Why project44? 

At project44 we’re on a mission - to make supply chains work.  

project44 optimizes the movement of products globally, delivering better resiliency, sustainability, and value for our customers. As the supply chain connective tissue, we operate the most trusted end-to-end visibility platform that tracks more than 1 billion shipments annually for the world’s leading brands. The undisputed leader in the market, project44 was named the Leader in the Gartner Magic Quadrant, #1 in FreightWaves’ FreightTech 25, and the Customer’s Choice in Gartner Peer Insights’ Voice of the Customer report. project44 is headquartered in Chicago with a diverse and fast-growing, global workforce.  

If you’re eager to be part of a winning team that works together to solve some of the most challenging supply chain challenges every day, let’s talk.

Corporate Events Manager

As Corporate Events Manager at project44 you will be responsible for creating successful corporate events that leave notable experiences for the members of our organization. 

This role will entail organizing company events such as all company town halls, worldwide happy hours  by working closely with an office liaison at each location, conferences, special events including holiday parties and other essential business meetings.  This role will be based in Austin, TX where you will also serve as the office manager to ensure that space is running smoothly. 

This role will also involve identifying and organizing opportunities to improve the employee experience according to the desire of the organization and its leadership. 

In order be effective in this position, you should love leading events of all sizes! This includes creating processes and the design of events which you will execute against strict timelines.  You must enjoy working with cross-functional teams in a fast-paced environment to ensure the success of every event. 

• Leading the development of the organization’s annual strategy for employee events and involvements, including pioneering, creative, new tactics, and campaigns
• Increasing the engagement strategy, creative approach, planning, and execution for the organization’s largest and highest profile employee events, including day-of-event management
• Conceptualizing, designing, and creating high-profile external events that portray the organization in a positive light to employees, media, customers and other key stakeholders. Events include but are not limited to internal and external venues.
• Leading development, design, event creation, and communications for all-employee leadership gatherings 
• Providing strategic guidance and consultation for new corporate programs, events, and other experiences
• Designing recommendations for strategic approach, policies, budget, and creative direction of new events
• Designing and implementing methods to transform the digital experience of company events
• Managing communications and promotional materials for special events
• Developing approach and methods to evaluate and measure event success. Leverage insights in the development of an annual strategy
• Influencing and negotiating with internal partners as needed in the best interests
• Producing detailed proposals for events, e.g., timelines, venues, suppliers, legal obligations, staffing, and budgets
• Ensuring insurance, legal, health, and safety obligations are adhered to
• Coordinating venue management, caterers, stand designers, contractors, and equipment hire
• Planning room layouts and the entertainment program, scheduling workshops, and demonstrations
• Coordinating staffing requirements and staff briefings
• Liaising with marketing and PR colleagues to promote the event 
• Overseeing the dismantling and removal of the event and clearing the venue efficiently if required
• Performing post-event evaluation; including data entry and analysis, and producing reports for event stakeholders. 

Requirements – Skills, Abilities, and Knowledge  

• Bachelor’s degree 
• 3 -5+ years of event management experience 
• Extensive knowledge managing vendors and partnering with internal business cohorts in supporting operative events 
• Participation in executing large-scale events at external venues 
• Experience leading a diversity of events, from small or medium-sized Halls to large celebrations in the firm or at external venues
• Strong commitments to making the organization feel like a great place to work for other employees 
• Exceptional communication and presentation skills, both written and verbal 
• Strong attention-to-detail, self-directed initiative, resourcefulness and drive for innovation 
• Exceptional time, resource management, and organizational skills 
• Demonstrated awareness of event production best practices and trends, as well as experience implementing creative digital event features, is an added advantage
• Operational project management skills and experience creating work plans, meeting agendas and other collaboration tools
• Strong customer-orientation and proven reputation of collaborative work relationships
• Strong influencing and negotiation skills
• Exceptional executive presence and ability to cultivate positive relationships with cross-functional partners and executive leaders
• Ability to prioritize workload and act with appropriate urgency
• Demonstrated proactive commitment in evolving events based on feedback and guidance
• Effective, independent decision-making ability
• Readiness to work outside fixed business hours if necessary (e.g. mornings, evenings, and weekends)
• Sense of humor and capacity to succeed in a fast-paced, fun & dynamic organization
• Travel 25%+ domestically and internationally 

Diversity & Inclusion 

We're designing the future of how the world moves and is connected through trade and global supply chains. We can only deliver a truly world-class product and experience if our teams are as diverse and unique communities we are building for. So, it's up to us to create a company where anyone can bring their authentic self to work every day. We're constantly working to improve, and we accept our responsibility to elevate the voices left in the margins. It is on every one of us. 

Our focus on inclusion manifests in the way we hire, the customers we serve, and the regions we prioritize. We're building a company that every one of us at project44 is proud to work for: a company that celebrates you for being you. 

We pride ourselves on celebrating everyone — project44 is an equal opportunity employer actively working on creating a diverse and inclusive work environment where underrepresented groups can thrive. If you share our values and our passion for helping the way the world moves, we’d love to review your application! 

For any accommodation needed during the hiring process, please email [email protected]. Even if you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements. 

More about project44  

Since 2014, project44 has been transforming the way one of the largest, most important global industries does business. As transportation and logistics continue to evolve and customer expectations around delivery become more demanding, industry technology must rise to the occasion. In just a few short years, we have created a digital infrastructure that eliminates the inefficiencies caused by dated technology and manual processes. Our Advanced Visibility Platform is used by the world’s leading brands to track shipments, collaborate with supply chain partners, drive operational efficiencies, and create outstanding customer experiences.  

p44 hires without regard to age, color, disability, gender (including gender identity), marital status, national origin, race, religion, sex, sexual orientation, or any other status protected by applicable law.