Foundation Grants Administrator at Motorola Solutions
If you are a current Motorola Solutions employee, please click this link to apply through your Workday account.Company Overview
At Motorola Solutions, we create technologies our customers refer to as their lifeline. Our technology platforms in communications, software, video and services help our customers work safely and more efficiently. Whether it’s helping firefighters see through smoke, enabling police officers to see around street corners, or reliably keeping the lights on in homes and businesses around the world, our work supports those who put their lives on the line to keep us safe. Bring your passion, potential and talents to Motorola Solutions, and help us usher in a new era in public safety and security.
Department OverviewAt Motorola Solutions, we are good citizens by design. Our work makes a difference in the critical moments that shape lives, businesses and the world, but our contributions don’t end there. The Motorola Solutions Foundation acts as the charitable and philanthropic arm of Motorola Solutions and focuses on giving back to the communities where our employees live and work through strategic grants, employee volunteerism and other community investment initiatives.
The Foundation, which has donated $100 million over the past 10 years, aims to partner with organizations that are creating safer cities and equitable, thriving communities, and prioritizes support for underrepresented populations, including people of color and females. The Foundation focuses its giving on three key areas: first responder programming, technology and engineering education, and programs that blend the two.
The Foundation is one of the many ways in which the company lives out its purpose to help people be their best in the moments that matter.
The Grants Administrator will support the Motorola Solutions Foundation’s grantmaking activities, including the Foundation’s annual grants program supporting first responder programming and technology and engineering education.
The Administrator will support the Foundation’s Grant Manager in executing our annual grants program, ensuring that related processes, documentation, procedures, and implementation are executed professionally, efficiently, on schedule, and in a manner consistent with best practices.
Additionally, the Grants Administrator will support the Foundation’s financial activities and reporting efforts. The position reports directly to the Foundation Executive Director.
Key responsibilities include:
Support the Grant Manager in executing the Foundation’s annual grants program
Review grant applications and provide grant funding recommendations based on program priorities and established criteria
Serve as a relationship manager for a subset of grant partners
Assist with grant approvals and declines process including data entry in grants management database; obtaining and filing of grant partner documentation (grant amount, program restrictions, award agreement info) for approximately 250 grants
Support employee grant review committees by attending, recording and guiding team grant discussions
Manage grantmaking database, ensuring grant partner information is current
Manage Foundation team inbox, responding to questions and requests in a timely manner
Facilitate identification of human impact stories and volunteer opportunities with grant partners
Manage the processing of all Foundation-related payments & budget tracking
Manage the end-to-end payment process for all grants (annual, off-cycle, disaster relief, community), ensuring payments are dispersed in an accurate and timely fashion
Load annual Foundation budget in grants management system and ensure adherence to budget targets
Serve as main point of contact for annual tax audit and preparation; liaising with accounts payable, tax preparation agency, and other internal stakeholders to ensure a smooth and accurate process
Lead data analysis and reporting efforts for all Foundation and corporate philanthropic activities
Lead data collection and reporting for Foundation marketing collateral, and ad-hoc requests by internal and external audiences
Manage and complete submissions for association surveys, philanthropic awards, and industry benchmarking on philanthropic giving and volunteerism data
Manage Motorola Solutions’ business contribution policy, approvals and reporting efforts
Manage company’s business contribution process, including review of proposed contributions, approval, and tracking, with an eye towards process improvement
2+ years in non-profit development, grants administration, or corporate giving experience preferred
Experience with grants programming, specifically in reviewing applications preferred
Experience with grants management and non-profit financial reporting best practices preferred
Proficient in Microsoft Excel and use of CRM database, preferably CyberGrants
Travel RequirementsUnder 10%
Referral Payment PlanYes
Motorola Solutions is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran's status, or, any other protected characteristic.