost to you.
Dental insurance
McDonald’s Dental Plans allows you to see the dentist of your choice and provides coverage for preventive, basic, major and orthodontic care at 100%.
Vision insurance
McDonald's Vision Plan provides eye exam coverage and benefits that reduce your costs for prescription eyewear, contact lenses and laser vision correction.
Health insurance
McDonald’s offers medical plan options to help pay for the cost of health care when you need it. During enrollment, you can sign up for the insurance and pick which plan is best for you.
Life insurance
McDonald’s automatically gives you basic life, dependent life, accidental death and dismemberment (AD&D) and Business Travel Accident Insurance (BTA) at no cost to you.
Pet insurance
Financial & Retirement
401(K)
401(K) matching
Once you’re eligible for the company match, McDonald’s will match your contributions with $1 for each $1 you contribute up to a maximum of 6% of your annual pay, up to IRS limits.
Company equity
Performance bonus
Charitable contribution matching
McDonald’s Matching Gifts Program encourages employee support of not-for-profit organizations. Under this program, McDonald’s gives $1 for every $1 you contribute, up to $5,000 a year.
Child Care & Parental Leave Benefits
Childcare benefits
McDonald’s has agreements for employee child care discounts to help you with the cost of child care while you work.
Generous parental leave
McDonald’s provides four types of Parental Leave, and you may be eligible for one or more of the types of leave listed: Paid Parental Leave, Maternity Leave, Adoption Leave, Unpaid Parental Leave.
Family medical leave
The Family and Medical Leave Act (FMLA) and certain state laws allow you to take unpaid leave to care for yourself and your qualified family members, as long as you are eligible.
Adoption Assistance
McDonald’s Adoption Assistance Program helps with the costs of adopting a child. The child must be under age 18 and not related to you by blood or marriage.
Vacation & Time Off Benefits
Generous PTO
McDonald's employees receive between 15 and 25 days per year of paid time off based on years of service.
Sabbatical
Eligible employees get 40 days of paid sabbatical after their first 10 years of working at McDonald's
Paid holidays
Paid sick days
McDonald's employees receive 100 hours per year of paid sick leave.
Office Perks
Commuter benefits
Company-sponsored happy hours
Happy hours are hosted on Thursdays in the summer, and twice a month on Thursdays during the remainder of the year.
Onsite office parking
McDonald's offers employees paid on-site garage parking.
Onsite gym
We have an 8000 square foot gym on our 9th floor with best-in-class equipment, classes, personal training, and magnificent views of the city!
Professional Development Benefits
Job training & conferences
Tuition reimbursement
Promote from within
Continuing education stipend
Paid industry certifications

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