Executive Administrative Assistant

Executive Administrator Job Summary

We are looking for a competent Executive Administrative Assistant to provide personalized administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

What is Monica + Andy?

We are a digitally native, organic baby and children’s brand that strives to make things better for parents and babies.  Inspired by the birth of her daughter, our Founder Monica Royer created Monica + Andy to deliver softer organic fabrics, better-designed clothing and blankets, and a seamless, easy shopping experience for all parents. Thoughtfulness can be found in every design detail and extends to our in-store workshops and classes for new parents and babies. We do it because we care.

Core company universal competencies

• Empathy
• Self-Awareness
• Judgment
• Intellectual honesty

Competencies for Executive Administrative Assistant:

• Professional representation for the CEO
• Communication with team members and external company contacts
• Ability to maintain discretion with confidential information
• Ability to work with a cross-functional team

Executive Administrative Assistant Skill Set:

• Excellent knowledge of Google Suite
• Proficiency in DropBox, Free Conference Call, Zoom Video Conferences
• Planning and time management
• Ability to multitask and prioritize workload

CEO SUPPORT

The Executive Administrative Assistant will be responsible supporting the CEO in all aspects related to:

• Being the administrative point of contact between the CEO and internal team members and external contacts
• Handling inbound executive meeting requests, questions and routing appropriately
• Monitoring and archiving email messages daily
• Daily management of calendar events, ability to foresee meeting conflicts and propose resolutions
• Managing family calendar and distribute as needed
• Arranging travel plans
• Attendance in meetings related to developing and implementing business strategy if the CEO is unable to attend
• Developing an electronic filing system and physical filing system as needed
• Maintenance of Monica + Andy team email creation, email lists

OFFICE MANAGEMENT

The Executive Administrative Assistant will help support daily office operations and upkeep including ordering office materials & equipment, preparing for meetings and communicating office changes with all employees.