Administrative Assistant at Green Thumb

| Chicago
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The Role 

Have you ever been told that your smile brightened someone’s day? Do you take pride in remembering faces, names, and even fun facts of people that you’ve only met once? Are you oddly proud of your extreme organization system for your e-mail app on your phone, closet or dressers, or even your calendar? We are looking for someone who prides themselves in these areas and can bring their skills to support the overall GTI team.

Our team is experiencing tremendous growth and in search of an Administrative Assistant. This role is critical to keeping our leaders punctual, organized and efficient, in addition to playing an overall support for the entire office. You are instinctually hospitable, and you beam with positive energy. You have impeccable attention to detail, an unquestionable work ethic and without fail, a high degree of integrity, professionalism and confidentiality. No job is too big or too small. We mean that literally, sometimes you'll be running to grab pizzas for a surprise lunch...all with a smile on your face.  We are looking for that special someone to complement the administrative team and bring a team player attitude.  The hours: Monday-Friday, 6:00am - 2:00pm.

Responsibilities 

Administrative Support

  • Collaborate and communicate effectively with Administrative Team which includes Executive Assistant(s), Manager, Office & Facilities and Office Coordinator & Receptionist
  • Balance multiple tasks while improving the efficiency of our Senior Leadership Team
  • Proactively identify and anticipate scheduling, functional needs, action/follow-up items, priorities and planning
  • Coordinate travel arrangements: booking flights, arranging applicable transportation, lodging and meeting accommodations, both international and domestic, when necessary
  • Perform data entry and general expense management
  • Event and meeting planning, create and distribute agendas, take notes and provide follow-up, as requested
  • Prepare background materials for every meeting on a timely basis
  • Develop strong working relationships and communication with various levels and locations of the organization
  • Perform additional administrative duties as requested, including personal assistant requests (i.e. dinner reservations, packaging gifts and holiday treats, placing orders), with a smile on your face
  • Handle a high volume of confidential and sensitive information with the utmost professionalism and maintain confidentiality of all information

General Office Support

  • Arrange for lunch daily and facilitate catering when necessary, including setting up and light trash removal
  • Assume front desk and receptionist responsibilities, as required
  • Welcome our guests, sign them in/out, escort them to conference rooms
  • Sign for, schedule and accept deliveries, ensure accuracy of orders and on the occasion capable of running to FedEx/UPS
  • Keep common areas clean and tidy, including reception, meeting rooms and kitchen but also areas
  • Maintain daily conference room inventory
  • Restocking areas, as required
  • Additional responsibilities as assigned
Qualifications  
  • 2+ years of experience in an administrative role, experience supporting Senior leaders preferred
  • Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint & Outlook); experience with Expensify or an expense management system is a plus
  • Highly motivated, self-directed, innovative and able to work independently or among teams with keen judgement, common sense and resourcefulness
  • Excellent organizational and multi-tasking skills with commitment to quality work
  • Incredible attention to detail (in fact, include the following statement in your cover letter: “I’m excited to elevate the Administrative Team”)
  • Adapts and thrives in a demanding and fast-paced environment, including flexible and/or extended hours, as needed
  • Superior communication and interpersonal skills (verbal, non-verbal, written), with the ability to build relationships at all levels, both internally and externally
  • Exceptional customer service and “high touch” capabilities with exemplary follow-through
  • Energetic, empathetic, and open-minded with an infectious positive attitude
  • Understands and complies with the rules, regulations, policies, and procedures of GTI and the cannabis industry
  • Consistently operates with a high level of professionalism and integrity, including dealing with confidential information
  • Ability to anticipate needs, find alternative solutions and be proactive in achieving desired outcomes
  • Strong project management skills, including the ability to prioritize and manage multiple projects
Additional Requirements 
  • Must pass any and all required background checks
  • Must be and remain compliant with all legal or company regulations for working in the industry
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Location

Green Thumb is located in River North, a short walk from the Chicago Brown Line and near the Ohio expressway entrance.

What are Green Thumb Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Open door policy
Team owned deliverables
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Highly diverse management team
Unconscious bias training
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
Company Equity
Performance Bonus
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
GTI offers pre-tax commuter benefits for all employees to be used on transit and ride sharing apps!
Company Outings
Stocked Kitchen
Some Meals Provided
Happy Hours
GTI has a 420 Happy Hour which occurs on a monthly basis hosted by rotating team members who create a theme-based event.
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