Executive Assistant Job Description

ClearCut Analytics is looking for an organized and efficient Executive Assistant to join our fast-paced company and growing Management team.  The Executive Assistant will support multiple executive team members and will be responsible for managing calendars, scheduling travel, coordinating meetings, preparing agendas and complex reports, in addition to serving the day-to-day needs of the Management team. The ideal candidate possesses a high level of discretion, sound judgement, organizational skills, and the confidence to interact regularly with c-level executives, both internally and externally.

Responsibilities

• Greeting all guests.
• Conference Room Management.
• Manage schedule and calendar for the Executive Office. This may include setting up meetings for anyone needing to meet with the executive, managing email, distribution lists, group mailings.
• Extensive booking of travel arrangements including – flights, hotels, cars, reservations, etc. (both domestic and international). Must make sure schedule accommodates the executive’s desired preferences to the extent possible, itinerary requirements such as arrival or departure times, critical meetings, early or late check-in.
• All expense reporting and reimbursement for Executives.
• Order and manage all office supplies for Executive Office (including pantry).
• Assist in planning and managing departmental events such as holiday parties and special events.
• Act as point of contact to help coordinate facility-related issues such as audio/video issues, maintenance issues, etc. This generally means knowing who to call to submit a problem ticket.
• File and maintain all paperwork confidentially.
• Experience working with Microsoft Office - Word, Excel, Outlook and PowerPoint to complete projects
• Backup support to other Executive Assistants, helping where needed and sharing knowledge as appropriate.
• Manage Corporate Credit Cards for Office Supplies and Office Software for the department.
• All other duties as assigned.

Requirements

• Bachelor’s Degree or relevant work experience.
• Must possess a positive, solution-oriented and customer-focused attitude.
• Ability to handle sensitive and confidential information appropriately.
• Strong Verbal and written communication skills.
• Highly organized and detail oriented with ability to prioritize and multi-task.
• Must have the ability to quickly learn systems, process, and procedures.
• Excellent interpersonal skills with capability and desire to work within a collaborative team.
• Must be resourceful and hold strong problem-solving capabilities.
• Excellent Microsoft Office (Word, PowerPoint, Excel, Outlook), GSuite (Gmail, Docs) and computer skills.

About ClearCut
ClearCut was founded in Chicago with the mission of revolutionizing strategic decision-making by the world's leading brands through data-powered business intelligence. With a focus on the Amazon marketplace, ClearCut provides a vast array of sales analytics to equip brands with the information they need to maximize their value.