Executive Assistant

Overview

The Marketing Store, a HAVI company, is a privately held global Agency that innovates, optimizes and drives marketing promotions and supply chains of many of the best known brands in the world. When you work at The Marketing Store, you have a chance to make your mark – to be a part of work that drives value, brings a smile and keeps everyday life moving forward. Which means it’s not the size of our global footprint, but rather your personal fingerprint, that has the power to make a real difference for our customers… and to touch the lives of people both at home and around the world.

 

We are staffed by a senior team of classically trained marketing professionals. Having developed an insightful, strategic, brand-building process for creating advertising campaigns, we have adapted this same thinking to promotions, digital, direct, the Internet, CRM, loyalty, premiums and events.  The result is unique solutions that cover the gamut of marketing channels. Our clients include McDonald’s, Nissan, T-Mobile and more!

Responsibilities

We are looking for an Executive Assistant to support our global executive team. This role requires a high level of confidentiality while handling day-to-day administrative duties and playing a key role in working on global projects and initiatives.  This is a great opportunity for a pro-active, dedicated high contributor to make an immediate impact.

 

  • Daily administrative tasks: Calendar, Global travel, coordinating meetings, expense reports, e-mail communication management
  • Maintain appointments, scheduling, screening calls, strong follow up
  • Support special projects, prepare, edit, and review
  • Communicate and interact with various Executives, Clients and Assistants to arrange meetings
  • Create/prepare PowerPoint Presentations, Marketing Research, Proposals
  • Assist with management of key communication channels, including intranet and internet sites

Desired Skills & Experience

  • four-year college degree or equivalent experience 
  • Executive administrative (C-suite) experience of at least 5 years
  • Technology proficiency
    • Expert MS Office experience (PowerPoint, Excel, Word)
    • Experience with Adobe Illustrator (editing of pdfs and images)
    • Current knowledge of technology support services
      • Google Docs
      • Dropbox
      • Survey Monkey
    • Research and bring on new tools to help manage the role
  • Experience in managing busy Outlook Calendar and extensive Global travel
    • Track and proactively communicate needed follow up action items
    • Manage priorities throughout day and appointment coordination
    • Balance various calendar needs in alignment with executives travel/personal schedule
    • Proactively adjust schedules based on dynamic changing calendar
  • Strong organizational and time management skills
  • Displays accuracy, integrity, and timeliness in all completed work
  • Takes on problems and/or challenges graciously and develops solutions using resourcefulness, critical thinking, and judgment
  • Ability to interpret data and reports, research various companies, conferences, tools, etc. using the Internet and other means
  • Ability to work independently and under pressure and to meet deadlines
  • Strong communication (written and verbal) and interpersonal skills, with the desire to take direction and actively learn and grow in a dynamic and exciting organization
    • Ability to work with and develop relationships with other Admins on a client and global basis
  • Attention to detail and proofreading
    • Outstanding written communication 
  • Ability to organize and plan and attend executive level meetings and gatherings
    • Manage conferences and logistics
    • Note-taking and meeting summary note preparation
    • Follow up and track expected deliverables
  • Manage and track expenses and expense forms

 

Interpersonal Skills

  • Eagerness/willingness to pitch in on ad hoc projects
  • Demonstrates initiative and anticipates needs of the business/executives
  • Sense of humor, high energy, confidence – projects professional image that reflects positively on the represented executives
  • High level maturity and ability to interact with all levels of employees and clients (both internal and external)
  • Maintain confidentiality of sensitive information and communicate with discretion

Benefits

The Marketing Store provides comprehensive benefits offerings to all full-time employees starting on day one. Our benefits include options for medical and dental insurance, 401(k) plan with Company matching provision, profit sharing, flexible spending accounts, tuition reimbursement, life insurance, health and wellness benefits (including discounts on products & services), employee assistance program, and disability insurance

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Technology we use

  • Engineering
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • RLanguages
    • RubyLanguages
    • D3JSLibraries
    • FluxLibraries
    • jQueryLibraries
    • jQuery UILibraries
    • ReactLibraries
    • ReduxLibraries
    • Twitter BootstrapLibraries
    • AngularJSFrameworks
    • Backbone.jsFrameworks
    • Ember.jsFrameworks
    • HadoopFrameworks
    • Node.jsFrameworks
    • Ruby on RailsFrameworks
    • SpringFrameworks
    • CassandraDatabases
    • DB2Databases
    • HiveDatabases
    • Microsoft SQL ServerDatabases
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases
    • RedisDatabases
    • TeradataDatabases

Location

Our company is in the heart of the Loop, making for an easy commute. We are blocks away from the river and the lake surrounded by trendy hotspots.

An Insider's view of The Marketing Store

How would you describe the company’s work-life balance?

The Marketing Store offers employees an incredible work life balance. We all work hard to get the work done but our personal lives and passions outside of work are always supported. Employees are encouraged to have flexible work schedules, working remotely when needed and finding time to do what they love in and out of the office.

Alysha

Vice President, Communications

What's the biggest problem your team is solving?

We’re leveraging data to solve marketing challenges for clients to understand who their customers are, and to activate future games & promotions. By using data, we’re enabling our clients to make data driven decisions and create custom experiences that will resonate with their target audience.

Wendy

Senior Director, Analytics

What makes someone successful on your team?

Being solutions oriented is the secret to success at The Marketing Store. We’re lucky to work with some of the biggest brands on new digital initiatives – which means we are often navigating in the unknown and encountering new scenarios. Successful team members can access current road blocks and determine how they can help solve the problem.

Leigh Anne

Director, Product Management

How do your team's ideas influence the company's direction?

Analytics is at the core of what we strive to achieve at TMS – measurable impact to our client’s business. The decision science team is responsible for enabling the descriptive and prescriptive marketing analytics that drive strategic recommendations and shape the programs that we execute across the agency.

Tom

Manager, Decision Sciences

How do you empower your team to be more creative?

I let creatives do what they came here to do by empowering them to think and have a point of view. Make them trust me because I commit to their development and follow through. I challenge their thinking and executions, so they can think strategically. Respect them as humans and provide them with an environment where they have fun and can grow.

Diana

Vice President, Creative Director

What are The Marketing Store Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Adoption Assistance
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Sabbatical
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Game Room
Stocked Kitchen
Happy Hours
Relocation Assistance
Fitness Subsidies
Professional Development Benefits
Tuition Reimbursement
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