Facilities Coordinator at Optiver

| Chicago
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At Optiver, employee safety, comfort, and happiness is central to our mission. In support of these tenets, The Office Operations team is seeking a Facilities Coordinator to handle day-to-day upkeep of our 75,000 square foot office space in the loop. Our organized and process-driven team is focused on providing excellent hospitality to 300+ employees, and we’re looking for a tech-savvy and mechanically inclined individual who demonstrates a passion for elevating our level of service.

What you’ll do:

  • Maintain Optiver’s Chicago office space in clean, safe, attractive condition. Assist Office Captain with ensuring smooth day-to-day operation
  • Complete maintenance checklists and safety walkthroughs on schedule
  • Respond to employee requests and concerns from a variety of channels in a timely manner
  • Troubleshoot issues with office furniture and fixtures. Escalate to repair vendor when needed
  • Keep a thorough record of tasks, processes, complaints, and recurring duties using Atlassian JIRA and Wiki
  • Liaise with building engineers, janitorial staff, maintenance vendors and suppliers for facility-related services, filing work orders and following up on outstanding requests. Act as the day-to-day contact for building services.
  • Facilitate seating for internal moves, long-term visitors, and new hires. Reset workstations after departures
  • Support the Travel & Events coordinator by prepping common areas for events and meetings.
  • Return common areas to normal setup post-event, including relocation of furniture
  • Support catering operations by maintaining sanitary service areas and functional equipment
    (may include warewashing, cleaning counters, daily closeout of food service, maintenance of catering equipment)
  • Schedule and provide escort for onsite vendors, observing security policies and procedures
  • Assist with monthly credit card and lease statement reconciliation

What you’ll need:

  • High school diploma or equivalent
  • 2 years in facilities, preference for facility experience in corporate settings with 300+ occupants
  • Enthusiastic, customer service-oriented
  • Proficiency with Outlook and confidence with Microsoft Suite required (specifically Excel)
  • Familiarity with Atlassian products (Wiki, JIRA) and other ticketing systems (Angus, Workspeed) preferred. Ability to quickly learn and use new technology
  • Strong written and verbal communication skills
  • Physical requirements: standing, lifting 50 lbs, stooping, bending, reaching above your head, climbing step stool

Who we are:

Optiver is a proprietary trading firm and leading global market maker. As one of the oldest market making institutions, we are a trusted partner of 50+ exchanges across the globe. Our mission is to constantly improve the market by injecting liquidity, providing accurate pricing, increasing transparency and acting as a stabilizing force no matter the market conditions. With a focus on continuous improvement, we participate in the safeguarding of healthy and efficient markets for everyone who participates.


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Technology we use

  • Engineering
    • C#Languages
    • C++Languages
    • JavaLanguages
    • PythonLanguages

Location

130 E. Randolph Street, Chicago, IL 60601

An Insider's view of Optiver

How do you collaborate with other teams in the company?

One of my favorite aspects of Optiver is the openness of our company culture. We’re always encouraged to learn from each other and share ideas across teams, and this spirit of collaboration really permeates every interaction you’ll have.

Xiaoyu

Quantitative Trader

What are Optiver Perks + Benefits

Culture
Eat lunch together
Daily sync
Open door policy
Group brainstorming sessions
Open office floor plan
Diversity
Hiring Practices that Promote Diversity
Health Insurance & Wellness Benefits
Flexible Spending Account (FSA)
Disability Insurance
Dental Benefits
Vision Benefits
Health Insurance Benefits
Life Insurance
Onsite Gym
Retirement & Stock Options Benefits
401(K)
401(K) Matching
Performance Bonus
Match charitable contributions
Child Care & Parental Leave Benefits
Generous Parental Leave
Family Medical Leave
Company sponsored family events
Optiver hosts a family-oriented summer event.
Vacation & Time Off Benefits
Generous PTO
Paid Volunteer Time
Paid Holidays
Paid Sick Days
Perks & Discounts
Beer on Tap
Casual Dress
Commuter Benefits
Company Outings
Free Daily Meals
Game Room
Stocked Kitchen
Happy Hours
Professional Development Benefits
Tuition Reimbursement
Promote from within

Additional Perks + Benefits

Fully paid health insurance premiums for employees • Generous 401(k) Plan • 25 days of paid vacation • Free catered breakfast and lunch daily • Weekly in-house chair massages • Complimentary in-house barista

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