Executive Assistant
Bounteous is seeking an Executive Assistant to join our rapidly growing organization. The Executive Assistant provides strategic and responsive administrative support to the Office of the CEO, performing a wide variety of activities independently, exercising discretion and sound judgment at all times. The EA will manage the CEO’s calendar, email and travel, attend meetings (on- and offsite), take notes, create and share meeting readouts, track action items, and professionally represent the CEO. The EA will also assist with special projects fulfilling some project management and coordination needs.
Role and Responsibilities
- Serve as the CEOs personal assistant, confidant, secretary, and representative
- Build trust and effective relationships with key internal and external stakeholders, including senior leadership, clients, and investors
- Maintain the highest level of confidentiality at all times
- Organize, schedule, and re-schedule meetings and events including catering and logistics
- Support executive teams including meeting management and status tracking
- Coordinate travel needs including booking travel, lodging, event space, and transportation
- Support post merger integration activities
- Assist with processing timesheets and expenses
Preferred Qualifications
- 7+ years experience in administrative support to senior executives, preferably in the digital agency space
- Ability to edit and create compelling presentations using PowerPoint
- Ability to facilitate discussions and represent the CEO and executive team to internal and external stakeholders
- Serve as a gatekeeper to the CEO, including managing and prioritizing meetings, blocking and tackling calendar requests, and scheduling travel and speaking engagements
- Possess an ownership, results-oriented mindset with a team focus and a drive to continually grow
- Demonstrate a positive and constructive attitude and team-building, collaborative approach
- Demonstrate sound judgment and discretion with a clear understanding of and strong appreciation for the need for confidentiality
- Demonstrate a strong attention to detail and accuracy, particularly when under pressure
- Be a skilled expert in Office 365 applications especially Outlook, Sharepoint, and OneDrive, including demonstrated success scheduling meetings and sending emails on behalf of an executive, including advanced email skills like mail mergers and anonymous email delivery
- Be a skilled expert in using and setting up Zoom meetings and webinars
- Have the ability to perform multiple tasks in a fast-paced, energetic environment
- Have the ability to anticipate, organize, and lead projects and build efficient, effective processes
- Demonstrate advanced verbal and written communication and collaborative interpersonal skills and be a Bounteous ambassador at all times
- Be flexible and readily adaptable to changing circumstances and a growing team
- Have experience working in a global, Private-Equity-backed company
- Ability to consistently work out of our flagship Collaboration Center in Ravenswood, Chicago
- To ensure the safety of all our team members, Bounteous requires that all team members who enter the physical Collaboration Center be fully vaccinated, unless medically or religiously exempt
We invite you to subscribe to our monthly and quarterly newsletters to stay up to date with the latest job openings as well as resources and tips for job seekers here.
Research shows that women and other underrepresented groups apply only if they meet 100% of the criteria of a job posting. If you have passion and intelligence, and possess a technical knack (even if you’re missing some of the above), we encourage you to apply.
Bounteous is focused on promoting an inclusive environment and is proud to be an equal opportunity employer. We celebrate the different viewpoints and experiences our diverse group of team members bring to Bounteous. Bounteous does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, physical or mental disability, national origin, veteran status, or any other status protected under federal, state, or local law.
Bounteous is willing to sponsor eligible candidates for employment visas.