IT Administrator/Coordinator Duties:

- Enter any outside guest in to the system with the building’s security desk

- Get lunch for Meetings when needed, and set up food

- Clean up after meeting

- Confirm/ unlock conference rooms for meetings

- Coordinate special occasions throughout the department

- IT Summer Social

- Service Desk event

- Team lunches/outings

- Help coordinate all Lunch-N-Learns

-Order food

- Set up food and beverages

- Email company informing of closure in cafeteria

-Order monthly IT lunches

- help set up (ie. set up tables with table cloths)

- coordinate with food vendor for delivery location

- meet vendor at said locations

- clean up and re organize area back to day to day

- Order snacks each month

- Meet with other EA’s weekly

- Discuss department/ company events and issues and try to resolve

- Discuss needed info or feedback related to our Executives

- Setup sound/presentation (with service desk) equipment for large meetings / Town Halls

- Update IT Seating Chart in iOffice when moves are made

- Assign new employees seat in appropriate place based on job position

- Work with Managers when a large move needs to happen to help coordinate

- Contact anyone who needs to move seats and let them know in a timely manner

- Order “Swag” as needed by department managers:

- New employee: zip up, pen, stress ball, notebook

- Business cards as needed

- Any other supplies on a request basis from managers

- Enter expenses/invoices related to IT

- scan every invoice

- send to concur to upload

- forward emailed invoices to concur to enter

- send individual invoices off to appropriate team/person handling account for approval once entered

- Work with accounting to confirm that all invoices are in and paid for EOM and nothings need to be accrued that hasn’t come in yet

-I f missing any invoices, reach out to correct vendor contact to retrieve

- Work with accounting on Vendor management/SOW/W9 information within Sharepoint and Concur

- Contractor Invoices

- Enter invoice into concur

- fill in Remittance Description on each invoice for coding purposes

- Assign to correct manager for approval

- Forward to accounting to process

- Email managers at the end of each month to confirm contractor list is up to date (Current project, projected end date, if the contractor is still here or if they completed their time)

- Update list accordingly and send to Finance as well as DevOps team

-Responsible for the use of the department Credit Card

- make sure person has approval from manager to use

-collect receipts from each transaction

- End of month Credit Card reconciliation

- Account for all IT Credit Card purchases with receipt and explanation of charge

- Keep all receipts organized and filed away and follow up with people who use the card for receipt.

- Manage CIO Calendar

- Confirm meeting importance on overlaps

- Add outside guest to security check-in

- Confirm conference room location

(Unlock room if needed)

- Reach out to contacts on behalf of CIO to set up meetings

- Coordinate offsite meetings for CIO as well as IT Leadership Team

- General admin support for IT Leadership Team members as needed

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, status as a qualified individual with a disability, or Vietnam era or other protected veteran.