Executive Assistant

| Chicago

Job Description Summary

This position provides administrative support to three Executive leaders at CCC and administrative support to the HR function. This includes the head of CCC’s Service Operations group, Chief Human Resource Officer, and SVP for Casualty Operations. The executive administrative support includes, but is not limited to, day to day business functions as well as the management of calendar and meeting planning. We are seeking an individual who is comfortable working with C level executives, other executive and administrative assistants and all levels of CCC employees. This individual should be capable of anticipating the needs of those being supported in this role. It is important to possess the ability to multi-task, maintain complex and frequently changing schedules while anticipating and providing effective administrative support. This role will entail 60% support for the CHRO and the HR Function and 40% EA support for the other two Executives. The ideal candidate for this job is resourceful, a good problem solver, and organized. Maintaining the completion of daily and project workload in a timely manner is key to success in this position

Job Duties

Executive Assistant Duties:

  • Support three executives by performing administrative responsibilities including scheduling travel, helping manage the executive calendars, taking meeting notes and other typical EA activities.
  • Utilize Workday (HRIS system) for tracking and processing executive expenses and POs.
  • Prepare and edit simple power point materials and presentations
  • Document meeting notes and follow-up on meeting action items as needed
  • Order supplies and other items as required.
  • Be knowledgeable with all office equipment, i.e. printers, copiers, scanners, conference room technology, etc.
  • Perform independent research and prepare information for special projects as assigned
  • Support additional administrative duties and projects as assigned

HR Assistant Duties:

  • Support HR executive and team  for scheduling employees for the employee Kick-off/Mid-Year meetings
  • Complete employment verifications (via telephone and fax/email)
  • Process benefit vendor invoices
  • Administer Reward & Recognition programs including execution and reporting
  • Manages Fitness Reimbursement Programs via Workday
  • Manages approvals for the Tuition Reimbursement Program
  • Assists HR with event planning such as the Children’s Holiday Party.

Qualifications

  • High school diploma or GED, Associate degree. Additional education preferred
  • Total of 10 to 14 years’ experience with minimum of 3 years in C level executive administrative role(s) with experience providing executive level support in a corporate setting
  • Excellent communication and writing skills, ability to manage multiple initiatives, executive scheduling, calendar management, time management, travel planning and logistics. 
  • Proficient technical skills including Workday HRIS system or equivalent, Microsoft Office: Outlook, PowerPoint, Excel, Word, SharePoint.
  • Prior HR assistant experience would be helpful.
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Location

Two city blocks and twenty-five stories of innovation and culture. theMART is interwoven into the fabric of Chicago’s history as an innovator in tech

An Insider's view of CCC

How would you describe the company’s work-life balance?

I've been here 5 years, and I learn something new everyday. I have the opportunity to grow my skill set, the flexibility to spend time with my family, and the support to accomplish my professional goals.

Prasanthi

Senior Manager, Quality Assurance

How do you collaborate with other teams in the company?

Austin and Chicago are both driving innovation and expanding into new technology. Regardless of location, both offices embrace collaboration and a desire to be one team. When needed, employees make trips between offices or use video-conferencing technology to make our interactions feel personal and authentic

Shelly

Vice President, Telematics

How has your career grown since starting at the company?

When I started as an intern at CCC, I was trusted to work with extraordinary technology. Now, as a DevOps Manager, I get to work on those technologies and new ones with other pioneers - that type of innovation ignites my creativity.

Amin

Manager, DevOps

How do you empower your team to be more creative?

Our teams are technically adept and highly capable. Equally, if not more importantly, they have a passion and desire to learn. We're not satisfied just cranking out code, there is a strong desire to learn about our customers and be creative

John

Senior Director, Product Management

How does the company support your career growth?

Employees get to learn about multiple products across our entire customer base. This allows employees to figure out what area aligns best with their strengths and interests, and where they are looking to grow.

Susanne

Senior Manager, IT Operations

What are CCC Perks + Benefits

CCC Benefits Overview

Perks are fun, but they should also be highly functional. So we offer more than just free coffee and gym membership benefits (though we've got those, too). We offer comprehensive and well thought-out benefits for your health, happiness and bank account.

Culture
Friends outside of work
Daily stand up
Team owned deliverables
Group brainstorming sessions
Pair programming
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
CCC's Flexible Spending Accounts (FSA) help employees cover out-of-pocket expenses with pre-tax contributions for medical, dental, vision, prescription drug, and dependent care expenses.
Disability Insurance
CCC provides short-term and long-term disability insurance.
Dental Benefits
CCC provides two dental plans with Aetna, PPO and DMO.
Vision Benefits
CCC provides two vision plans with VSP.
Health Insurance Benefits
CCC offers four medical plans offered through BCBSIL (PPO, Health Savings Account [HSA], Health Care Account [HCA], and Kaiser Permanente HMO.
Life Insurance
Pet Insurance
Wellness Programs
CCC's wellness programs includes bio-metric screenings, financial wellness, and weight loss programs. All of these are provided free of charge.
Onsite Gym
Retirement & Stock Options Benefits
401(K)
CCC offers ROTH and/or pre-tax contributions.
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Remote Work Program
CCC allows employees to work remotely pending their team and manager's discretion.
Family Medical Leave
Vacation & Time Off Benefits
Generous PTO
Paid Holidays
Paid Sick Days
Perks & Discounts
Casual Dress
Commuter Benefits
Company Outings
Happy Hours
CCC Employees host their own Happy Hours once a month where the entire Chicago office is invited. We have monthly themes along with beverages, snacks, and sometimes games for everyone to enjoy
Parking
Depending on your location (Chicago, Austin, LA) we do provide either free parking or subsided parking fees for our employees.
Relocation Assistance
Professional Development Benefits
Job Training & Conferences
Tuition Reimbursement
CCC offers tuition reimbursement to an accredited academic institution for all full-time employees up to $5,250 annually.
Lunch and learns
Promote from within
Continuing Education stipend
Online course subscriptions available

Additional Perks + Benefits

We know that investing in employee development is crucial. Employees have access to the CCC Learning Academy. The CCC Learning Academy was created as an internal platform for you as an employee. You come here to learn new skills such as time management, cooking, financing a home or career and business development. We empower our employees to learn within these four walls, but then go out and collaborate on these ideas with friends and family

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