Office Administrator
Who are you?
A resourceful, efficient, organized, intrinsically motivated, quick learner who is a “get-it-done” and “laser focused” on attention to details type person. You have a strong interest in startups. You might be looking to break into a career in facilities, or want a job on the ground floor of a growing company. You love checklists, planning, and helping people. You embrace and stay current with technology including: Google Drive products, Gmail, Slack, and maybe even payroll systems. You are excellent at prioritizing and working with little direction. Your friends think you are a sharp, scrappy, hard-working, resilient professional with a sense of humor.
You are passionate about helping underserved Americans that are living paycheck to paycheck. You are not afraid to constructively call out when things are not working right. You push back in an effective way that does not limit the team's creativity and also offer elegant ways to solve the problem at hand. You enjoy working in a very ambiguous environment. You accept change and moving deadlines with ease and are okay jumping hurdles. Most of all, you love to help others!
Who are we?
Moonrise is a social impact startup owned by American Family Insurance. Moonrise is a worker-focused, innovative HR Tech platform that uses AI and Machine Learning to rapidly recruit workers for short-term contingent labor positions. We traveled the country listening to financially vulnerable Americans in their living rooms and believe we can solve their deepest pain point - easy access to supplementary income. https://www.moonrise.works/
What you’ll do:
You’ll have multiple responsibilities at our fast-paced, growing company including:
Assist with monthly reporting
Assist with payroll administration
Assist C-suite team in day to day operations including but not limited to basic insurance, pay, and legal matters and send responses as needed
Work closely with office manager and assist with company happiness /culture by planning and coordinating monthly wellness activities and/or fun team events.
Keep office organized and running smoothly
Monitor office and kitchen supplies and order inventory
Handle mail (incoming and outgoing) and respond or pass along accordingly.
Gain keen understanding of vendor platforms and coordinate with them to ensure business needs are met and action items are completed for new projects.
Attend meetings, take notes, and send actionable summaries to the parties in attendance
Assist with digital expense reporting when issues arise
Pitch in with other special projects and tasks as assigned
This is a great entry level position in a fast growing company!
Qualifications
Minimum 1 year prior experience in a startup office environment in facilities or working as an executive assistant. A demonstrated ability to:
Communicate with professionals via phone conversations and via email
Build rapport with co-workers and customers
Prioritize and manage multiple projects while adapting to changing priorities in a fast-paced environment
Ability to work independently while communicating effectively and timely with manager
Outstanding organization and time management skills
Experience using Google Suite (Docs, Sheets, Slides, Gmail, and Gcal)
Exercise discretion with highly confidential information
Organize own work and set priorities with minimal supervision
Present to small groups
Cool work perks:
Flexible schedule and remote work options (each week holds in-office and work from home flexibility)
Generous vacation policy
Casual office culture and dress
Bonus plan! Incentives for achieving company goals
Dog friendly office (with structured pet policy)
Unlimited, free, high quality coffee
Excellent health and dental benefits
Location: Chicago, IL (West Town neighborhood)