The Administrative Assistant will take a meticulous, passionate, and driven individual to work alongside our team to aide our executive leaders within our multi-brand $1B+ e-commerce company. We're actively searching for an organizational master to join us at FTD who will withstand the chaos of corporate scheduling.

The Assistant works closely with our Administrative and Executive team. You will need to be efficient, agile, and a multi-tasking guru to manage and support our team. The right person for this job has organizational skills and is a problem solver. Smiling is essential for the role and we will help you every single day with witty banter and compliments while working with various FTD Corporate teams

This position Reports to Kelli Paladino, Manager of Administration

What we offer:

• Exciting opportunity to be a part of the FTD team that facilitates an ever-evolving system that is handling large transactional volumes
• We encourage and welcome out of the box ideas in all areas of business
• You will enjoy all the benefits of working for a publicly traded company (stock purchase plan, flexible hours and a healthy vacation plan).
• You will benefit from a relaxed work environment (shorts and sandals supported, gym with classes).
• You will see the blending of cultures across multiple cities and 3 continents where you can be part of helping craft our future.
• You will experience lines of business and a technology-driven organization ready to accept your role and the business value it brings.
• A "flat" organization with access to business managers, product management and leadership.

At FTD we have Career opportunities to help grow people. If you want an opportunity to have a career, not just a job, we offer a positive approach with a huge impact. Ultimately, you can have a very bright future as we change, grow, expand and explore new and exciting experiences for our global customer base

What we are seeking for someone to do:

• You will partner with the Executive Administrative team to assist as needed
• You handle administrative duties such as making travel itineraries and arrangements, reconciling expenses, maintains and reconciles corporate charges
• You help schedule and facilities video conferencing from start to end
• You maintain office supplies by checking inventory and order items
• You may answer incoming calls and assume other receptionist duties as needed
• You actively seek ways to improve and increase the effectiveness of the company through daily operational support
• You will have some travel to our Chicago Office to support when needed, but will be based in Downers Grove

Other things may come up. We will ask you to help us performs those tasks as they happen to increase your skill set as an amazing human being.

Skills and qualifications that you require to stand out:

We are looking for the right fit with some experience in a Customer Service / Administrative Assistant capacity. Someone with a proven ability to handle multiple tasks at a time, as well as, daily administrative duties in a dynamic, demanding environment. Being able to quickly adapt, have strong written and verbal skills, and strong interpersonal skills will make you successful at FTD. Please have a positive attitude with the self-starter mentality as we want you to grow. We will not micromanage, but highly encourage question and have an open door policy to work collaboratively.

• You have excellent phone skills, diplomacy, confidentiality, and integrity to deal with issues of the utmost urgency and sensitivity
• You are professional demeanor with the expertise to collaborate with all levels of management and employees
• You possess a proven proficiency in Microsoft Office including Word, Excel, PowerPoint, and Outlook
• Do you want to enjoy coming to work on Monday?
• Are you the best version of yourself when you are with like-minded people?
• Do you enjoy a challenge, casual work environment, and learning atmosphere?