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Executive Administrative Assistant

| Chicago

Founded by The Allstate Corporation in 2016, Arity is a data and analytics company focused on improving transportation. We collect and analyze enormous amounts of data, using predictive analytics to build solutions with a single goal in mind: to make transportation smarter, safer and more useful for everyone.

At the heart of that mission are the people that work here—the dreamers, doers and difference-makers that call this place home. As part of that team, your work will showcase both your intelligence and your creativity as you tackle real problems and put your talents towards transforming transportation.

That’s because at Arity, we believe work and life shouldn’t be at odds with one another. After all, we know that your unique qualities give you a unique perspective. We don’t just want you to see yourself here. We want you to be yourself here.
 

 

The Team

 

 

The Sales Team at Arity owns the success of Arity’s customers including sales, customer onboarding, new/enhanced Arity product implementation, consistent goal and KPI discussion and account reviews.

 

 

 

The Role

 

This team at Arity is looking for a Executive Administrative Assistant to provide comprehensive and diversified administrative support to an Officer by applying in-depth knowledge of department policy and organization.

Responsibilities

  • Design and format reports, forms, correspondence, utilizing the firm’s standard and highest possible quality orientation. Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merger) and PowerPoint.
  • Coordinate and maintain appointment schedules and calendar. Proactively take responsibility for calendar management utilizing good judgment and initiative.
  • Open, sort, review and organize incoming/outgoing mail and correspondence.  Independently draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
  • Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion with an ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
  • Prepare complex and confidential letters, technical memorandums and reports for professional and managerial staff review and action.
  • Work with junior and senior level technical staff, intercompany group leaders and office leaders as well as area and corporate management to make certain their needs are addressed in a timely, professional manner.
  • Works autonomously to manage projects and maintain communication with interested parties.
  • Provides complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
  • Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
  • Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs.
  • Monitoring expenses for the office with a responsibility to budget adherence; review and coordinate approval of all expenses including processing accounts payable invoices.

 

 

 

 

Qualifications

 

  • Knowledge of major department/business unit functions
  • Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
  • Salesforce experience preferred
  • Excellent written, verbal and listening communication skills using pleasant interpersonal skills
  • High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
  • Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
  • Maintains an advanced degree of confidentiality and sense of urgency
  • Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
  • Ability to influence and persuade various internal and external constituents to drive projects to completion
  • Ability to interact with all levels of management and staff
  • Typically has 7-10 years of prior experience supporting a large team or executive

 

 

 

That’s the day-to-day, now let’s talk about the rest of it. As we mentioned, Arity was founded by The Allstate Corporation. But you’ll be working for—and at—Arity. It’s the best of both worlds. You’ll get access to the full suite of Allstate benefits and work in a fast-paced startup culture. That’s more than just free breakfasts, brain breaks and ping pong. It’s a culture that encourages you to be you.

Sound like a fit? Apply now! We can’t wait to meet you.

Heads up: when you click “apply now” you’ll be directed to the Allstate careers site. You’re still looking at an Arity job, but because we were founded by Allstate, we share the same application system.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • KotlinLanguages
    • PythonLanguages
    • RLanguages
    • ScalaLanguages
    • SqlLanguages
    • SwiftLanguages
    • ReactLibraries
    • ReduxLibraries
    • PandasLibraries
    • Sci-KitLearnLibraries
    • NumpyLibraries
    • MatplotlibLibraries
    • HadoopFrameworks
    • SparkFrameworks
    • SpringFrameworks
    • PysparkFrameworks
    • HiveFrameworks
    • ImpalaFrameworks
    • KafkaFrameworks
    • NiFiFrameworks
    • CassandraDatabases
    • MongoDBDatabases
    • OracleDatabases
    • Google AnalyticsAnalytics
    • AxureDesign
    • InVisionDesign
    • SketchDesign
    • MuralDesign
    • SmaplyDesign
    • ConfluenceManagement
    • JIRAManagement
    • Pivotal TrackerManagement
    • TrelloManagement
    • TrackerManagement
    • WordpressCMS
    • SalesforceCRM
    • PardotCRM

Location

Arity's located in the Merchandise Mart, the heart of Chicago's tech scene. Mobility is what we do & you can find us using all forms to get to work.

An Insider's view of Arity

What’s the vibe like in the office?

At Arity, you’re encouraged to see yourself and be yourself. When you walk through the door, you are part of something bigger than yourself and are empowered to achieve and be better than when you first started here. The space and culture facilitate collaboration & are designed to spark innovation, allowing us to accelerate the future of mobility.

Taylor, Steph & Rachel

Culture team

What's the biggest problem your team is solving?

The mission of our team is to derive meaningful events and features from raw telematics data, with a mix of physics, signal processing, machine learning, & experimentation. Derived from big data, we're developing best-in-class solutions for collision and distracted driving detection which is disrupting the mobility space.

Venu & Kyle

Data Scientists, Advanced Sensor Insights Team

What makes someone successful on your team?

Product Managers on my team are go-getters. They dive into an ambiguous market and drive our business by leveraging core competencies that achieve solutions. To be successful, they think big, have entrepreneurial drive, wear multiple hats, and have a positive, resilient attitude. Above all, we win together and do this by building each other up.

Rachel

Group Product Manager, Shared Mobility Solutions Team

How do your team's ideas influence the company's direction?

At Arity, we solve problems that impact society. Arity Engineering plays a critical role in developing products that incorporate capabilities our customers want with solutions they need. When a customer has a challenge, we leverage the group’s collective learning to work towards an optimized solution. We rarely come across something we can’t solve.

Emad

Vice President, Engineering

How do you collaborate with other teams in the company?

When collaborating with other teams at Arity, transparency is essential. That means communicating clearly, as well as understanding and respecting other's perspectives. Everyone has strengths that they bring to the table, and open communication allows my team to find those superpowers to work efficiently and successfully deliver to our customers.

Shireen

Salesforce Product Owner, Customer Success Team

What are Arity Perks + Benefits

Arity Benefits Overview

Arity was founded by The Allstate Corporation, but you’ll be working for—and at—Arity. It’s the best of both worlds. You’ll get access to the full suite of Allstate benefits and work in a fast-paced startup culture. That’s more than just free breakfasts, brain breaks and ping pong. It’s a culture that encourages you to be you.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
If enrolled, you have coverage for certain periodic vision exams, eyeglass lenses and frames, or contact lenses, up to a designated dollar amount.
Health Insurance Benefits
Life Insurance
Wellness Programs
Retirement & Stock Options Benefits
401(K)
We also provide a cash balance pension benefit, at no cost, to eligible employees based on their eligible compensation and years of service with the company. Employees are vested after 3 years.
401(K) Matching
Child Care & Parental Leave Benefits
Family Medical Leave
Arity offers up to 12 weeks of unpaid, job-protected leave per year for any employee eligible under the Family and Medical Leave Act (FMLA).
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Recreational Clubs
Fitness Subsidies
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
Diversity Program

Additional Perks + Benefits

Looking for more info? You can find details here: https://www.allstategoodlife.com.

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