Executive Assistant

| Chicago

PEAK6 is a leading investment firm headquartered in Chicago. More than 20 years ago, we were one of the first firms to develop sophisticated proprietary technology in our trading business. Today, we leverage our technical ingenuity and operational ability across a number of investment areas, spanning early- to mid-stage growth capital, operational control, trading, and sports management. Over the years, we have built and operated several leading financial technology firms and today our team includes a digital wealth clearinghouse, an outsource provider of flood insurance, a value investment arm, an incubation lab, and more.

As a member of our Executive Administration Team, you’ll have a big impact on the firm and our leadership team by helping to manage their professional operations with a positive attitude and resourceful, ego-free team.

We pride ourselves on our relentless attention to detail and place an immense value on day-to-day management of our teams, space, and resources. Our team is scrappy, high energy, and dedicated to maintaining high standards, while maintaining our ability to stay cool under pressure.

 You’ll be responsible for:

  • Complex meeting scheduling, email and calendar management, including working closely with team leadership to manage their schedules.
  • Responding proactively to changing circumstances and adjusting plans and schedules when necessary.
  • Helping to track and manage legal and other M&A expenses.
  • Creating and updating administrative practices, systems and procedures to improve efficiency and service delivery.
  • Providing project support through meeting scheduling, research and note taking.
  • Attending key meetings and capture comprehensive notes/actions for reporting.
  • Creating agendas, itineraries and other support materials.
  • Gathering, collating and providing background information to support informed decision making and planning.
  • Planning and organizing meetings, calls, and team events for the Strategic Capital/Legal team.
  • General admin duties, including travel coordination and booking, reconciling expense reports and budgets, filing, correspondence, etc.
  • Helping others to understand their obligations to comply with policies and guidelines.
  • Managing competing priorities and providing consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion.
  • Handling confidential information; organizing and maintaining files.
  • Developing and maintaining effective working relationships and open channels of communication within the Strategic Capital/Legal team and across the broader organization.

 You’ll gain loads of experience in this role but before you do, you should have:

  • 5+ years of relevant experience, including working directly with senior leadership.
  • Strong written and verbal communication skills.
  • Project management skills to help deliver new initiatives, evangelize existing ones and keep executive sponsors informed.
  • Strong work ethic and sense of accountability, responsibility, reliability, and responsiveness.
  • Strong sense of integrity, discretion and professional practices in representing a growing business.
  • Mature judgement, positive outlook and resilience under stress of deadlines and demands.
  • The ability to work in a fast-paced environment with multiple tasks and projects at hand.
  • The ability to organize and manage large amounts of files, tasks, schedules, and information.
  • Self-direction, proactive approach and ability to work independently.
  • Ability to work collaboratively, where appropriate.
  • Energy and a desire to tackle new projects.
  • Demonstrated ability to understand multiple, diverse stakeholders through all levels of an organization.
  • The ability to prioritize and effectively manage workloads to meet deadlines, while delivering high-quality work.
  • Ability to function effectively in a highly charged executive environment.
  • Low ego, be a good sounding board for others, as well as the ability to anticipate the needs of a busy executive and direct staff.
  • Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).

All of our team members have these traits. You should, too.

Collaboration Grit

Adaptability Ownership

Life at PEAK6

We want you to like coming to work so we work really hard to make your job fun and different from any other.

As a PEAK6 Executive Assistant you can enjoy:

  • Generous medical, vision and dental plans
  • Matching 401(k) programs
  • Adoption assistance & family leave
  • Sabbatical program
  • Speakers Series
  • Massage days
  • Poker tournament with a grand prize of a World Series of Poker buy in
  • Sports leagues
  • Cornhole tournaments
  • Annual PEAK6 Party
  • Yoga classes
  • Tuition reimbursement
  • Lasik eye discount
  • Philanthropy events
  • Annual wellness screens and flu shots
  • Bagel Fridays/expiration lunches
  • Birthday gifts
  • Charitable matching gift program


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Technology we use

  • Engineering
    • GolangLanguages
    • JavaLanguages
    • JavascriptLanguages
    • PythonLanguages
    • jQueryLibraries
    • ReactLibraries
    • ReduxLibraries
    • Node.jsFrameworks
    • MongoDBDatabases
    • MySQLDatabases
    • PostgreSQLDatabases

Location

141 W. Jackson Blvd, Chicago, IL 60604

An Insider's view of PEAK6

How would you describe the company’s work-life balance?

This is very important and luckily, we feel it’s something attainable for our employees. We have a generous time off policy, in addition to other affiliated vacation perks and leave benefits.
For example, to help employees save time on conventional tasks, we offer complementary services in the office, such as manicures, massages, and yoga classes.

Courtney Kuhnen

Human Resources Business Partner

How do you collaborate with other teams in the company?

Our developers are also a part of the decision-making process. We help our technologists take an interest in the business side of things - they know how the end product should work. Our developers know how the traders are going to use a product and after a product is delivered, the developer stays involved – making sure that things work efficently.

