SMS Assist
Chicago, IL
Remote

Communications and Experience Coordinator at SMS Assist

| Chicago
Sorry, this job was removed at 2:35 p.m. (CST) on Monday, October 26, 2020
Find out who's hiring in Chicago.
See all Marketing jobs in Chicago

SMS Assist Summary

At SMS Assist, we’re not just in the business of fixing properties—we’re fixing an entire industry. Typically, facilities maintenance is tough work—both in the nature of the job (plumbing, HVAC, snow removal) and the lack of clarity throughout the experience. We decided a better way wasn’t only possible, but essential. Through our award-winning technology platform, built and powered by SMSers, we connect local contractors to our customers and help manage an experience that surpasses expectations. 

 

Recognized on Forbes’ Cloud 100 list, Deloitte’s Technology Fast 500, Chicago Crain’s Top Tech Employers, and more, SMS Assist manages more than 186,000 properties where people live and work. Our customers’ livelihoods are in our hands—think a restaurant manager whose only fryer goes down on a busy Friday night or a family in Florida without power after a hurricane. We work across the industries that make up your community, including retail, food service, banking, residential, and more, and we help them find the right provider in our network (we call them Affiliates) in more than 45 trades. 

 

We’re innovators, disruptors, and out-of-the-box thinkers. We set each other up for success in the office and for the perfect spike on the volleyball court during an intramural game. We’re community volunteers, karaoke partners, and lifelong friends. We’re passionate about the people we serve, and we give our all because we care. We want to make every property better, and we want your help to make it happen.

Job Summary

As a member of the Communications and Experience Team, you will join our mission of enhancing the overall SMS Assist experience, both inside and out. We believe in creating an environment that SMSers can be proud of—programming that is useful and interesting, communications that are clear and consistent, and purposeful initiatives that are based on the needs of colleagues. We’re all passionate about fostering an incredible culture for every level and location. So, what are you waiting for? Let’s get to work!

The communications and experience coordinator will be responsible for having a full understanding of the ins and outs of our company. From upcoming events to new customers, you are driven by always knowing the latest SMS Assist news and how it relates to our internal audiences. You are enthusiastic about creating incredible experiences for our employees and are a brand steward externally. You are a collaborative internal partner across the organization and report to the director of communications and experience.

 

Responsibilities

  • Manage all content on the company intranet including creation and management of a content calendar, creating new pages, and sourcing imagery.

  • Diligently track and report on company communication channels including email, intranet, and messaging, and develop and present innovative solutions to promote engagement.

  • Serve as the project manager for the team to help ensure all employee events and communications surpass expectations. 

  • Track KPIs and conduct surveys for all internal events and communications and report detailed findings and suggestions for the team to help us constantly improve. 

  • Assist in coordinating a range of inclusive, best-in-class events and communications that help reinforce SMS Assist’s purpose, vision, values, and purpose. 

  • Collect qualitative employee feedback through focus groups and other channels to produce actionable takeaways for internal teams and leadership. 

  • Help identify potential event or engagement initiatives to help drive employee satisfaction and retention.

  • Champion a positive experience for all SMSers regardless of level, background, or role.

 

Professional Skills

These are the professional skills we would expect from an individual fully established in this role.
 

  • Analysis – Advanced

  • Problem Solving – Advanced

  • Organizational Knowledge – Advanced

  • Verbal Communication – Advanced

  • Written Communication – Advanced

  • Teamwork – Advanced

  • Prioritization – Advanced

  • Relationships – Proficient

 

Role Specific Skills

  • Highly organized with the ability to manage concurrent events and deadlines

  • Strong knowledge of data collection, analysis, and survey tools

  • Experience with SharePoint, Microsoft Teams, and HubSpot would be ideal

  • Proven presentation skills with the ability to adhere to brand standards design principles

  • Ability to develop project timelines and manage deadlines or changes as needed to stay on schedule

  • Experience with swiftly interpreting feedback or concepts and executing accordingly

  • A self-starter who is highly motivated with the ability to solve problems autonomously

 

Qualifications

 

    Minimum Qualifications

  • Bachelor’s degree in area of related study

  • 2-3 years in project management, marketing/communications, journalism, or human resources field

  • Strong interpersonal skills, high energy, and positive attitude

  • Background in analytics and reporting

  • Advanced proficiencies in Microsoft Word, Excel, PowerPoint, and Outlook required

  • Traits such as attention to detail and ability to work under pressure are essential

 

    Preferred Qualifications

  • Background in web design

  • Strong writing skills

  • System experience: HubSpot, WordPress, SharePoint

  • PMP certification is a plus

See More
Apply now
By clicking continue you agree to Built In’s Privacy Policy and Terms of Use.

