Executive Assistant

| Chicago

Summary of the Executive Assistant

 

SMS Assist has an exciting career opportunity for an Executive Assistant.  The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people.

 

This is a full-time non-exempt position. The schedule for this position is Monday- Friday 8:00 AM-5:00 PM.

 

Responsibilities of the Executive Assistant

 

  • Provide overall general administrative support
  • Maintain files and records in accordance with legal requirements and Company policies and procedures
  • Assist Directors with various administrative tasks and projects
  • Respond to mail, phone calls, or emails requesting support
  • Create and prepare basic data reports and scorecard using Excel
  • Build relationships with key partners, both internally and externally
  • Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results
  • Identify opportunities for improving productivity and efficiency
  • Participate in special projects and task forces, as assigned

 

Competencies of the Executive Assistant

  • Maintains strict confidentially
  • Demonstrates integrity
  • Relishes accountability
  • Plans and organizes
  • Strong problem-solving ability
  • Builds trusted relationships
  • Promotes teamwork
  • Sets and drives priorities
  • Demonstrates technological savvy
  • Writes effectively
  • Tailors interpersonal approach
  • Excellent verbal communication ability
  • Attention to detail
  • Able to work under pressure

 

Qualifications of the Executive Assistant

 

    Minimum Qualifications

 

  • Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment
  • Ability to maintain strict confidentiality regarding employee personal information, payroll and employee issues
  • Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook
  • Strong communication skills with a focus on asking questions and listening to understand
  • Excellent time management, organization and prioritization skills
  • Process-oriented and desire to follow processes to ensure accuracy and compliance

 

    Preferred Qualifications

 

  • Proven experience as an Executive or Administrative Assistant in the C-Suite Executive Level

 

­­­­­___________________________________________________________________________________

Please note, this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities, and schedule may change at any time with or without notice.

 

SMS Assist is an Equal Opportunity Employer (EOE) that welcomes and encourages all applicants to apply regardless of age, race, color, religion, sex, sexual orientation, gender identify and/or expression, national origin, disability, veteran status, marital or parental status, ancestry, citizenship status, pregnancy or other reasons prohibited by law.

This position is not eligible for visa sponsorship.

 

Read Full Job Description

Location

875 North Michigan Avenue , Chicago, IL 60611

What are SMS Assist Perks + Benefits

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Pet Insurance
Wellness Programs
Onsite Gym
Retirement & Stock Options Benefits
401(K)
Performance Bonus
Child Care & Parental Leave Benefits
Generous Parental Leave
Flexible Work Schedule
Family Medical Leave
Vacation & Time Off Benefits
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Professional Development Benefits
Job Training & Conferences

Additional Perks + Benefits

Competitive Salary. Flexible Spending Plans. Prescription Drug Program. Free Fitness Center membership.

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