Executive Assistant

| Chicago | Hybrid
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Hireology’s technology empowers businesses to build great teams. Over the last eight years, we’ve grown from a startup to a market-leading organization with over 175 team members, and we’ve created an award-winning culture that makes this company an amazing place to work.

 

It’s with that in mind that Hireology is looking to add a dedicated member to our team, to help ensure fluid communication between all internal and external stakeholders, consistent timeline execution, and creative problem-solving. The Executive Assistant is the person who enables us to ensure we delight our employees and customers, unlock our company’s full potential, and deliver lasting growth. We’ve grown exponentially, and we will continue to grow even more - our Executive Assistant will help us get there faster by ensuring the Senior Executive team is supported in their roles

 

As our Executive Assistant, you’ll be responsible for:

 

  • Project execution: There are a lot of cross-functional initiatives here at Hireology. You’ll need to be an expert at scoping projects and managing them to their successful conclusion.

  • Communications: We are in a lot of meetings and make a lot of decisions. You’ll be directly responsible for ensuring the right message gets to the right person on time. To do this, you’ll need to gain a quick and deep understanding of responsibilities across the organization, and build relationships with team members to effectively deliver messages.

  • Scheduling: As we mentioned, there are a lot of meetings! You’ll need to make sure the right people are in the meetings, and if there is travel involved, you will need to coordinate those plans as well.

  • Making work easier: Growing a business high double digits year over year requires a lot of focus, attention, and effort - you will need to make sure we can focus on the growth of Hireology by making our work life easier. A few examples of this are, conducting and delivering effective research, preparing us for calls, making sure meeting attendees have what they need, or even reminding us when we have forgotten to send a thank you note.

So what kind of person are we looking for in this role? We have a unique culture here at Hireology, and the person who will be successful in this role will be:

 

  • Obsessed with details: with so much going on, you need to be the catch-all for all of the action items, next steps, and ideal outcomes.

  • An Effective Communicator: delivering messages up and down and across the organization requires clarity, diplomacy and discretion - you will need to demonstrate all of those abilities. Please show us how well you communicate in a well-written cover letter to this opening.

  • Creative and Curious: maybe we have not done things the way they should be done - you’ll be able to find areas we can be better and make them better.

  • A Person of Integrity: not negotiable in this role or any at Hireology.

Okay, we’ve laid out what the job is - now are you qualified? Here are the minimum qualifications we’re looking for in an Executive Assistant: 

 

  • 2  to 5 years experience in fast-paced work environment

  • Has shown the ability to marshal people to an ideal result

  • Demonstrates Excellent organization and planning skills

  • Comfortable having meaningful/impactful conversations with C-level executives both inside and outside the company

  • Shows comfort and calm during times of rapid change

  • Quickly develops impactful relationships

  • Processes information quickly and induces or deduces likely outcomes

So what can you expect after you apply? You will:

  • Take a brief true/false survey. Be sure to check your email after you apply.
  • Have a phone conversation with someone on our Recruiting team. This is a high-level conversation about you, but also a good opportunity for you to learn more about us.
  • Meet with our Leadership team. This will be an opportunity for us to get an idea of how you got to where you are, and if where you want to go lines up with where we are going.
  • Provide us some references. We use our automated reference check system for this, so you just give us some names, they fill out a survey, and we are all set.

 

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Technology we use

  • Engineering
    • GolangLanguages
    • JavascriptLanguages
    • RubyLanguages
    • ReactLibraries
    • Ruby on RailsFrameworks

Location

Unbeatable office space in downtown Chicago, with views of the Chicago River and Navy Pier. Our Chicago office is currently in a hybrid working model!

What are Hireology Perks + Benefits

Hireology Benefits Overview

Health, Dental & Vision Insurance now kicks in on your first day!!!

Hireology offers a comprehensive benefits package including medical, dental, and vision insurance plans, matching 401(k) including Roth, unlimited discretionary time off, paid mental health days, paid parental leave, commuter and parking benefits, open and collaborative workspace, free onsite gym, and professional development programs including formal mentorship and job shadowing. We seriously want this to be the BEST place you've ever worked, and our benefits support that effort!

Culture
Volunteer in local community
Hireology offers two paid volunteer days, as well as, company-wide volunteer events.
Partners with nonprofits
Re:work and Upward Global, The Urban Alliance, Brave
Open door policy
OKR operational model
Team based strategic planning
Pair programming
Open office floor plan
Employee-led culture committees
Hybrid work model
President's club
Employee awards
Flexible work schedule
Remote work program
Our remote work program includes full-time remote for specific positions and the ability to work remotely on occasion, as needed.
Diversity
Documented equal pay policy
Dedicated diversity and inclusion staff
Highly diverse management team
Mandated unconscious bias training
All employees participate in anti-harassment and discrimination training on an annual basis.
Diversity manifesto
Mean gender pay gap below 10%
Diversity employee resource groups
we have a 100% employee lead DEI Council that promotes and supports all diversity initiatives, from group discussions on slack, to volunteer and donation matching events - we do it all!
Hiring practices that promote diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability insurance
Dental insurance
Vision insurance
Health insurance
Blue Cross Blue Shield - Health benefits kick on on your FIRST day.
Life insurance
Pet insurance
Wellness programs
Hireology provides gym membership discounts, as well as, Divvy membership discounts.
Team workouts
Mental health benefits
Hireology employees are encouraged to use one paid mental health day a month and are given access to an employee assistance program that provides mental health resources and access to counseling.
Financial & Retirement
401(K)
401(K) matching
Company equity
Performance bonus
Charitable contribution matching
Child Care & Parental Leave Benefits
Childcare benefits
Generous parental leave
Family medical leave
Vacation & Time Off Benefits
Unlimited vacation policy
Generous PTO
Paid volunteer time
Paid holidays
Paid sick days
Office Perks
Commuter benefits
Company-sponsored outings
Free snacks and drinks
Snacks galore!
Some meals provided
Free lunch on Tuesdays in the office! We order catering on Tuesdays from minority-owned and local restaurants. We always keep healthy options that can make for a quick lunch.
Company-sponsored happy hours
Onsite office parking
We have parking spots available upon request
Recreational clubs
Home-office stipend for remote employees
$50/month directly to your paychecks
Mother's room
Onsite gym
Professional Development Benefits
Job training & conferences
Tuition reimbursement
We offer an educational budget that can be used for applicable tuition reimbursements!
Lunch and learns
Promote from within
Mentorship program
Continuing education stipend
Continuing education available during work hours
Online course subscriptions available
Customized development tracks
Paid industry certifications

Additional Perks + Benefits

True work-life-balance! (unlimited PTO helps)

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