EA/Office Administrator

| Chicago
Contact us: [email protected]

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Who are you?

A resourceful, efficient, organized, intrinsically motivated, quick learner who is a “get-it-done” and “laser focused” on attention to details type person. You have a strong interest in startups.  You might be looking to break into a career in facilities, or want a job on the ground floor of a growing company. You love checklists, planning, and helping people. You embrace and stay current with technology including: Google Drive products, Gmail, Slack, and maybe even payroll systems. You are excellent at prioritizing and working with little direction. Your friends think you are a sharp, scrappy, hard-working, resilient professional with a sense of humor.

 

You are passionate about helping underserved Americans that are living paycheck to paycheck. You are not afraid to constructively call out when things are not working right. You push back in an effective way that does not limit the team's creativity and also offer elegant ways to solve the problem at hand. You enjoy working in a very ambiguous environment. You accept change and moving deadlines with ease and are okay jumping hurdles. Most of all, you love to help others!

 

Who are we?

Moonrise is a social impact startup owned by American Family Insurance. Moonrise is a worker-focused, innovative HR Tech platform that uses AI and Machine Learning to rapidly recruit workers for short-term contingent labor positions. We traveled the country listening to financially vulnerable Americans in their living rooms and believe we can solve their deepest pain point - easy access to supplementary income. https://www.moonrise.works/


 

What you’ll do:

You’ll have multiple responsibilities at our fast-paced, growing company including:

  1. Work closely with office manager and assist with company happiness /culture by planning and coordinating monthly wellness activities and/or fun team events.

  2. Assist C-suite team in day to day operations including but not limited to basic insurance, pay, and legal matters and send responses as needed

  3. Keep office organized and running smoothly

  4. Monitor office and kitchen supplies and order inventory

  5. Handle mail (incoming and outgoing) and respond or pass along accordingly.

  6. Gain keen understanding of vendor platforms and coordinate with them to ensure business needs are met and action items are completed for new projects.

  7. Assist with monthly reporting

  8. Assist with payroll administration

  9. Attend meetings, take notes, and send actionable summaries to the parties in attendance

  10. Assist with digital expense reporting when issues arise

  11. Pitch in with other special projects and tasks as assigned

This is a great entry level position in a fast growing company!


 

Qualifications

Minimum 1 year prior experience in a startup office environment in facilities or working as an executive assistant. A demonstrated ability to:

  • Communicate with professionals via phone conversations and via email

  • Build rapport with co-workers and customers

  • Prioritize and manage multiple projects while adapting to changing priorities in a fast-paced environment

  • Ability to work independently while communicating effectively and timely with manager

  • Outstanding organization and time management skills

  • Experience using Google Suite (Docs, Sheets, Slides, Gmail, and Gcal)

  • Exercise discretion with highly confidential information

  • Organize own work and set priorities with minimal supervision

  • Present to small groups


 

Cool work perks:

  • Flexible schedule and remote work options (each week holds in-office and work from home flexibility)

  • Generous vacation policy

  • Casual office culture and dress

  • Bonus plan! Incentives for achieving company goals

  • Dog friendly office (with structured pet policy)

  • Unlimited, free, high quality coffee

  • Excellent health and dental benefits

Location: Chicago, IL (West Town neighborhood)

 

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Contact us: [email protected]

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