Marketing Project Manager
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We’re looking for an experienced Project Manager to join our fast-growing Paylocity marketing department based in Schaumburg, IL. You’ll be responsible for project managing the roll-out of exciting new initiatives and cross-functional campaigns. This role will play a critical part in laying the foundation of processes and infrastructure for a fast-growing team. You must exhibit strong capabilities in large-scale project management, driving process and efficiency and a data-driven approach to project management. The Project Manager reports to the Senior Manager, Marketing Operations & Technology.
What You’ll Do:
- Coordinate and collaborate with Marketing team members to plan and execute complex and large scale initiatives and projects; develop and manage all project aspects from inception to completion, including detailed project plans, resourcing, change control process, risks/issues/decisions, etc.
- Facilitates the definition of project scope, goals and deliverables for specific projects, as assigned; clearly defines requirements and develops targets accordingly.
- Work cross-functionally within the Marketing and throughout the organization to establish and document best practices, processes and change controls. Identify areas for improvement and develop plans to implement.
- Develops, tracks and maintains project plans and project deliverables. Maintains and updates centralized schedule and project database, communicates on project milestones and progress, distributes weekly project update report.
- Collaborate across all business units to control and manage incoming resource requests and routing materials through appropriate channels while aligning to budgets and project plans
- Advise and assist in the coordination and use of various internal and external technologies to optimize project and team efficiency.
- Coordinate cross-functional teams through meetings and progress measurement activity
- Regularly compiles relevant and up-to-date consolidated reports and other materials to update senior leaders and key stakeholders throughout the organization.
- Solicits customer feedback and benchmarks external best practices to identify opportunities for improvement.
- Identifies key metrics to help prioritize and monitor critical activities, ensuring consistent and effective tracking and reporting of progress.
- Leverages data to generate organization and people insights, which in turn influence areas of focus and strengthen decision-making
- Perform various administrative tasks as needed, including: logistics for meetings and workshops, room bookings, catering, and visitor registration.
Education & Experience:
- Bachelor’s degree and 5+ years of practical project management experience, or equivalent combination of education and experience
- Proficient in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel
- Proven track record managing complex projects and rolling out large scale programs; experience rolling out rebranding preferred
- Proven track record building processes from scratch in a rapidly evolving organization
- Experience in Marketing Operations preferred
- Experience with creative traffic management preferred
- PMP certification and/or Six Sigma certification a plus
- Proactive, self-motivated, and team-oriented
- Proven ability to use analytical data to measure performance, develop plans, and execute for performance improvement, in a rapidly evolving environment.
- Excellent analytical and program management skills
- Excellent communication, presentation, and interpersonal skills with an ability to inform, influence, convince, and persuade.
- Strong leadership skills – must be able to work confidently and effectively with multiple departments and levels within the company
- Strong technical aptitude to quickly learn new technologies/internal software systems and identify user applications
- Experience working in a fast-paced environment a strong asset
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