Portage Point Partners (“Portage Point”) is an interim management and business advisory firm that partners with stakeholders during periods of transition, underperformance or distress.

Portage Point is currently seeking an exceptional Executive Assistant & Office Manager to strengthen our operational backbone. Our team members are frequently given significant responsibility beyond their prior experience level, creating opportunity for unconstrained personal and professional advancement.  

The Executive Assistant & Office Manager role at Portage Point represents a unique opportunity for highly-motivated professionals to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The Executive Assistant & Office Manager should be prepared to work within a small, collaborative team environment to manage discrete work streams. 

Responsibilities

• Oversee the maintenance and improvement of internal systems including managing the CRM, project management applications and resource library
• Support human resources initiatives including recruiting coordination, implementation of performance management program and support of learning initiatives
• Provide traditional executive assistant services to the Founder & Managing Partner (i.e. calendar management, meeting preparation and expense report management)
• Manage the office to ensure properly functioning technology (in partnership with third party technology support partner) and adequate supplies
• Coordinate new employee pre-boarding and onboarding
• Additional duties as assigned

Qualifications

• Bachelor’s degree
• At least three years of experience as an executive assistant to top level of management
• High degree of maturity with a proven ability to interact with management, team members and external partners
• Effectively communicates through Microsoft Word and PowerPoint including high-quality messaging, structure and formatting a plus
• Ability to successfully work in a small, collaborative team environment
• Eagerness to be responsive at all times
• Excellent written and verbal communication skills including strong e-mail etiquette
• Top-tier organizational and project management skills and attention to detail
• Self-starter and entrepreneurial nature
• Previous CRM management experience a plus

Compensation - Highly competitive compensation with quarterly bonus payments, premium health insurance and 401(k) programs