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Executive Assistant

| Chicago
ActiveCampaign is one of the fastest growing tech companies in Chicago revolutionizing marketing automation. Our software allows all users, from small companies to enterprise, the power to make smarter business decisions based on data-driven analytics. We are on our way to being the Chicago-based company everyone wants to join.
Due to continued growth across the organization and scale of revenue and customer growth, ActiveCampaign is seeking an experienced EA to partner with our CTO and SVP of Sales. This newly-created role will have the ability to have a large, noticeable impact across the entire organization by allowing senior executives to increasingly focus on the most strategic matters and decisions. Primary functions will include: Executive Support, Project Management, Communications and Event Planning.

What your day could consist of:

  • Complete a broad range of administrative tasks for the CTO & SVP of sales including managing extremely active meeting calendars
  • Manage, coordinate, and arrange senior executives’ travel and related expenses
  • Organize and plan team events, both internally and offsite
  • Work closely with senior executives to provide oversight on projects, ensuring key stakeholders are updated, and deadlines are met;
  • Identify opportunities to create new processes or behaviors that enable alignment, strong communication, and effective collaboration across multiple stakeholders;
  • Organize and facilitate meetings as necessary (e.g., creating agendas, taking notes and action items, drafting correspondence, and following up to see action items through to completion)
  • Proactively schedule meetings on behalf of senior executives;
  • Project manage to ensure deliverables are received on a timely basis;
  • Complete industry or other research projects as requested;
  • Understand the key business objectives of the executives to help prioritize activities appropriately.

What you'll need:

  • 3+ years of relevant experience supporting multiple senior executives, preferably within a fast-growing, ever changing, technology company;
  • Exceptional professionalism, written and verbal communication and interpersonal skills;
  • Acute attention to accuracy and ability to prioritize while juggling multiple tasks and competing demands concurrently, all the while maintaining calm under pressure;
  • Technical aptitude with prior experience navigating through the Google Suite across Mac operating systems;
  • The ability to exercise both great judgement and discretion;
  • Highly resourceful and adaptable team-player, with the ability to also be extremely effective independently;
  • Proactive problem-solver. Thinks ahead, minimizes potential issues and identifies ways to improve;
  • Agile and strategic thinker with proven organizational and project management skills.

ActiveCampaign is an employee-first culture. We take care of our employees at work and outside of work. We'll share all the details later on but in summary: comprehensive health and welfare benefits including no premiums for employees, open vacation plan, generous 401(k) matching, free lunch and endless snacks and beverages, reimbursed commuting, education budgets, ongoing learning and development, a proactive approach to diversity and inclusion, career pathing and lots of swag.

Read Full Job Description

Technology we use

  • Engineering
  • Product
  • Sales & Marketing
    • JavaLanguages
    • JavascriptLanguages
    • PHPLanguages
    • PythonLanguages
    • jQueryLibraries
    • DjangoFrameworks
    • Ember.jsFrameworks
    • FlaskFrameworks
    • LaravelFrameworks
    • MySQLDatabases
    • TrelloManagement
    • ActiveCampaignCRM

Location

Beautiful Chicago Loop Office overlooking State Street with views of the lake and Millennium Park and is minutes from the Metra & CTA.

What are ActiveCampaign Perks + Benefits

Culture
Volunteer in local community
Partners with Nonprofits
Friends outside of work
Eat lunch together
Intracompany committees
Daily stand up
Open door policy
Team owned deliverables
Group brainstorming sessions
Pair programming
Open office floor plan
Diversity
Dedicated Diversity/Inclusion Staff
Unconscious bias training
Health Insurance & Wellness Benefits
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Child Care & Parental Leave Benefits
Generous Parental Leave
Remote Work Program
Family Medical Leave
Return-to-work program post parental leave
Vacation & Time Off Benefits
Unlimited Vacation Policy
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Some Meals Provided
Happy Hours
Recreational Clubs
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Diversity Program
Lunch and learns
Cross functional training encouraged
Promote from within
Mentorship program
Continuing Education stipend
Online course subscriptions available
Paid industry certifications

Additional Perks + Benefits

Daily Catered Lunches. Open Vacation Policy. Dual monitor & stand-up desk workstation. FOND Membership. Peer Recognition Program (bonuses). Work/Life Balance. Competitive Salaries.

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