Administrative Assistant - Operations

| Chicago

What We'll Bring

At TransUnion, we have a welcoming and energetic environment that encourages collaboration and innovation. We’re consistently exploring new technologies and tools to be agile. This environment gives our people the opportunity to hone current skills and build new capabilities, while discovering their genius.

Come be a part of our team – you’ll work with great people, pioneering products and cutting-edge technology!

What You'll Bring

2+ years’ experience providing support to multiple executives or senior level management

Strong organizational skills that reflect the ability to complete assignments accurately within given deadlines, and prioritize multiple tasks seamlessly with excellent attention to detail

Quick adaptation and flexibility to changing priorities and deadlines

Ability to perform overall duties and responsibilities of this position with minimal to no direction

Pro-activity and sense of urgency

Exemplary interpersonal skills and ability to develop relationships with key stakeholders and acting as an extension of supported executives and a corner- stone to the team

Advanced technical capabilities and knowledge of Microsoft Outlook, Word, PowerPoint, Excel

Previous knowledge of ADP, Concur and Skype is preferred

Drive, energy, and adaptability 

Bachelor's degree or equivalent preferred

This role includes the following responsibilities:

Anticipate and prepare a daily schedule of the executive's meetings and priorities. Ensure the most effective use of the executive’s time.

Work closely and effectively with the executive; keeping the executive well informed of upcoming commitments and/or responsibilities. Proactively following up on administrative/operational duties associated with executive’s area of responsibility.

Initiate, establish and communicate department meetings on behalf of the executive. Follows-through on meeting actionable items expeditiously.

Manage and arrange domestic and international travel plans/ itineraries (including visa applications) 

Process and complete executive’s weekly expense report(s) and reconciles corporate credit card account(s)

Coordinate food and beverage requests for executives, their group, meetings and/or events

Book meeting room(s) and handle other meeting requirements for the team

Create / update decks in PowerPoint and run presentations during meetings

Handle logistics for on/off-site conferences, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed

Function as office manager with regards to supply needs, cleanliness and meeting room policies

Act as timekeeper and payroll coordinator for the teams

Impact You'll Make

We are seeking an experienced, driven administrative assistant who will support the VP of Batch Credit Services (BCS) and Data Acquisition Services (DAS) as well as their teams (100+ associates). This is a fast-paced, multi-faceted environment and we are looking for someone with outstanding interpersonal skills who multitasks well and manages people and priorities in a group environment. This person not only acts as an administrative assistant to the executives they support but will also be responsible for providing various administrative tasks for the team as well as be the to-go-to person on the floor.

This role includes the following responsibilities:

Anticipate and prepare a daily schedule of the executive's meetings and priorities. Ensure the most effective use of the executive’s time.

Work closely and effectively with the executive; keeping the executive well informed of upcoming commitments and/or responsibilities. Proactively following up on administrative/operational duties associated with the executive’s area of responsibility.

Initiate, establish and communicate department meetings on behalf of the executive. Follows-through on meeting actionable items expeditiously.

Manage and arrange domestic and international travel plans/ itineraries (including visa applications) 

Process and complete executive’s weekly expense report(s) and reconciles corporate credit card account(s)

Coordinate food and beverage requests for executives, their group, meetings and/or events

Book meeting room(s) and handle other meeting requirements for the team

Create / update decks in PowerPoint and run presentations during meetings

Handle logistics for on/off-site conferences, Town Halls, internal associate celebratory/appreciation events, and other tasks as needed

Function as office manager with regards to supply needs, cleanliness and meeting room policies

Act as timekeeper and payroll coordinator for the teams

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • .NETLanguages
    • C#Languages
    • C++Languages
    • JavaLanguages
    • JavascriptLanguages
    • PerlLanguages
    • PHPLanguages
    • PythonLanguages
    • RLanguages
    • SqlLanguages
    • SASLanguages
    • HadoopLanguages
    • TableauLanguages
    • AccessDatabases
    • HBaseDatabases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MySQLDatabases
    • OracleDatabases
    • Google AnalyticsAnalytics
    • IllustratorDesign
    • PhotoshopDesign
    • Microsoft ProjectManagement
    • TumblrCMS
    • HubSpotCRM
    • IntercomCRM
    • Microsoft DynamicsCRM
    • SalesforceCRM
    • Campaign MonitorEmail
    • MailChimpEmail
    • Adobe CampaignLead Gen
    • MarketoLead Gen
    • Oracle EloquaLead Gen

Location

555 W Adams St, Chicago, IL 60661

What are TransUnion Perks + Benefits

TransUnion Benefits Overview

At TransUnion, our associates are our greatest asset. However, we understand that work is only one part of our associates’ lives. We recognize the importance of providing a healthy balance between work and home because that’s really where being a force for good starts.

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Team based strategic planning
Group brainstorming sessions
Open office floor plan
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Team workouts
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Employee Stock Purchase Plan
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Adoption Assistance
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Game Room
Happy Hours
Recreational Clubs
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Continuing Education stipend
Time allotted for learning
Online course subscriptions available

Additional Perks + Benefits

Start your day at TU by grabbing an Intelligentsia coffee or a tasty, hot breakfast from our onsite café. Head up to your workspace where you'll get down to business amidst the inspiring backdrop of beautiful downtown Chicago. Brainstorm onsite with team members in a variety of colorful huddle rooms or collaborate cross-functionally with our offices around the world via video conference, Skype or our intranet. Check things off your to-do list as you continually make progress on key business initiatives. Need a quick break? Challenge your colleagues to a game of ping-pong, pool, foosball, pop-a-shot or Mario Kart in one of our three onsite game rooms. Ready to hit the gym? We have one right downstairs complete with a personal trainer and a selection of free instructor-led fitness classes. Keep your energy up. Take a conference call at one of our walking or bicycle desks. Then attend the quarterly town hall to hear from the TU leadership team on progress in the current quarter and plans for the next. After a day of innovation, wind down in one of our massage chairs or join your colleagues at North Avenue for a game of league volleyball, sponsored by TU!

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