Administrative Coordinator

| Chicago | Hybrid
Sorry, this job was removed at 12:18 p.m. (CST) on Friday, October 11, 2019
Find out who's hiring remotely in Chicago.
See all Remote Operations jobs in Chicago
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

About Green Thumb Industries:

Green Thumb Industries (GTI), a national cannabis consumer packaged goods company and retailer, is dedicated to providing dignified access to cannabis while giving back to the communities in which they serve. GTI manufactures and distributes a portfolio of branded cannabis products including Rythm, Dogwalkers, The Feel Collection, incredibles and Beboe, among others. The company also owns and operates rapidly growing national retail cannabis stores called Rise™ and Essence. Headquartered in Chicago, Illinois, GTI has 13 manufacturing facilities, licenses for 95 retail locations and operations across 12 U.S. markets. Established in 2014, GTI employs approximately 1,200 people and serves thousands of patients and customers each year. GTI was named a Best Workplace 2018 by Crain’s Chicago Business. More information is available at GTIgrows.com.

The Role 

Have you ever been told that your smile brightened someone’s day? Do you take pride in remembering faces, names, and even fun facts of people that you’ve only met once? Are you oddly proud of your extreme organization system for your e-mail app on your phone, closet or dressers, or even your calendar? We are looking for someone who prides themselves in these areas and can bring their skills to support the overall GTI team.

Our team is experiencing tremendous growth and in search of an Administrative Assistant. This role is critical to keeping our leaders punctual, organized and efficient, in addition to playing an overall support for the entire office. You are instinctively hospitable, and you beam with positive energy. You have impeccable attention to detail, an unquestionable work ethic and without fail, a high degree of integrity, professionalism and confidentiality. No job is too big or too small. We mean that literally, sometimes you'll be running to grab pizzas for a surprise lunch...all with a smile on your face. We are looking for that special someone to complement the administrative team and bring a team player attitude.

Core Responsibilities

  • Collaborate and communicate effectively with Administrative Team which includes Executive Assistant(s), Office Manager, and Receptionist
  • Balance multiple tasks while improving the efficiency of our Leadership Team
  • Provide detailed and timely calendar management to three leaders at GTI including the SVP of Operations, Chief Financial Officer (CFO) and Chief People Officer (CPO)
  • Proactively identify and anticipate scheduling, functional needs, action/follow-up items, priorities and planning
  • Coordinate all travel arrangements: booking flights, arranging applicable transportation, lodging and meeting accommodations, both international and domestic
  • Perform data entry and general expense management
  • Event and meeting planning, create and distribute agendas, take notes and provide follow-up as requested
  • Prepare background materials for every meeting on a timely basis
  • Develop strong working relationships and communication with various levels and locations of the organization
  • Perform additional administrative duties as requested, including personal assistant requests, with a smile on your face
  • Handle a high volume of confidential and sensitive information with the utmost professionalism and maintain confidentiality of all information

General Office Support

  • Arrange for lunch daily and facilitate catering when necessary, including setting up and light trash removal
  • Assume front desk and receptionist responsibilities as necessary
  • Welcome our guests, sign them in/out, escort them to conference rooms - has an instinctively hospitable nature
  • Answer phone calls and record detailed messages
  • Sign for, schedule and accept deliveries, ensure accuracy of orders
  • Assist in keeping common areas clean and tidy, including reception, meeting rooms and kitchen
  • Maintain daily conference room inventory
  • Additional responsibilities as assigned

Qualifications

  • Bachelor’s Degree preferred
  • 2+ years of experience in an administrative role, experience supporting Senior leaders preferred
  • Strong working knowledge of Microsoft Office (Excel, Word, PowerPoint & Outlook); experience with Expensify or an expense management system is a plus
  • Highly motivated, self-directed, innovative and able to work independently or among teams with keen judgement, common sense and resourcefulness
  • Excellent organizational and multi-tasking skills with commitment to quality work
  • Incredible attention to detail (in fact, include the following statement in your cover letter: “I’m excited to elevate the Administrative Team”)
  • Adapts and thrives in a demanding and fast-paced environment, including flexible and/or extended hours, as needed
  • Superior communication and interpersonal skills (verbal, non-verbal, written), with the ability to build relationships at all levels, both internally and externally
  • Exceptional customer service and “high touch” capabilities with exemplary follow-through
  • Energetic, empathetic, and open-minded with an infectious positive attitude
  • Understands and complies with the rules, regulations, policies, and procedures of GTI and the cannabis industry
  • Consistently operates with a high level of professionalism and integrity, including dealing with confidential information
  • Ability to anticipate needs, find alternative solutions and be proactive in achieving desired outcomes
  • Strong project management skills, including the ability to prioritize and manage multiple projects

