ADMINISTRATIVE ASSISTANT / EVENT COORDINATOR / RECEPTIONIST at CPI, the OpenFox Company

| West Suburbs
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Don’t let the title mislead you.  This is no ordinary assistant position.  The Administrative Assistant at CPI serves as the Director of First Impressions.  As the first point of contact with our visitors, suppliers, vendors, and callers, this position promotes our brand and customer experience from the front line.  With an equal focus on quality and customer service, you’ll ensure that all calls and people get where they’re supposed to go effectively.  And you’ll keep our office and projects in tip-top shape by providing outstanding support to our teams.   In addition to general administrative support, the Administrative Assistant helps with travel planning, event coordination, and benefits administration. This role requires strong organizational ability, attention to detail, confidentiality, and the ability to multitask. In addition, they must be able to demonstrate a professional and friendly demeanor when interfacing with customers, employees, and management.

Job Description/Responsibilities:

  • Own and manage the front desk, reception area, and common areas of the office.
  • Perform clerical functions such as answering phone calls, correspondence, receiving visitors, arranging meetings/conference rooms, organizing lunches for meetings.
  • Administer employee benefit plans ensuring accuracy, compliance, and confidentiality.
  • Provide extensive support in company-sponsored event execution, including obtaining venues, vendors, marketing materials, and interacting with venue staff members.
  • Coordinate and book travel arrangements and accommodations in multiple cities nationwide, often for several people at once.
  • Finalize itineraries and proactively communicate/confirm details with travelers.
  • Maintain administrative processes, including interacting with vendors, cleaning companies, and stocking office supplies.
  • Respond to information requests, promptly and with a positive attitude.
  • Complete special projects for other members of the management team as needed.
  • Maintain a Companywide calendar.
  • Coordinate and facilitate new employee onboarding.
  • Other duties as assigned.

Skills/Requirements:

Ideal candidates will have/be:

  • A passion and commitment to represent our Core Values
  • 5+ years of Administrative Assistant experience
  • Proven experience as an event coordinator
  • Experience making travel accommodations for others, including large groups traveling from multiple locations
  • Bachelor’s Degree preferred
  • A demonstrated superior level of customer services and care of all employees, vendors, and candidates
  • Superior communication skills, both written and verbal
  • Excellent organizational skills and attention to detail with flexibility and ability to meet deadline demands
  • Microsoft Office proficiency (Excel, Word)
  • G Suite experience a plus
  • Ability to handle confidential information with discretion
  • Action-oriented with a demonstrated high level of integrity and trust
  • Excellent vendor management skills
  • A calm and flexible approach to handling pressure and stress

Background Check

CPI has contracts with State, Federal, and Local Law Enforcement Agencies. As a result of this activity, CPI personnel comes into contact with what is classified as sensitive data, including Criminal History Records so each candidate must pass a background check.

Here is a handful of things we have to offer:

  • Competitive compensation and benefit programs
  • An engineering firm at heart. Founded and run by software engineers.
  • Family Run Company with family values. Dad started the company and the 3 sons are leading it into the future
  • Over thirty years in business, clients in 30 states, 81 employees all working at the same place. These numbers add up to a stable work environment where everyone knows your name and you can make an impact.
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Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PHPLanguages
    • PythonLanguages
    • SqlLanguages
    • xmlLanguages
    • xslLanguages
    • HTMLLanguages
    • HTML5Languages
    • CSSLanguages
    • TypescriptLanguages
    • SASS/SCSSLanguages
    • D3JSLibraries
    • jQueryLibraries
    • jQuery UILibraries
    • AngularJSFrameworks
    • CakePHPFrameworks
    • Ember.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • BootstrapFrameworks
    • NPMFrameworks
    • HibernateFrameworks
    • HBaseDatabases
    • Microsoft SQL ServerDatabases
    • OracleDatabases
    • PostgreSQLDatabases
    • SQLiteDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • InVisionDesign
    • PhotoshopDesign
    • SketchDesign
    • JIRAManagement
    • WordpressCMS
    • SalesforceCRM
    • SendGridEmail

Location

We are located in a brand new facility with easy access to Interstate 55 & Highway 53 surrounded by tons of great lunch, coffee, & Happy Hour spots.