Where we are

875 North Michigan Avenue , Chicago, IL 60611

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • AsanaManagement
    • JIRAManagement
    • HubSpotCRM
    • SalesforceCRM
Previous
Next

What are SMS Assist Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Someone's primary function is managing the company’s diversity and inclusion initiatives
Diversity Employee Resource Groups
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
SMS Assist's team fitness initiatives include In-office yoga, in-office fitness classes, and sponsored race teams.
Mental Health Benefits
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Remote Work Program
Family Medical Leave
Company sponsored family events
Acme co. sponsors family oriented events Annually.
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Our game room includes Ping Pong, Pool Table.
Happy Hours
Happy hours are hosted At team's discretion.
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Time allotted for learning
Paid industry certifications

Additional Perks + Benefits

Competitive Salary. Flexible Spending Plans. Prescription Drug Program. Free Fitness Center membership.

Jobs at SMS Assist
22

All Jobs
All Jobs
Finance
Data + Analytics
Design + UX
Dev + Engineer
HR + Recruiting
Legal
Operations
Product
Project Mgmt
Sales
Tap to close

Account Representative - 10:00 AM - 7:00 PM CST

SMS Assist
Chicago
5 days ago
+48
The Account Representative is responsible for the day to day delivery of facilities services to a number of major client sites within a geographic territory. This role plays an integral part in client account management, operational support, and financial success for the assigned client base. This role also works closely with multiple internal and external stakeholders to address daily client challenges, while identifying and executing opportunities to make meaningful improvements to client operations. The role is based at our corporate headquarters with travel to client sites as needed.

VP of Sales Management

SMS Assist
Chicago
5 days ago
+48
The Vice President of Sales, Management provides strategic leadership, expertise, and sets the tone for Sales success and business growth, professional behavior, continuous improvement and values in the Sales team. They ensure alignment to the strategic direction of the business in a complex, ever changing environment. They manage the internal sales teams to ensure continuous activity, productivity, predictability, and compliance while maintaining a culture of high integrity and accountability. They maintain effective and collaborative relationships internally across SMS departments, adding value and knowledge to discussions. Leading and motivating the Sales Teams to deliver target growth, expand the client base and driving high operational output and performance they ensure delivery of the bookings plan as agreed with Senior Leaders and the Board. This individual will serve as a point of contact for executive leaders and influencers at our key customer targets while leading complex and innovative strategic sales initiatives that add value for our customers and SMS.

Software Developer II - Mandarin Preferred

SMS Assist
Chicago
5 days ago
+48
The Software Developer supports the Product and Technology Department by managing day to day activities within the organization's software development function. The Software Developer reports to senior team members and is part of an agile development team building and working on enterprise grade software. Software Developer is involved in all areas of development from design to development to testing.

Senior Software Developer I - Mandarin Preferred

SMS Assist
Chicago
5 days ago
+48
The Senior Software Developer supports the Product and Technology Department by managing day to day activities within the organization's software development function. Senior Software Developer is part of an agile development team building and working on enterprise grade software. Senior Software Developer is involved in all areas of development from design to development to testing. They lead a small team of Software Developers.

Billing Representative

SMS Assist
Chicago
5 days ago
+48
Review invoices for pricing, margins, rates, and fund allocation accuracy prior to submission. Review invoice discrepancies per standard procedures; resolves or escalates discrepancies for further review. Submit billing invoices through the company custom software system. Provide backup support by receiving and resolving vendor calls regarding services and billing expectations. Contact vendors to obtain appropriate documentation and adjustments on previously rejected invoices. Contribute to team efforts by accomplishing specialized billing tasks with efficient and accurate results. Foster a positive team environment. Ensure confidentiality of internal and external data. Perform ad-hoc projects and other duties as assigned.

