Company Overview

At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently. Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe. Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.

Department OverviewThis department is responsible for selling Motorola Solutions public safety applications to city, county and state agencies. Supporting the North America Sales Team and strives to be a trusted partner for the business.
Job Description

The Executive Assistant is a professional member of a high functioning, fast-paced leadership team. Our highest priority is accountability and delivery of commitments. 

Responsibilities include:

• Supporting and manage a high-volume of requests and projects

• Coordinate and manage ops reviews, in-person staff meetings, and other events worldwide

• Managing ad-hoc meeting requests and solicitation calls on behalf of the EVP

• Proactively managing the calendar of the EVP and coordinating with direct staff and Corporate

• Supporting in strategic communications, organizational strategy, and all other special projects as assigned

• Preparing and editing correspondence, presentations, reports, and memos

• Compiling and editing weekly briefing reports from each region

• Coordinating proposal and contract documentation for signatures and legal approvals

• Shipping/Receiving local office correspondence

• Tracking corporate sponsorships and annual giving plan budgets

• Tracking and issuing payments for 3rd party resources

• Running internal metric reports from sales tools and issuing to appropriate personnel

• Assisting local executives with expense reports and booking travel

• Miscellaneous administrative business functions

Specific Knowledge/Skills:

• Bachelor's degree preferred; minimum of an Associate's degree required

• Proven experience supporting a C-Suite exective

• Proficiency with the Google suite of office software (Docs, Sheets, Slides, Gmail, Calendar), Microsoft suite of office software (Word, Excel, Powerpoint), and Various Printers / Copiers

• Experience with Salesforce.com and Tableau is a plus

• Project management of intermediate complexity

• Use initiative and judgment within established guidelines

• Effectively interface with employees from other groups within Motorola and senior executives inside and outside the company, and understands key players within all orgs

• Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines

• Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities

• Strong relationship management skills

• Agility and flexibility in response to changing priorities and needs

• Proven ability to manage projects, work under pressure and consistently make deadlines

• Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges

• Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners

• Handles confidential material with the utmost discretion

• Insure communications are clear, thorough, and specific, with attention to follow-through

• Key personality traits: high energy, smart, flexible, trustworthy, resourceful, timely, polite, easy-going, sense of humor, independent, decision maker, accurate, creative, poised

Basic Requirements

2+ years of experience in administrative or support role

Travel RequirementsUnder 10%
Relocation ProvidedNone
Position TypeExperienced
Referral Payment PlanNo

EEO Statement

Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.

If you are a current Motorola Solutions employee, please click this link to apply through your Workday account.