At GTI we believe that our corporate community should be a reflection of the communities we serve. We are dedicated to fostering an inclusive culture that celebrates diversity across race, sex, age, gender identity, sexual orientation, disability, nationality, religion, experience, and thought—not only because it is right, but because it makes us better. Our mission—the right to wellness—informs our commitment to champion economic opportunities in communities disproportionately affected by the war on drugs through employment and community involvement. GTI is proud to be an equal opportunity workplace.

We can't wait to meet you.

Read Full Job Description
Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • SqlLanguages
    • jQueryLibraries
    • ReactLibraries
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • AccessDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • SnowflakeDatabases
    • Google AnalyticsAnalytics
    • TableauAnalytics
    • CanvaDesign
    • FigmaDesign
    • IllustratorDesign
    • PhotoshopDesign
    • Google DocsManagement
    • JIRAManagement
    • Microsoft ProjectManagement
    • Monday.comManagement
    • WordpressCMS
    • HubSpotCRM
    • Microsoft DynamicsCRM
    • SalesforceCRM
    • MailChimpEmail
    • SendGridEmail

Location

Green Thumb is located in River North, a short walk from the Chicago Brown Line, near the Ohio expressway entrance, and close to many major bus routes. Or Green Thumb may be a living room or home office! HQ remains open, giving our teammates options to choose what suits each individual & team best.

An Insider's view of Green Thumb

What projects are you most excited about?

I enjoy supporting initiatives that help people impacted by the War on Drugs, like our Good Green movement. I'm excited about what we’re doing to support expungement, cancer, employment, & education organizations nationwide. Giving back is core to Green Thumb’s DNA, and it’s truly a company value that runs through all of us.

Jai

Director, Social Impact

How has your career grown since starting at the company?

Since my first day at Green Thumb, the leadership team quickly empowered me to help drive the business. My scope has rapidly increased, & I now manage a large team that significantly influences the company’s strategy & operations. I’ve been able to sharpen my leadership skills while learning about the cannabis category, learning lessons every day!

Rich

Head of Merchandising

What is your vision for the company?

We believe in the positivity of cannabis and the viability of this industry in the U.S. Our mission is to promote well-being through the power of cannabis while giving back to the communities we serve. Americans are choosing cannabis and it’s an exciting dynamic to be part of a leading company in a brand-new industry, forging new ground.

Ben

Founder and CEO

What kinds of technical challenges do you and your team face?

We operate across multiple states nationwide, so the biggest technical challenge can be the lack of clarity on what can and cannot be done. Each state requires different technological, both hardware and software, needs. This requires complete flexibility and communication between all parties involved.

Jalen

IT Analyst

What are Green Thumb Perks + Benefits

Culture
Volunteer in local community
Partners with nonprofits
Open door policy
OKR operational model
Team based strategic planning
Open office floor plan
Diversity
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Disability insurance
Dental insurance
Vision insurance
Health insurance
Life insurance
Wellness programs
Mental health benefits
Financial & Retirement
401(K)
Company equity
Performance bonus
Child Care & Parental Leave Benefits
Generous parental leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid holidays
Paid sick days
Office Perks
Commuter benefits
GTI offers pre-tax commuter benefits for all employees to be used on transit and ride sharing apps!
Company-sponsored outings
Free snacks and drinks
Some meals provided
Company-sponsored happy hours
GTI has a 420 Happy Hour which occurs on a monthly basis hosted by rotating team members who create a theme-based event.
Professional Development Benefits
Lunch and learns
Promote from within

More Jobs at Green Thumb

Easy Apply
By clicking Apply Now you agree to share your profile information with the hiring company.
Learn more about Green ThumbFind similar jobs like this