Manager of Learning Experience Design

SMS Assist
Chicago
6 days ago
+48
The Manager of Learning Experience Design (LX) is responsible for the effective performance of the Learning Experience (LX) Design service within SMS Assist, including the definition of learning standards, processes, and tools, liaising with departments to ensure learning needs are analyzed and met, and providing leadership to the LX team. The LX Manager helps define, build, and support the organization’s learning and development strategy.

Service Delivery Manager

SMS Assist
Chicago
6 days ago
+48
The Service Delivery Manager is responsible for driving profitable business results and operational excellence by creating and developing relationships with clients and delivering service that exceeds expectations. Their main focus is to act as a voice of the client to internal stakeholders, as well as driving a two-way relationship back to the client. This role serves as a key client contact and works with Sales, Operations, Legal and Technology to deliver an excellent client experience.

Senior DevOps Engineer II

SMS Assist
Chicago
1 week ago
+48
The Senior DevOps Engineer II supports the Product and Technology Department by developing and building IT solutions, installing and configuring solutions, and implementing reusable components. They will also translate technical requirements, assist with all stages of test data, develop interface stubs and simulators, and perform script maintenance and updates. This candidate must have experience in designing and implementing cloud solutions in Azure or AWS public cloud. 

Account Representative (Nights)

SMS Assist
Chicago
1 week ago
+48
The Account Representative is responsible for the day to day delivery of facilities services to a number of major client sites within a geographic territory. This role plays an integral part in client account management, operational support, and financial success for the assigned client base. This role also works closely with multiple internal and external stakeholders to address daily client challenges, while identifying and executing opportunities to make meaningful improvements to client operations. The role is based at our corporate headquarters with travel to client sites as needed.

Inside Sales Representative

SMS Assist
Chicago
1 week ago
+48
The Inside Sales Representative is responsible for sourcing prospective clients and creating interest of how SMS Assist services can benefit their organization. This position is an enterprise role working with sales, marketing, clients and prospective clients to build a sales pipeline. The position reports to the Manager of Inside Sales and Lead Generation and will serve as a support role for all Vice Presidents of Sales.

Sales Strategy and Operations Analyst-1

SMS Assist
Chicago
1 week ago
+48
The Sales Strategy and Operations Analyst supports all sales strategy, operations, and pricing execution for the department. This role is responsible for activities such as: implementation of account segmentation, sales coverage models, sales capacity, compensation models, and overall performance analytics. This role assists in defining market competitive pricing strategies / tactics that maximize value proposition and ensure appropriate margin requirements are met across all client segments and product areas. The Sales Analyst works closely with a number of internal departments such as Sales, Affiliates, Operations, Product and Finance.

Senior Software Developer I - Mandarin Preferred

SMS Assist
Chicago
1 week ago
+48
The Senior Software Developer supports the Product and Technology Department by managing day to day activities within the organization's software development function. Senior Software Developer is part of an agile development team building and working on enterprise grade software. Senior Software Developer is involved in all areas of development from design to development to testing. They lead a small team of Software Developers.

Asset Manager

SMS Assist
Chicago
1 week ago
+48
The Asset Manager is responsible for developing and managing SMS Assist asset management programs, implementing technology and strategic relationships to reduce expenses, improving product quality and accessibility. Specifically, they are tasked with developing standard performance metrics and reporting to provide local leadership with the visibility necessary to evaluate and drive improvement in the asset retention and protection, and structure cost effective programs with suppliers that meet local and remote operational demands and drive product quality and consistency.

Talent Development Manager

SMS Assist
Chicago
1 week ago
+48
This position is responsible for managing the strategy and implementation of processes and programs within the areas of performance management, talent management, development, and culture. This role will partner closely with HR Business Partners, Training, and business leaders to identify learning needs and define key programs that directly support business objectives and goals. This position will build our talent management strategy.