An Insider's view of CPI, the OpenFox Company

What’s the vibe like in the office?

A happy environment with a great culture where I am continuously challenged as the company grows, yet I still enjoy a healthy work-life balance. It is easy working for amazing leaders who care deeply about the company and the employees. That trickles down throughout the company to create a great team culture.

Kim

Corporate Controller

What kinds of technical challenges do you and your team face?

Working with multiple states means working with 2 technology platforms (Oracle & SQL Server) and of late the Standardization across these 2 platforms is what makes the job challenging and interesting.

Madan

Sr. Software Engineer

What are some things you learned at the company?

I have a greater understanding of law enforcement and the work that goes on behind the scenes to keep officers and civilians safe.

Nic

Project Manager

How do you make yourself accessible to the rest of the team?

All directors and the executive team have an open door policy. Anyone can bring ideas, issues, suggestions or just talk to company management. Everyone at CPI has a shared calendar and can be invited to join meetings regardless of position or who scheduled them. When meetings cannot be face-to-face, we utilize google hangouts.

Marc

National Sales Manager

What are some social events your company does?

We do a lot of optional events on and offsite. We do just about anything on-site from BBQs to bubble hockey & bags tournaments. Offsite, we have happy hours, holiday parties, and some really fun recreational events during our "user's conference" like bowling, bocce, & Top Golf.

Neill

Sr. Sales Engineer

What are CPI, the OpenFox Company Perks + Benefits

CPI, the OpenFox Company Benefits Overview

CPI has an immense number of perks. A few of them are generous paid time off, competitive 401K plans, profit sharing, expense accounts, and a complete benefits package including great health, dental, and vision plans in which the company pays the premiums 100%.

Culture
Friends outside of work
Eat lunch together
Intracompany committees
Wellness Committee Quarterly Lunch Committee
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Diversity
Documented equal pay policy
Highly diverse management team
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
CPI employees can contribute up to $3500 for individual and $7000 annually to their FSA.
Disability Insurance
Dental Benefits
CPI covers $100% of dental premiums
Vision Benefits
CPI covers $100% of vision premiums with $120 for glasses and contact lenses.
Health Insurance Benefits
CPI pays 100% of the premiums for both employee & family and offers a PPO & HSA option.
Life Insurance
CPI provides full-time employees with a Life benefit equal to $25,000, and pays the full cost of this benefit. You can purchase coverage for yourself up to 5x your salary and up to $250,000 for spouse
Wellness Programs
Team workouts
CPI's team fitness initiatives include In-office yoga, In-office fitness classes.
Retirement & Stock Options Benefits
401(K)
Employees are eligible to start to defer in the plan on the first day of the Quarter after 2 Months of Service. Employees may rollover a prior employer’s qualified 401(k) plan or a qualified IRA
401(K) Matching
CPI will provide a Safe Harbor Non-Elective Contribution equal to 3% of your pay
Company Equity
CPI offers stock options through its employee profit sharing program, including vesting over a 5 year period.
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
CPI provides employees with a flexible work schedule that includes Flexible start and end times.
Remote Work Program
CPI employees may work from home 1 day per week & work remotely on occasion if necessary.
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Employees receive 5 days per year of paid sick leave.
Perks & Discounts
Casual Dress
Company Outings
Game Room
Our game room includes Ping Pong, Video Games, Arcade machine with thousands of titles, and Bubble Hockey!
Some Meals Provided
Employees get a free quarterly lunch
Happy Hours
Parking
Free on-site parking.
Fitness Subsidies
CPI reimburses employees in a step counting program.
Professional Development Benefits
Job Training & Conferences
CPI offers employees professional development opportunities.
Lunch and learns
CPI hosts lunch and learn meetings weekly.
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