Executive Administrative Assistant
Executive Administrative Assistant
Executive Administrator Job Summary
We are looking for a competent Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
What is Monica + Andy?
We are a digitally native, organic baby and children’s brand that strives to make things better for parents and babies. Inspired by the birth of her daughter, our Founder Monica Royer created Monica + Andy to deliver softer organic fabrics, better-designed clothing and blankets, and a seamless, easy shopping experience for all parents. Thoughtfulness can be found in every design detail and extends to our in-store workshops and classes for new parents and babies. We do it because we care.
Core company universal competencies
- Empathy
- Self-Awareness
- Judgment
- Intellectual honesty
Competencies for Executive Administrative Assistant:
- Professional representation for the CEO
- Communication with team members and external company contacts
- Ability to maintain discretion with confidential information
- Ability to work with a cross-functional team
Executive Administrative Assistant Skill Set:
- Excellent knowledge of Google Suite
- Proficiency in DropBox, Free Conference Call, Zoom Video Conferences
- Planning and time management
- Ability to multitask and prioritize workload
CEO SUPPORT
The Executive Administrative Assistant will be responsible supporting the CEO in all aspects related to:
- Being the administrative point of contact between the CEO and internal team members and external contacts
- Handling inbound executive meeting requests, questions and routing appropriately
- Monitoring and archiving email messages daily
- Daily management of calendar events, ability to foresee meeting conflicts and propose resolutions
- Managing family calendar and distribute as needed
- Arranging travel plans
- Attendance in meetings related to developing and implementing business strategy if the CEO is unable to attend
- Developing an electronic filing system and physical filing system as needed
- Maintenance of Monica + Andy team email creation, email lists
OFFICE MANAGEMENT
The Executive Administrative Assistant will help support daily office operations and upkeep including ordering office materials & equipment, preparing for meetings and communicating office changes with all employees.