Sales Director - Residential

SMS Assist
Chicago
1 week ago
+48
Deliver Revenue: Responsible for selling services and solutions into the C-Suite of target REITs, institutional investors and property managers across various real estate assets classes with a focus on residential. Maintain Customer Relationships: Maintain a thorough understanding of the customer’s structure and leadership, with the ability to influence key decision makers.  Identify and deliver on any opportunities to increase SMS Assist’s suite of offerings to existing customers. Keep Current on Industry/Customer Data: Maintain up-to-date, detailed customer knowledge and industry data. Read and research all relevant trade and industry materials, publications, news, etc.  Serve as an active member of groups and associations related to the industry and relevant customers.  Must be a ‘student’ of the residential real estate sector, the “proptech” sector and other related sectors. Ensure confidentiality of internal and external data. Perform ad-hoc projects and other duties as assigned. Expected Travel Time: 25-50% of the time typically on 1-3 day trips.

Vendor Recruiter Lead

SMS Assist
Chicago
2 weeks ago
+48
Lead the team of Vendor Recruiters to meet all targets by both removing barriers and building creative new vendor recruiting tactics and supporting growth strategies of the business. Establish a program plan and targets to proactively address all vendor needs of the business. Build new vendor networks in markets where new business is anticipated. Ownership of monitoring and driving program metrics, including status reporting to leadership and key stakeholders. Ensure new vendors are aware of performance expectations and equipped to successfully perform services. Develop a plan for oversight and coaching to affiliates during initial work orders.

Sales Director

SMS Assist
Chicago
2 weeks ago
+48
Deliver Revenue: Responsible for selling the full outsourced solution into the C-Suite or an “a la carte” single line of business to operations/procurement.  Maintain Customer Relationships: Maintain a thorough understanding of the customer’s structure and leadership, with the ability to influence key decision makers.  Identify and deliver on any opportunities to increase SMS Assist’s suite of offerings to existing customers. Keep Current on Industry/Customer Data: Maintain up-to-date, detailed customer knowledge and industry data. Read and research all relevant trade and industry materials, publications, news, etc.  Serve as an active member of groups and associations related to the industry and relevant customers.  Must be a ‘student’ of the residential market and other related industries. 

Attorney - Contract Manager

SMS Assist
Chicago
2 weeks ago
+48
The Attorney, Contract Manager role supports the business by reviewing, managing, and negotiating commercial agreements as part of the Legal Department. This includes negotiating agreements directly with suppliers, working with senior attorneys on more complex agreements, ensuring efficient management of the contracting process, and accurately documenting each contract. The role will require diligence, teamwork, and strong project management skills to advance multiple projects to completion and work seamlessly across all business units to ensure quick turnaround of agreements.

Director of FP&A

SMS Assist
Chicago
2 weeks ago
+48
The Director of FP&A (Financial Planning & Analysis) is responsible for driving profitable business results and operational excellence by leading the financial support to SMS’ business units and providing in depth financial performance and operating metrics. This individual will maintain relationships internally within SMS operations, affiliate teams, and management. 

Senior Business Analyst

SMS Assist
Chicago
2 weeks ago
+48
The Senior Business Analyst is responsible for supporting operations by providing meaningful and actionable analytics. This role is assigned to a specific division and is responsible for driving operational and financial improvement. The role also partners with divisional leadership and additional departments to define and review analytics aimed at process improvement and efficiency.

Product Manager I

SMS Assist
Chicago
3 weeks ago
The Product Manager I is responsible for executing SMS Assist’s product strategy for a business area that helps secure the company’s role as the industry’s path of least resistance for multi-site property maintenance. This role is responsible for collaborating with a cross-functional team of engineers, designers and business stakeholders to prioritize and create innovative operational experiences that enable SMS Assist, their partners and their customers to drive quantifiable performance and efficiency improvements their property management operations. This role will leverage operations knowledge and metrics in all areas of the business to accomplish these goals.  The Product Manager will also contribute to SMS Assist’s Corporate and Product Strategy and ensure continued alignment between their product roadmap and the company’s business objectives.

Product Manager II

SMS Assist
Chicago
3 weeks ago
The Product Manager II leads and collaborates with various local and overseas teams and stakeholders to deliver value to customers, affiliates and internal users through delivery of well-defined, appropriately-prioritized and human-centric product solutions.