Oh Snap!
This job is no longer active - but you can still view the details below.

Administrative Assistant

| Chicago

What we are looking for:

We are looking for an Administrative Assistant who is excited to work with a growing technology company with an interest in HR and Recruiting! This person will be working closely with the People team, but also the entire company. The successful candidate must be able to prioritize, and be proactive in managing their own calendar, planning and communication skills.


  • Reception: undertake the tasks of receiving calls, taking messages, routing correspondence, and handling requests and queries appropriately.
  • Be proactive in maintaining appointments by planning and scheduling meetings, conferences, teleconferences, and team travel.
  • Office management: ordering supplies for kitchen, computer or paper supplies, ordering team lunches, and assist IT with computer inventory
  • Coordinate phone screens and onsite interviews for recruiting and hiring managers
  • Onboarding - assist with managing HR paperwork, coordination / scheduling of events, food set-up / ordering, and follow-through
  • Assist with travel requests for interview candidates or internal employees
  • Assist with trade show shipping / receiving
  • Other duties as assigned


  • B.S. in Management or related field
  • 2+ years administrative support or executive assistance
  • Discretion and confidentiality
  • Google docs, calendar and gmail proficiency
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level organizing, planning, oral, and written communications skills
  • Problem solving ability

About CityBase:

At its best, local government is a unifying force with the power to dramatically improve lives. Govtech-company CityBase is helping smart people build intelligent government, working with cities, counties, utilities, and states to create a place as dynamic as the people who live in it, work in it, and contribute to it. Accessible and responsive, adaptive and efficient, our cloud-based platform is digitizing the city-hall experience and impacting constituents nationwide.

Read Full Job Description

Technology we use

  • Engineering
  • Product
    • JavascriptLanguages
    • RubyLanguages
    • ElixirLanguages
    • ElmLanguages
    • ReactLibraries
    • AsanaManagement
    • JIRAManagement
    • TrelloManagement


A central downtown Chicago Loop location close to all major CTA lines, in a high-rise office with spectacular views of the city and Lake Michigan.

An Insider's view of CityBase

How would you describe the company’s work-life balance?

We like to say we integrate the two! If you need to go to the doctor at 2pm, go. If you need to get home early for your children's soccer game, go! We know and trust that you will get your work done!


HR & Recruiting Manager

What are CityBase Perks + Benefits

Health Insurance & Wellness Benefits
Dental Benefits
Vision Benefits
Health Insurance Benefits
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Company Outings

Additional Perks + Benefits

Paid Parental Leave. Competitive Pay & Stock Options.

More Jobs at CityBase6 open jobs
All Jobs
Dev + Engineer
Project Mgmt
Project Mgmt