Rishi Kamath

QA Development Lead

How does the company support your career growth?

We have a big focus on career growth, especially for those in technology. Because of our size, there are opportunities to prove yourself and rapidly increase your responsibility on a team. And because of Peak6’s culture of constantly trying new things, there are often opportunities to get in at the ground floor of new ventures in a leadership role

Paul Whalen

Software Engineer

What unique initiatives do you have that encourage innovation?

We organize “tech days” where employees are encouraged to work on tech projects of their choosing. Projects have ranged from mobile apps to Sega emulators to workflow improvements for our developers. Recently, tech days took the form of a more formal hackathon, in which technologists and traders teamed up to prototype several new trading tools.

Luke Peeler

Software Engineer

What’s the vibe like in the office?

I like working at PEAK6 because there’s always something exciting to work on and I’m always learning something new. It’s also a privilege to work with so many smart people that are never hesitant to act as mentors. Lastly, PEAK6 gives me the opportunity to wear many different hats – I’m never restricted to working on just one thing.

Sean Lester

Software Engineer

What are PEAK6 Perks + Benefits

PEAK6 Benefits Overview

We provide good flexibility in terms of work-life balance, an open and candid atmosphere, and development potential as the company continues to grow. You can really advance your career at PEAK6, while working in a great space, surrounded by friendly people, and learning new things daily.

Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
We offer generous medical, vision & dental plans, including Preferred Provider Organization (PPO) and Health Savings Account (HSA) options.
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Wellness Programs
We offer annual wellness screens and flu shots at no additional cost to employees.
Onsite Gym
Employees have access to the FFC-affiliated gym located in the Board of Trade at a discounted rate and free access to yoga classes at Bottom Line Yoga.
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Child Care & Parental Leave Benefits
Flexible Work Schedule
Family Medical Leave
PEAK6 offers up to 12 weeks of unpaid, job-protected leave per year, as well as maintained health benefits, for any employee eligible under the Family and Medical Leave Act (FMLA).
Adoption Assistance
PEAK6's adoption assistance program provides employees with reimbursement for up to $5,000 (per child) of adoption expenses.
Vacation & Time Off Benefits
Generous PTO
PEAK6's vacation policy includes three weeks of PTO, plus 5 personal days. Employees with 5 years of service accrue four weeks of PTO, plus 5 personal days.
Sabbatical
Employees with 10+ years of service can apply to take an 8-week Sabbatical, as well as adding up to 4 weeks of accrued PTO.
Paid Holidays
Whenever the U.S. financial markets are closed, PEAK6 is closed.
Perks & Discounts
Casual Dress
Our employees wear casual attire like jeans, button-down shirts, and t-shirts. On any given day, many employees will be wearing branded PEAK6 clothing.
Commuter Benefits
PEAK6 offers pre-tax commuter benefits for all employee through WageWorks, as well as a Zipcar discount.
Company Outings
PEAK6 has themed social events throughout the year as well as a popular annual company party known for featuring surprise, high profile stars like Imagine Dragons, The Chainsmokers and Keith Urban.
Free Daily Meals
For three Fridays a month, employees enjoy noshing on bagels. For the remaining Friday, employees are treated to a free "Expiration Date" lunch.
Game Room
We host (in office) ping pong, cornhole, and poker tournments. Our employees enjoy a rooftop bar/deck that also includes a game room.
Stocked Kitchen
PEAK6 has a fully-stocked kitchen that includes a cereal bar, coffee bar, a variety of healthy food choices and drinks, as well as an abundance of snacks to put a rumbling stomach to rest.
Some Meals Provided
Happy Hours
The Culture Club at PEAK6 works to host themed social events throughout the year.
Parking
Recreational Clubs
We sponsor various teams based on employee interest, such as: table tennis, beach volleyball, soccer, kickball, flag football, dodgeball, and whirlyball.
Professional Development Benefits
Job Training & Conferences
PEAK6 is firmly committed to learning and development as a way to grow and develop employees.
Tuition Reimbursement
At the discretion of management and after completing one full-year of employment, we reimburse up to $8,000 per employee each calendar year for certifications and other educational programs or degree.

Additional Perks + Benefits

We have a dedicated team of employees who volunteer to be a part of our Culture Club. This group works to connect employees through delightful experiences while making a positive impact on PEAK6 life. The Culture Club plans many social and philanthropic employee events throughout the year.

We host bi-annual hackathons as a collaboration of our technology, trading, support and analytics teams to develop, build, and present new ideas to the firm. The teams are free to explore solutions to problems in and outside of finance. One hackathon resulted in the creation of a new internal system for setting up meetings and booking rooms.
Additional perks include:
-Matching gift up to $1000/employee/year
-Free semi-monthly massage day
-Free monthly manicures, pedicures, and mens clip and clean
-Free onsite yoga 5 days a week
-Free concierge service
-Discounts: Lasik eye surgery, Zipcar, Dell computers, local hotels

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