Employee Experience Assistant
Belvedere Trading, a dynamic proprietary trading firm located in the Chicago Loop, is seeking an Employee Experience Assistant who infuses enthusiasm into the office and everything they do. This person will be accountable for the reception area and influence the overall office experience for our employees. The ideal candidate will have proven experience managing all aspects of a busy reception desk as well as event planning, project work for the office, requiring creative problem-solving, efficient time management, and strong interpersonal skills. Applicants must be comfortable with interacting with every level of the business, willing to accept projects on as needed basis, and promote team work across every department. This is a highly visible position within the firm, so a high sense of customer service and attention to detail is a must!
What you’ll do
- Plans, directs and coordinates all essential central services such as reception, security, maintenance, mail, file management, cleaning, catering, and recycling
- Greeting persons entering the office, having visitors sign-in, and informing company personnel when visitors arrive
- Responsible for the appearance and upkeep of the office: daily cleaning walkthroughs, kitchen/dishes, conference room upkeep
- Manage overall office needs, including ordering and maintenance for all office and kitchen supplies
- Act as a primary liaison with building management
- Manage all mail services including incoming and outgoing mail, FedEx, UPS, and Certified Mail requests
- Perform errands that assist daily functions of the office
- Negotiate service contracts with vendors
- Oversee company merchandise inventory and place new orders as needed
- Support Employee Experience Manager with various activities
- Participate in ad-hoc projects as needed
What you’ll need
- 1+ years in a corporate environment
- Previous experience in reception, office administration and facilities management
- A Bachelor’s Degree is preferred
- Proficient in Microsoft Office Suite
- An ability to lift 30 pounds
- Ability to work with strong personalities
- Excellent oral and written communication skills
- Ability to maintain strict confidentiality
- A polished and professional demeanor is a must
- A positive attitude and sincere personality
Who we are
Belvedere Trading is its core values:
- We strive for excellence as a team and individually (Team Belvedere) and expect merit based responsibilities and compensation (Me in Team).
- We value innovation delivered incrementally (Iterative Innovation) and expect all to act like owners (Own it).
- We communicate passionately and with compassion to reach the best solutions (Passionate Discourse).
These values help guide us as a firm and as individuals. We are excited to bring those who have similar beliefs to join our family.
What we offer
Belvedere Trading offers great benefits, semi-annual performance bonuses, a casual environment, and the satisfaction of seeing your work make a difference. At Belvedere Trading, we encourage all employees to play an integral part in our growth and the creative process. Our employees’ health is important, so we provide full benefits and a robust wellness program including: in-office yoga, health seminars, and discounted gym memberships. Belvedere also recognizes the positive effects of a strong work-life balance by having an unlimited, paid time off policy. Most importantly, Team Belvedere likes to have fun, both inside and outside the office walls!