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Administrative Assistant

Position Summary:

The Administrative Assistant will be responsible for providing high-level, administrative support to several junior level professionals within the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast-paced environment. The Administrative Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients and works independently with minimal supervision or direction. The Administrative Assistant is a trusted and effective partner to the Executive team and a helpful and willing contributor to the Administrative team.


Essential Duties and Responsibilities

Manage calendars for executives supported, including scheduling internal and external meetings, booking conference rooms, and ordering catering as necessary. Coordinate travel for executives supported and, when necessary, members of their team, including air and ground transportation, hotel accommodations, and other reservations as needed. Ensure supported executives are prepared with all materials and information for meeting, events, and travel.Prepare and submit expense reports in a timely fashion, in accordance with company policies.Support projects and office events as needed.


Skills & Requirements

  • Minimum 1 year experience in an Administrative position within a fast-paced professional environment.
  • Strong attention to detail, follow-up and excellent organizational skills.
  • Ability to treat sensitive and confidential information with appropriate discretion.
  • Strong sense of urgency, adaptability, flexibility and resourcefulness.
  • The ability to function with grace under pressure, while managing multiple concurrent projects and deadlines.
  • Strong interpersonal skills; focus on customer service and working cooperatively with team members. May be required to support/cover other Assistants as needed.
  • Must possess personal tact, discretion and good judgment.
  • Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Occasional after hours work as necessary.
  • Bachelor's degree or equivalent experience. 


Company Overview

Vista Equity Partners is a U.S.-based investment firm with offices in Austin, Chicago, New York City, Oakland, and San Francisco with more than $46 billion in cumulative capital commitments. Vista exclusively invests in software, data, and technology-enabled organizations led by world-class management teams. As a value-added investor with a long-term perspective, Vista contributes professional expertise and multi-level support towards companies to realize their full potential. Vista's investment approach is anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions, and proven management techniques that yield flexibility and opportunity.


Vista Consulting Group 

Vista Consulting Group is the operating and consulting partner of Vista Equity Partners. The VCG team works in conjunction with the Vista investment professionals and key portfolio company employees to help current and newly-acquired businesses strengthen their operations through the implementation of standardized, repeatable and proven processes and methodologies.

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Technology we use

  • Sales & Marketing
    • SalesforceCRM
    • MarketoLead Gen

Location

Located in Two Prudential Tower, our office has spectacular views of Millennium Park, Navy Pier, and Lake Michigan.

An Insider's view of Vista Consulting Group

How does your team reward individual success?

We carve out time from monthly all hands to recognize teams that have gone above and beyond in helping create impact for Vista companies, but also for personal & life achievements like finishing that marathon, community engagement, or bringing home a new puppy. Our growth creates opportunities with a range of pathways for continued advancement.

Wes Anderson

Associate Director, Value Creation

What projects are you most excited about?

I am most excited about the BOSS project we are doing at iCIMS called Project Lighthouse. The iCIMS team is engaged and have come in wanting to transform their business. The comradery we have built between the BOSS team, partners and iCIMS team has been great to lift spirits and have fun while completing the strenuous work a BOSS project can be.

Pooja Gulati

Associate Director, Business Applications

What makes someone successful on your team?

Our “learn-it-all” mentality is central to success at Vista. We draw insight from our unique history, cultivate diverse ideas to expand our library of Best Practices, and spur cutting-edge innovation in areas like AI/ML and blockchain. Alongside our company Executives, we deliver results by learning from—and constantly evolving—our winning formula.

Daniel Diorio

Associate Director, Organizational Development

How do your team's ideas influence the company's direction?

Our team helps marketing, sales, and customer success leaders attract the right buyers, turn those buyers into happy customers, and grow them. We spend a tremendous amount of energy on talent development and creating opportunities across our 60+ companies. Vista supports and inspires the most innovative technology executives in the industry.

Jessica Cash

Managing Director, Go-To-Market

What are Vista Consulting Group Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Team owned deliverables
Team based strategic planning
Open office floor plan
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Child Care Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Return-to-work program post parental leave
Company sponsored family events
Vacation & Time Off Benefits
Unlimited Vacation Policy
Perks & Discounts
Commuter Benefits
Company Outings
Stocked Kitchen
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Lunch and learns
Promote from within
Mentorship program
Paid industry certifications
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