Paralegal - Contract Specialist

| Chicago
At Relativity, we make software to help users organize data, discover the truth, and act on it. Our e-discovery platform is used by more than 13,000 organizations around the world to manage large volumes of data and quickly identify key issues during litigation, internal investigations, and compliance projects.
Here you can own your career in a community of values-driven people who help our customers around the world solve complex data challenges. If this sounds like the place for you, check out the details of this position below.
The Paralegal - Contract Specialist, works under steady direction of the Manager, Paralegal Services, and other senior team members.
Primary Objective: handle the Legal group’s responsibilities for procurement transactions and contract administration.
Secondary Objective: handle the Legal group’s responsibilities for: (i) procurement-related security certification compliance work, and (ii) export control license compliance work.
Third Objective: provide support to the Manager of Paralegal Services or other senior members of the Legal Group on other transactions and special projects.
Role Responsibilities:
Under steady direction of the Manager, Paralegal Services:
PROCUREMENT TRANSACTIONS AND CONTRACT ADMINISTRATION:
Be a hero to every department by handling and administering our procurement contracts:
- Efficiently review, revise, or prepare a variety of procurement agreements on vendors’ forms and/or our forms, and provide focused, value-adding, comments on key issues.
- Administer our internal approval workflow system, respond to questions, and log key details of signed contracts into our contract administration data base (a custom module in Salesforce).
- Related tasks include checking vendor legal names and states, engaging in internal and vendor communications, and negotiations on key points as needed. Confer with our CFO as appropriate.
- Procurement transactions may include in-bound enterprise master agreements and SAAS software contracts, equipment and supply contracts and purchase orders, consulting and professional services contracts.
COMPLIANCE ADMINISTRATION:
Help keep us out of trouble by handling or supporting the Manager of Paralegal Services’ responsibilities for:
· Procurement-related GDPR privacy and ISO and SOC 2 security compliance administrative work.
· Export control license compliance work, which focuses on encryption and decryption programs included in our software (ECCN numbers).
OTHER TRANSACTIONS AND SPECIAL PROJECTS:
 - Be a pinch hitter to help out as time permits and needs arise in supporting the Manager of Paralegal Services or other senior members of the Legal Group on sales or other transactions and special projects or programs.

Minimum Qualifications:

  • BA/BS Degree in a related discipline
  • Three years or more years of high quality relevant experience.
  • Strong organizational skills and attention to detail.
  • Intelligence, flexibility, creativity, diligence, responsiveness, and strong communications skills.
  • Reasonable exposure to computer and software technology concepts.
  • Good experience drafting, revising and reviewing in-bound enterprise master agreements and SAAS software contracts, equipment and supply contracts and purchase orders, consulting and professional services contracts.
  • Good experience with contract approval tracking system, and administering a contract data base.
  • Strong oral presentation and written skills.
  • Strong ability to manage priorities effectively, making good decisions based on priorities and objectives
  • Strong organizational skills and attention to detail.
  • Intelligence, flexibility, creativity, diligence, and responsiveness.

Preferred Qualifications

  • Five years or more of high quality relevant experience.
  • Strong organizational skills and attention to detail.
  • Intelligence, flexibility, creativity, diligence, responsiveness, and strong communications skills.
  • Strong experience drafting, revising and reviewing in-bound enterprise master agreements and SAAS software contracts, equipment and supply contracts and purchase orders, consulting and professional services contracts.
  • Strong experience with contract approval tracking system, and administering a contract data base.
  • Background in information technology or procuring information technology
  • Reasonable exposure to computer and software technology concepts.
  • Undergraduate degree in business, computer engineering, or science from a well-regarded institution. 
  • Paralegal degree or certificate.
  • Proficient in Microsoft Outlook, Word and Excel.

Relativity has over 160,000 users in 40+ countries from organizations including the U.S. Department of Justice, more than 70 Fortune 100 companies, and all of the Am Law 200. Relativity's cloud solution, RelativityOne, offers all the functionality of Relativity in a secure and comprehensive SaaS product. Our company has also been named one of Chicago's Top Workplaces by the Chicago Tribune for seven consecutive years. If you’re ready to grow with us, we’d love to hear from you. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.

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Technology we use

  • Engineering
    • .NETLanguages
    • C#Languages
    • JavaLanguages
    • ScalaLanguages
    • AzureLanguages
    • ChefLanguages
    • PowershellLanguages
    • JenkinsLanguages
    • Node.jsFrameworks
    • MySQLDatabases

Location

We’re a community of passionate, life-long learners tackling challenging problems. We care about each other and about our community.
231 South LaSalle Street, Chicago, IL 60604

Insider's spotlight

What’s the vibe like in the office?

"We always have our team members in mind. We treat each other like internal customers, going above and beyond when delivering on any request. These gestures of thanks show our genuine appreciation for one another."

Jessie

Finance

How do you collaborate with other teams in the company?

"Our colleagues and customers are intelligent—we can learn from them by asking questions and digging a little deeper into the 'how and why' of our software and industry, as everyone brings something different to the table."

Danielle

Certification Team

What makes someone successful on your team?

"Being great at your job means attacking the tough problems in technology and our industry with enthusiasm, and getting satisfaction from making life better for our customers."

Dan

Product Development

What are Relativity Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Vacation & Time Off Benefits
Generous PTO
Everyone starts with 18 days of PTO, plus 11 paid holidays every year.
Paid Holidays
Perks & Discounts
Casual Dress
Stocked Kitchen
Happy Hours
Recreational Clubs
RelWOW (Relativity Women of the Workplace), Several Intermural Sports Teams (kickball, softball, volleyball, etc.), Vertikal (climbing group), and many more!
Professional Development Benefits
Job Training & Conferences
All full-time employees (non-contract) receive $3,000/year to pursue professional development opportunities.

Additional Perks + Benefits

Life and disability benefits. 18 days of paid time off and 11 paid holidays every year.

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